Panasonic KXFT57E Operations Instructions

Quick StartInitial Preparation Telephone Fax/Copy Answering Device Help General InformationTo get started,please read theQuick Start section (p. 4 – 1

8Quick StartFaxes - sending/receivingFaxes - sendingFACE DOWNOpen the document feeder tray.Insert the document until the unit grabs the document and a

98GuaranteeCondition of guaranteeThis guarantee is in addition to and does not in any way affect any statutory or other rights of consumerpurchasers.

#0399Features SummaryGeneral InformationSummary of user programmable featuresBasic featuresCodeFeature & Display Available settings MeaningPage#01

9165Normal contrastLighter contrastDarker contrast89100Features SummaryAdvanced featuresCodeFeature & Display Available settings MeaningPage#22Set

101Features SummaryGeneral InformationCodeFeature & Display Available settings MeaningPage(The pre-selected setting is in bold type.)#70Signalling

102IndexIndexA Accessories . . . . . . . . . . . . . . . . . . . . . . 16Advanced features . . . . . . . . . . . .100, 101(Resetting) . . . . . . .

103IndexP Pager call . . . . . . . . . . . . . . . . . . . . . . . .59Paper jam . . . . . . . . . . . . . . . . . . . . . . . .85Paper stacker . . .

73/23/EEC89/336/EEC92/31/EEC93/68/EECPanasonic Business Systems U.K.Panasonic House, Willoughby Road, Bracknell,Berkshire, RG12 8FPPFQX1277ZAWU0599WN0

9Quick StartFaxes - receiving1When the unit rings, lift the handset.3Replace the handset.2When:— document reception is required,— a fax calling tone (

10Quick StartCopyingFACE DOWN(up to 15 sheets)Open the document feeder tray.Insert the document until the unit grabs the document and a single beep is

11Quick StartOperating the answering deviceSetting the unit to receive voice and fax messagesautomatically●For further details, see page 61.1Press

12Quick StartListening to recorded messages●For further details, see page 66.FLASH/LIGHTPLAYMESSAGESPress .● The new r

13Quick StartErasing recorded messages●For further details, see page 66.Press while listening to the message you want to erase.ERASE

14Table of ContentsInitialPreparationAccessoriesHelp ButtonFinding theControlsSetupVolumesIncluded accessories . . . . . . . . . . . . . . . . . . .

15AnsweringDeviceHelpSetupGreetingPlayingMessagesRecordingRemoteOperationOptionsTAD/FAX mode (using the built-in answering deviceand receiving voice a

16Included accessoriesMains lead . . . . . . . . . . 1●If any items are missing or damaged, check with the place of purchase.●Save the original carton

17Help ButtonInitial PreparationHelp functionYou can print a quick reference for assistance as follows.1Select which operation you want to print out b

2Thank you for purchasing a Panasonic facsimile.Welcome to the world of Panasonic facsimiles.This product combines facsimile, telephone, telephone ans

18Finding the ControlsLocationPLAYMESSAGES● To adjust volumes (p. 29).● To select feature settings during programming.Dial keypad● To play recorded

19Finding the ControlsInitial PreparationRESOLUTIONCALLSHELPERASERECORD16HYPHENINSERTSECRET2738495NAME/TEL NO.LOWER10● To print a quick reference (p.

20Finding the ControlsOverviewDocument guidesDocument entranceSpeakerPaper stackerDocument exitFront lid open buttonDocument feeder trayMicrophone● T

21SetupInitial PreparationHandset and cradleHandset cordHandset1Connect the handset and handset cord.TabBack lidFront lid openbuttonFront lidTriangles

22SetupRecording paperTab1Open the back lid by lifting up the tabs located onboth sides.2Install a recording paper roll.●Make sure that the shiny side

23SetupInitial PreparationTo a single telephone line socket To the power outlet (220-240 V)Telephone line cord Mains leadDIALING MODEPULSETONEDialling

24SetupPaper stackerPaper stackerInstall the paper stacker by inserting the hooked ends into the slots of the unit.

1Press .Display:2Press , then .3Press .Cursor4Use the dial keypad to enter 2 digits for the correctday/month/year, pressing after each 2 digits.Ex

26SetupSetting your logo1Press .Display:2Press , then .3Press .4Enter your logo, up to 30 characters, using the dialkeypad. See next page for deta

27SetupInitial PreparationInstead of pressing the dial keys, you can select characters using the EASY DIAL.1. Rotate until the desired character isdi

Simply, follow these instructions:1. Please fill in the section below in block capitals and in ink.2. Fax this form to 08701 583250 and we will fax ba

28SetupSetupSetting your facsimile telephone number1Press .Display:2Press , then .3Press .4Enter your facsimile telephone number up to 20 digits u

29VolumesInitial PreparationAdjusting volumesRinger volume4 levels (high/middle/low/off) are available.While the unit is idle, press or .To turn the

Making and Answering Calls30Voice calls - making1Press or lift the handset.Display:2Dial the telephone number.Example:●If you misdial, hang up and di

31TelephoneMaking and Answering CallsVoice calls - answering1When the unit rings, press or lift the handset.2When finished talking, pressor replace th

If your unit is connected to a PBX, you need to dial an access number (usually 9) to get an outside line. In thiscase, inserting a pause between the a

One-Touch Dial33TelephoneTo keep the telephone numbersecretPress after entering the telephonenumber in step 5.●A secret number cannot be viewed after

One-Touch Dial34Helpful hints:●You can confirm the stored items on the display(p. 37), or on the telephone number list (p. 88).●You can use the EASY D

1Press .Display:2Rotate until the following isdisplayed.3Enter the name, up to 10 characters, following theinstructions on page 27.Example:4Press .

EASY DIAL361Rotate until the desired name isdisplayed.Example:2Press .3Press to select “EDIT”.●If you do not need to edit the name, go to step 5.4E

EASY DIAL37TelephoneMaking a voice call using the EASY DIAL directoryBefore using this feature, program the desired names and telephone numbers into t

TERMS AND CONDITIONS1. This warranty is in addition to and does not in any way affect any statutory or other rightof consumer purchasers. This warrant

38Voice ContactTalking to the caller after fax transmission orreceptionAfter sending or receiving a fax, you can talk with the other party during the

39Sending FaxesFax/CopyDocument feeder trayDocument guide(s)FACE DOWNSTART/COPY/SETRESOLUTIONSTOPREDIAL/PAUSEDIGITAL SP-PHONETo feed more than 15 page

40Sending FaxesFACE DOWNOne-TouchDial keysDocument feeder trayDocument guide(s)START/COPY/SETRESOLUTIONSTOPDIGITAL SP-PHONEEASY DIALLOWERSending a fax

41Sending FaxesFax/CopyFACE DOWNDocument feeder trayDocument guide(s)START/COPY/SETRESOLUTIONSTOPDIGITAL SP-PHONENAME/TEL NO.EASY DIALSending a fax us

42Sending FaxesFACE DOWNDIGITAL SP-PHONESTART/SET/COPYMENUHELPSending a fax by following the voice guideYou can send documents by following the voice

43Sending FaxesFax/CopyPrinting the transmission reportThe transmission report will provide you with a printed record of the fax transmission result.T

44Sending FaxesAutomatic journal reportThis feature prints a journal report automatically after every 35 new fax communications. After printing, only

45Sending FaxesFax/CopyNote:●You can receive, transmit and copydocuments while delayed transmission is set.●When transmit polling (p. 46) is set to “O

1Insert the document FACE DOWN until a singlebeep is heard.Display:2Press four times.3Press .4Press or to select “ON”.5Press .POLLED ON START/COP

47Sending FaxesFax/CopyNote:●After transmission, this feature will turn offautomatically.●A slower transmission speed will lengthenthe call duration.

3Important safety instructionsWhen using this unit, basic safety precautionsshould always be followed to reduce the risk of fire,electric shock, or pe

To answer all voice andfax calls yourself.Voice/Fax callWhen the unit rings, you mustanswer all calls.●If you hear a fax calling tone (slowbeep) or no

49Receiving FaxesFax/CopyAUTO RECEIVETo receive all voice andfax calls automatically.Voice/Fax callTAD/FAX mode(Telephone Answering Device/Facsimile m

50Receiving FaxesTEL modeNote:●If you do not answer the call within 20 rings, the unitwill temporarily activate the answering device. Thegreeting mess

51Receiving FaxesFax/CopyExtension telephoneIf you connect an extension telephone to the same line, you can receive fax documents using the extensiont

52Receiving FaxesChanging the TAD/FAX mode to the FAX ONLY modeNote:●The unit will automatically answer all calls and onlyreceive fax documents.●This

53Receiving FaxesFax/CopyThis setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 1 to 4 r

54Receiving FaxesReceiving FaxesTEL/FAX mode(receiving voice calls with rings and fax calls withoutrings when you are near the unit)Use this mode when

55Receiving FaxesFax/CopyRing pattern when an extension telephone is connectedThe extension telephone will ring twice.*(The unit will not ring.)TEL/FA

56Receiving Faxes1Press .Display:2Press , then .3Press .4Press or to select “TEL/FAX”.5Press .6Press .7If the AUTO RECEIVE light is on, turn i

57Receiving FaxesFax/CopyThis setting determines the number of times the extension telephone rings in the TEL/FAX mode. You canchoose from 1 to 4 ring

4Quick StartInstalling the handset and cradle●For further details, see page 21.13Connect the handset and handset cord.Open the back lid by lifting up

58Receiving FaxesFriendly receptionThe friendly reception feature allows you to receive fax documents automatically without pressing(p. 50).When this

59Receiving FaxesFax/CopyPager call - when your unit receives a faxThis feature allows your unit to call your pager when your unit receives a fax docu

60CopyingMaking a copyAny transmittable document (p. 42) can be copied.1Open the document feeder tray.2Adjust the width of the document guides to the

61SetupAnswering DeviceTAD/FAX mode(using the built-in answering device and receiving voiceand fax calls automatically)Setting up the voice message an

62GreetingPre-recorded greeting messagesThe unit has pre-recorded greeting messages. One of the following messages will be played to the caller. When

63GreetingAnswering DeviceNote:●You can choose either 16 seconds or 60 seconds of recording time for the TAD/FAX greeting message (p. 65).●If you do n

64GreetingNote:●If you erase your own TAD/FAX greetingmessage, the pre-recorded greeting messagewill be played.1 For the TAD/FAX greeting:Press twic

65GreetingAnswering DeviceRecording time for the TAD/FAX greetingmessageYou can choose either 16 seconds or 60 seconds of recording time.Note:●If you

66Playing Messages When the unit has recorded incoming voice messages:— the PLAY MESSAGES indicator will flash,— the call counter will show the total

67Playing MessagesAnswering DeviceFunctions while playing a message(repeating, skipping and stopping)Repeating a messageRotate one click to the left

5Quick StartOpen the back lid by lifting up the tabslocated on both sides.Install a recording paper roll.Close the back lid securely.correct incorrect

68RecordingMemo message(leaving a message for others or yourself)To leave a private message for yourself or someone else, you can record a voice memo.

875421069Remote Operation Answering DeviceStops re-recording of a greetingmessageErases a specific messageErases all messagesChanges to the TEL modeTu

70Remote OperationSkips the greetingmessageRepeats a messageSkips a messageNew message playbackAll message playbackRe-records a greetingmessageContinu

71Remote Operation Answering DeviceSorry, no more memory. Please erase unnecessary messages.From a remote touch tone telephoneListening to recorded me

72Remote OperationThe message has been erased.Erasing incoming messages from memoryErasing a specific messagePress while listening to the message you

73Remote Operation Answering DeviceChanging the receive mode to theTEL modePress to change the setting of the receive modefrom TAD/FAX to TEL.●You ca

Transferring recorded messages to anothertelephone74OptionsYour unit will play the messagetransfer greeting message.*1This is a telephoneanswering sys

75OptionsAnswering DeviceSetting the message transfer/pager call1Press .Display:2Press , then .3Press .4Press or to select the desired setting.ME

To check your message1. Press , , then .2. Press or to select “CHECK” onthe display.3. Press .●The unit will play your message.4. To exit the pro

77OptionsAnswering DeviceThis feature determines the number of rings before the unit answers a call in the TAD/FAX mode.You can choose from 1, 2, 3, 4

6Quick StartConnections12DIALING MODEPULSETONEDialling mode switch:Set to TONE.If you cannot dial, set to PULSE.To a single telephone line socketCon

78OptionsYou can choose from two recording times for incoming messages.LONG: The unit will record an incoming message of up to 2 minutes 30 seconds (p

79OptionsAnswering DeviceWhen there is less than 60 seconds of recording time for incoming messages, the unit will alert the user withslow beeps.START

80Error MessagesReportsIf your unit cannot send a fax, first check the following items.– The number you dialled is correct.– The other party’s machine

81Error MessagesHelpLCD displayIf the unit detects a problem, one or more of the following messages will appear on the display.Display message Cause &

82OperationsWhen a function does not work, check herebefore requesting helpGeneralProblem Cause & RemedyI cannot make and receive calls.I cannot m

83OperationsHelpFax – sendingProblem Cause & RemedyThe other party complains thatletters on their received documentare distorted.The other party c

84OperationsCopyingProblem Cause & RemedyThe unit does not make a copy.A dirty pattern or a black lineappears on the copied documents.The copied d

85JamsHelp1Open the back lid by lifting up the tabs located onboth sides.2Press the green lever to release the paper cutter.6Replace the transparent g

86JamsSending document jamIf the unit does not release the document during feeding, remove the jammed document.1Open the front lid by pressing the fro

87CleaningHelpDocument feederIf misfeeding frequently occurs or if dirty patterns or black bands appear on a copied or transmitted document,clean the

7Quick StartVoice calls - making/answeringVoice calls - making1Lift the handset.3When finished talking, replace the handset.2Dial the number.●For furt

88Print ReportsPrinting the feature settings, telephone numbers,and journalYou can print out the following report and lists.Basic feature list: provid

89Display Contrast/Recall ModeGeneral Information1Press .Display:2Press , then .3Press .4Press or to select the desired setting.5Press .6Press

90Original Mode1Press .Display:2Press , then .3Press .4Press or to select the desired setting.5Press .6Press .MENUSETUP ITEM [ ]START/COPY/SE

Please hang up the handset for reception.Start reception.91Fax Voice GuidanceGeneral Information1Press .Display:2Press , then .3Press .4Press or

92Handset SwitchUSE HANDSET: When using the handset and handset cradle (pre-selected setting).NO HANDSET: When not using the handset and handset cradl

93ResetGeneral Information1Press .Display:2Press , then .3Press .4Press or to select “YES”.5Press .●If this feature is not required, press .6P

94SpecificationsTechnical data about this productApplicable Lines: Public Switched Telephone NetworkDocument Size: Max. 216 mm in widthMax. 600 mm in

95Important InformationGeneral InformationAPPROVED for connection totelecommunication systemsspecified in the instructions for usesubject to the condi

999 or 112 can be dialled on the apparatusfor the purposes of making outgoing calls tothe BT Emergency (999 or 112) Service.96Important InformationImp

97Important InformationGeneral InformationFitting a plug to the mains leadThis appliance is supplied with a moulded threepin mains plug for your safet