Panasonic KXFPG391 Operations Instructions

Please read these Operating Instructions before using the unit and save for future reference.This model is designed to be used only in the U.S.A.5.8 G

Table of Contents8the base unit...677.4 Listening to recorded messages using the handset (Remote operation)...69

10. Help98For Fax Advantage assistance, call 1-800-435-7329.fax activation feature OFF or reprogram the activation code (feature #41 on page 77).The s

10. Help99For Fax Advantage assistance, call 1-800-435-7329.speakerphone, intercom, room monitor or remote operation mode.L Do not pause for over 1 mi

10. Help100For Fax Advantage assistance, call 1-800-435-7329.The other party complains that letters on their received document are distorted or not cl

10. Help101For Fax Advantage assistance, call 1-800-435-7329.– select the desired mode using feature #77 (page 80), and–press {AUTO ANSWER} repeatedly

10. Help102For Fax Advantage assistance, call 1-800-435-7329.Caller ID information does not display during message playback.L The caller information w

10. Help103For Fax Advantage assistance, call 1-800-435-7329.3 Open the back cover.4 Remove the jammed recording paper (1).5 Turn the gear of the blue

10. Help104For Fax Advantage assistance, call 1-800-435-7329.6 Close the back cover securely by pushing down on the notched area at both ends (1).7 Cl

10. Help105For Fax Advantage assistance, call 1-800-435-7329.10.5 Document jams – sending1 Open the front cover by pulling up the center part. Remove

10. Help106For Fax Advantage assistance, call 1-800-435-7329.3 Clean the document feeder rollers (1) and rubber flap (2) with a cloth moistened with i

10. Help107For Fax Advantage assistance, call 1-800-435-7329.3 Release the back cover by pushing the green button (1).L You can also release the back

1. Introduction and Installation9For Fax Advantage assistance, call 1-800-435-7329.1 Introducti on and Installation1.1 Included accessories*1 Part num

11. Caller IQ Feature108For assistance, please call openLCR: 1-866-openLCR (1-866-673-6527)11 Ca ller IQ Feature11For ass istance, p lease call ope n

11. Caller IQ Feature109For assistance, please call openLCR: 1-866-openLCR (1-866-673-6527)11.3 Available openLCR servicesYou can download the followi

11. Caller IQ Feature110For assistance, please call openLCR: 1-866-openLCR (1-866-673-6527)L Erase items that do not exist on the web from the phone b

12. General Information11112 General InformationPrinted Repo rts12.1 Reference lists and reports (Base unit only)You can print out the following lists

12. General Information112Specifications12.2 Technical data about this product12.2.1 Base unitApplicable lines:Public Switched Telephone NetworkDocume

12. General Information113Recording paper specificationsRecording paper size:Letter: 216 mm × 279 mm (81/2" × 11")Legal: 216 mm × 356 mm (81

12. General Information114FCC and Other Information12.3 FCC and Other InformationThis equipment complies with Part 68 of the FCC rules and the requir

12. General Information115CAUTION:Any changes or modifications not expressly approved by the party responsible for compliance could void the user’s au

12. General Information116Limited Wa rranty12.4 Limited WarrantyPANASONIC CONSUMER ELECTRONICS COMPANY, DIVISION OF PANASONIC CORPORATION OF NORTH AME

12. General Information117Some states do not allow the exclusion or limitation of incidental or consequential damages, or limitations on how long an i

1. Introduction and Installation10For Fax Advantage assistance, call 1-800-435-7329.1.2 Accessory informationAccessories for this unit can be ordered

12. General Information118Customer Services12.5 Customer Services directoryCustomer Services DirectoryPanasonic Puerto Rico, Inc. San Gabriel Industri

13. Index11913 . Index13.1 Index# #00 Quick Setup: 23#01 Date and time: 31#02 Your logo: 32#03 Your fax number: 34#04 Sending report: 54, 75#06 FAX

13. Index120H HandsetCanceling (Deregistration): 90Locator: 49Registration: 90Headset: 19Help: 29I Incoming call tone: 79, 83Incoming message monito

13. Index121W Wall mounting: 21FPG391-PFQX2058YA_en.book Page 121 Thursday, December 21, 2006 10:04 AM

122FPG391-PFQX2058YA_en.book Page 122 Thursday, December 21, 2006 10:04 AM

123FPG391-PFQX2058YA_en.book Page 123 Thursday, December 21, 2006 10:04 AM

PFQX1855YC CM0503MK4126Free peace of mind, direct from PanasonicNO EXTRA COST 6-month limited warranty1: parts, labor, and toll-free help line2 F

1. Introduction and Installation11For Fax Advantage assistance, call 1-800-435-7329.L To select features or feature settings during programming (page

1. Introduction and Installation12For Fax Advantage assistance, call 1-800-435-7329.L To stop an operation or programming.H {MENU}L To initiate progra

1. Introduction and Installation13For Fax Advantage assistance, call 1-800-435-7329.1.5 Overview1.5.1 Base unit1.5.2 Handset1 Antennas2 Document guide

1. Introduction and Installation14For Fax Advantage assistance, call 1-800-435-7329.Installation (Base Unit)1.6 Ink filmThe included film roll is a s

1. Introduction and Installation15For Fax Advantage assistance, call 1-800-435-7329.5 Turn the gear of the blue core (1) in the direction of the arrow

1. Introduction and Installation16For Fax Advantage assistance, call 1-800-435-7329.1.6.2 Replacing the ink filmTo ensure that the unit operates prope

1. Introduction and Installation17For Fax Advantage assistance, call 1-800-435-7329.1.8 Recording paperThe unit can hold:– Up to 30 sheets of 60 g/m2

iLocation of ControlsHow to use the operating instructionsWhen following operating instructions, always keep the front cover page (next page) open fo

1. Introduction and Installation18For Fax Advantage assistance, call 1-800-435-7329.1.9 Battery installation1 Insert the battery (1), and press it dow

1. Introduction and Installation19For Fax Advantage assistance, call 1-800-435-7329.1.11 Belt clipYou can hang the handset on your belt or pocket usin

2. Preparation20For Fax Advantage assistance, call 1-800-435-7329.2 Preparat ion2For Fax Advantage assi stance, call 1-80 0-435-7329 .Connections and

2. Preparation21For Fax Advantage assistance, call 1-800-435-7329.2.2 Wall mounting the chargerThe charger can be wall mounted. Install screws (1) usi

2. Preparation22For Fax Advantage assistance, call 1-800-435-7329.2.3 Battery chargePlace the handset on the charger for about 6 hours before initial

2. Preparation23For Fax Advantage assistance, call 1-800-435-7329.2.4 Selecting the way to use your fax machineDepending on your situation, you can se

2. Preparation24For Fax Advantage assistance, call 1-800-435-7329.2.5 Case 1: TAM/FAX (Telephone Answering Machine/Fax)2.5.1 Your situationYou wish to

2. Preparation25For Fax Advantage assistance, call 1-800-435-7329.2.6 Case 2: Distinctive Ring (1 phone line with 2 or more phone numbers)2.6.1 Your s

2. Preparation26For Fax Advantage assistance, call 1-800-435-7329.2.7 Case 3: TEL ONLY2.7.1 Your situationYou wish to use the fax machine and an exten

2. Preparation27For Fax Advantage assistance, call 1-800-435-7329.Note:L To receive fax documents using the extension telephone, make sure remote fax

iiLocation of controlsPlease keep this page open when following operating instructions. For a description of each button, see page 10.Buttons (Listed

2. Preparation28For Fax Advantage assistance, call 1-800-435-7329.2.8 Case 4: FAX ONLY2.8.1 Your situationYou wish to use the fax machine only for fax

2. Preparation29For Fax Advantage assistance, call 1-800-435-7329.Help Button2.9 Base unit help functionThe unit contains helpful information which ca

2. Preparation30For Fax Advantage assistance, call 1-800-435-7329.While using {TALK} or {HOLD/INTERCOM}, press {v} or {e}.Speaker volume6 levels (high

2. Preparation31For Fax Advantage assistance, call 1-800-435-7329.Initial Programming2.12 Date and timeThe date and time can be set using either the h

2. Preparation32For Fax Advantage assistance, call 1-800-435-7329.Example: August 10, 2004Press {0}{8} {1}{0} {0}{4}.M:08/D:10/Y:04TIME: |12:00AM5 Ent

2. Preparation33For Fax Advantage assistance, call 1-800-435-7329.Note:L To enter another character that is located on the same dial key, press {>}

2. Preparation34For Fax Advantage assistance, call 1-800-435-7329.2.14 Your fax number1 Press {MENU}.SYSTEM SETUPPRESS NAVI.[()]2 Press {<} or {>

3. Telephone353 TelephoneMaking and Answ ering Calls3.1 Making phone calls3.1.1 With the handset1 Lift the handset and press {TALK}.2 Dial the telepho

3. Telephone36To put a call on holdPress {HOLD/INTERCOM} 2 times.L “Hold” will be displayed.L To release the hold, press {TALK} or {SP-PHONE} on the h

3. Telephone373.2 Answering phone calls3.2.1 With the handset1 Lift the handset and press {TALK}.L You can also answer a call by pressing any button e

2Thank you for purchasing a Panasonic fax machine.Things you should keep a record ofAttach your sales receipt here.For your future referenceCaution:L

3. Telephone383.3 Storing names and telephone numbers into the phone bookFor rapid access to frequently dialed numbers, the base unit and handset prov

3. Telephone393.3.2 With the base unitL You can also send faxes using the phone book (page 55).1 Press {MENU} repeatedly to display “PHONE BOOK SET”.2

3. Telephone40Note:L If you have rotary or pulse service, you need to press {*} before pressing {MENU} in step 1 to change the dialing mode temporaril

3. Telephone413.6 Erasing a stored itemL Keep the front cover page open for button locations.3.6.1 With the handsetMake sure the handset is not being

3. Telephone42L The destination unit display will show “PHONE BOOK RECEIVING”, then “PHONE BOOK RECEIVED”.L To copy another item, repeat steps 6 and 7

3. Telephone43Caller ID3.8 Caller ID serviceThis unit is compatible with the Caller ID service offered by your local telephone company. To use this un

3. Telephone44L If an outside call is received during on an intercom call between the handset and base unit, other handsets will ring, but the caller’

3. Telephone45displayed as “missed” on the other handsets.What “,” means“,” on the display means the call has already been viewed or answered.L If the

3. Telephone46L After checking “×2” to “×9” will be replaced with a “,”.To stop viewingPress {STOP} after step 2.To edit a telephone number before cal

3. Telephone47Note:L If you fail to reach your destination when making a call, the phone number you dialed might have an incorrect pattern. Edit the p

Important Information3For Fax Advantage assistance, call 1-800-435-7329.Important Informatio nSafety Instructions1For Fax Advantage assi stance, call

3. Telephone483.12 Storing caller information into the phone bookL Keep the front cover page open for button locations.Important:L This feature is not

3. Telephone49Other Fea tures3.13 IntercomIntercom calls can be made between a handset and the base unit, and between two handsets. You can page all h

3. Telephone50L If you do not wish to announce the transfer, skip to step 4.3 Wait for the paged party to answer.L If the paged party does not answer,

3. Telephone513.15 ConferenceA conference call allows two extensions to speak together with an outside caller. While you are talking with a caller, pa

3. Telephone523.17 Room monitor featureThis feature allows you to listen in on a room where a handset or base unit is located. The monitored extension

4. Fax534FaxSen ding Faxes4.1 Sending a fax manually1 Adjust the width of the document guides (1) to fit the actual size of the document.2 Insert the

4. Fax54Sending a fax with the voice guideYou can send documents by following the voice guide.1. Press {HELP} 2 times.2. Press {SET}.3. Follow the voi

4. Fax554.3 Sending a fax using the phone bookBefore using this feature, store the desired names and telephone numbers into the base unit’s phone book

4. Fax564.4.3 Erasing a stored item from the broadcast memory1 Press {>}.2 Press {A} or {B} repeatedly to display “<BROADCAST>”.3 Press {MENU

4. Fax57Receiving Faxes4.5 Receiving a fax manually – Auto answer OFF4.5.1 Activating TEL modeSet the fax machine to TEL mode by pressing {AUTO ANSWER

Important Information4For Fax Advantage assistance, call 1-800-435-7329.L Do not dispose of the battery(ies) in a fire. They may explode. Check with l

4. Fax58Note:L To receive fax documents using the extension telephone, make sure remote fax activation is turned ON (feature #41 on page 77) beforehan

4. Fax59Note:L The maximum incoming message recording time can be changed (feature #10 on page 75, or page 84).L While an incoming call is being recor

4. Fax604.7 Junk fax prohibitor (preventing fax reception from undesired callers)If you subscribe to Caller ID service, this feature prevents fax rece

5. Distinctive Ring615 Distinctive RingDistinctive Ring5.1 Distinctive Ring service from your phone companyThis service is convenient if you wish to h

5. Distinctive Ring625.4 Programming the ring pattern assigned for faxL Keep the front cover page open for button locations.1 Set feature #31 to “ON”

6. Copy636 CopyCopyi ng6.1 Making a copy1 Adjust the width of the document guides (1) to fit the actual size of the document.2 Insert the document (up

6. Copy64Letter = 216 mm × 279 mm (81/2" × 11")Legal = 216 mm × 356 mm (81/2" × 14")A4 = 210 mm × 297 mm (81/4" × 1111/16&quo

7. Answering Machine657 Answering Mach ineVoice Mailbox7.1 Mailbox featuresThis unit provides 3 mailboxes (mailbox 1, 2, 3) for recording voice messag

7. Answering Machine66Greeting7.2 Recording your greeting messageYou can record your own greeting message for TAM/FAX mode, for a maximum of 16 second

7. Answering Machine67Incoming Messages7.3 Listening to recorded messages using the base unitWhen the unit has recorded new voice messages:–The {AUTO

Important Information5For Fax Advantage assistance, call 1-800-435-7329.For B est Pe rforma nceFor best performanceBattery chargeL Place the handset o

7. Answering Machine68L At the end of the last message of the mailbox, the unit announces “End of final message”. The unit will announce the remaining

7. Answering Machine697.4 Listening to recorded messages using the handset (Remote operation)When the unit has recorded new voice messages:–“{PLAY}” w

7. Answering Machine70To stop playback temporarilyPress {9}.L To resume operation, enter a remote command within 15 seconds, or the voice menu will st

7. Answering Machine71Remote Operation7.6 Operating from a remote locationYou can call your unit from a remote location and access the answering machi

7. Answering Machine727.6.2 Remote operations following voice menuDuring remote operation, the unit will provide voice prompts in the following order.

7. Answering Machine737.6.4 Interrupting remote operationIf you mistakenly answer the call while a user is accessing a mailbox from a remote location:

8. Programmable Features748 Progra mmable FeaturesFeatures (Base Uni t)8.1 Base unit programming8.1.1 Programming basic features1 Press {MENU}.2 Selec

8. Programmable Features758.2 Basic featuresCode #00: Setting the Quick SetupQUICK SETUPPRESS SETSee page 23 for details.Code #01: Setting the date an

8. Programmable Features76Code #17: Setting the ringer tone for outside callsRINGER TONE=TONE 1 [±]To set the base unit ringer tone from one of 7 patt

8. Programmable Features77To send a document:1. Insert the document.2. If necessary, press {A} or {B} repeatedly to select the desired resolution (pag

Expanding Your Phone6Expand in g You r PhoneExpand in g your phoneExpanding your phoneThis unit includes 1 handset and 1 base unit. You can expand the

8. Programmable Features78activate this feature and program the activation code.1. Press {MENU}.2. Press {#}, then {4}{1}.3. Press {A} or {B} repeated

8. Programmable Features79“STANDARD” (default): Recording sound quality is standard, and the maximum recording time is approximately 15 minutes.“ENHAN

8. Programmable Features80Code #77: Changing the receiving mode in the AUTO ANSWER settingAUTO ANSWERMODE=TAM/FAX [±]“TAM/FAX” (default): Telephone An

8. Programmable Features81{#}{0}{6} TAM ring count– {2}: “2”– {3}: “3” (default)– {4}: “4”– {5}: “5”– {6}: “6”– {7}: “7”– {0}: “TOLL SAVER”{#}{1}{0} C

8. Programmable Features82{#}{5}{4} Greeting time– {1}: “16s” (default)– {2}: “60s”{#}{5}{9} Copy phone book– {1}: “1 ITEM” (default)– {2}: “ALL ITEMS

8. Programmable Features838.5.2 Programmable functionsSetting ringer tone for outside callsTo set the handset ringer tone from one of 7 patterns for o

8. Programmable Features84“2” (default): The incoming call tone will sound 2 times.“On”: The incoming call tone will be heard for as long as the line

8. Programmable Features854. Scroll to “Recording time” by pressing {v} or {e}, then press the soft key ({SELECT}).5. Press {v} or {e} repeatedly to s

8. Programmable Features861. Press {MENU}.2. Scroll to “Initial setting” by pressing {v} or {e}, then press the soft key ({SELECT}).3. Scroll to “Mess

8. Programmable Features87You can select: “90ms” (milliseconds), “100ms”, “110ms”, “250ms”, “300ms”, “400ms”, “600ms” or “700ms” (default).1. Press {M

Table of Contents71. Table of Contents1. Introduction and InstallationAccessories1.1 Included accessories...91.2 Accessory in

8. Programmable Features888.6 Direct commands for handset programming featuresYou can also select the desired setting by directly entering the program

8. Programmable Features89– {2}: Level 2– {3}: Level 3 (default)– {4}: Level 4– {5}: Level 5– {6}: Level 6{0}{2} Key tone– {1}: “On” (default)– {0}: “

9. Option909OptionHandset Regi stration9.1 Canceling the handset registrationIf you no longer need to use the handset or if you want to use the handse

9. Option91L If “Wrong handset Refer to manual” is displayed, the handset you tried to register is not compatible with this base unit. See page 10 for

10. Help92For Fax Advantage assistance, call 1-800-435-7329.10 Help10 For Fax Ad vantage assistanc e, call 1-800-435- 7329.Error Mess ages10.1 Error m

10. Help93For Fax Advantage assistance, call 1-800-435-7329.—————————————————————CHECK PAPERL The recording paper is not installed or the unit has run

10. Help94For Fax Advantage assistance, call 1-800-435-7329.—————————————————————OPEN CABINETCHECK FILM SLACKbOPEN CABINETCHECK FILM TYPEL Please use

10. Help95For Fax Advantage assistance, call 1-800-435-7329.10.2.2 Handset—————————————————————L The called handset/base unit is in use.L The unit you

10. Help96For Fax Advantage assistance, call 1-800-435-7329.L The called handset has not been registered to the base unit or you selected your extensi

10. Help97For Fax Advantage assistance, call 1-800-435-7329.Troubleshooting10.3 When a function does not work, check here10.3.1 Initial settingsI cann