Panasonic UF4100 Operations Instructions

UF-4000/4100/6000/6100Operating InstructionsSoftwareEnglishBefore operating this software, please read these instructions completely and keep these op

Installing the Printer Driver106Select your machine's model(s) check box and click the button.7Check LPT1: and click the button.8Click the

Panafax Desktop100Installation and SetupSetup for Standalone System Special settings are unnecessary. The unit will be ready to send and receive fax m

Panafax Desktop101Installation and SetupDocument Management System SectionSetup for Network Shared SystemServer PCClient PCClient Setup (Network Share

Panafax Desktop102Installation and Setup2Device Search Ranges appears.Click the button to start searching the shared Server.Note:Searching sometimes

Panafax Desktop103Installation and SetupDocument Management System Section3Start searching the Server for Local connected Devices.4The Local connected

Panafax Desktop104Main WindowMain Window and Toolbar(1) Fax No. Enter the destination fax number.(2) Line Select Check the line type to dial the prese

Panafax Desktop105Main Window and ToolbarDocument Management System SectionToolbarUsed to start the transmission.Used to view the cover sheet or trans

Panafax Desktop106Sending a Document via Windows ApplicationYou can send a fax directly from any Windows Application by simply printing to the Panafax

Panafax Desktop107Sending DocumentDocument Management System Section4Click the button to start the transmission.OK

Panafax Desktop108Sending DocumentSending a Document via the Panafax DesktopYou can send a fax directly from a file made in any Windows Application by

Panafax Desktop109Sending DocumentDocument Management System SectionSending a fax memo by Panafax DesktopYou can send a fax memo directly from the Pan

Installing the Printer Driver11Printer SectionThe Panasonic/Panafax Printer Driver has been installed, and the Panasonic/Panafax Printer icon(s) have

Panafax Desktop110Receive SettingReceiving Document1Confirm the Panasonic Communications Utility icon is in the taskbar tray.2Right-click the Panasoni

Panafax Desktop111Document Management System SectionTo register a recipient to the Personal Phone Book, follow the steps below:Registering the Persona

Panafax Desktop112Registering the Personal Phone BookTo register a group of recipients, follow the steps below:1Click the icon.2The Phone Book dialo

Panafax Desktop113Registering the Personal Phone BookDocument Management System Section5Select the desired recipients.6Click the button to add the r

Panafax Desktop114Registering the Personal Phone BookTo Import/Export CSV (Comma Separated Value) data From/To your Personal Phone BookTelephone data

Panafax Desktop115Registering the Personal Phone BookDocument Management System Section4The telephone data the CSV file is imported into your Phone Bo

Panafax Desktop116The Cover Sheet is attached to the first page of every fax and contains information such as the recipient's name, sender's

Panafax Desktop117Cover SheetDocument Management System Section4Enter the New Folder Name into the Cover Sheet File Name box.Enter any comments into t

Panafax Desktop118Cover Sheet[Edit] menuUndo : Undoes the last editing operation.Cut : Deletes the selected text and copies it to the clipboard.Copy :

Panafax Desktop119Document Management System SectionConfiguration SettingSelecting Configuration... on the Tools menu, displays the configuration wind

12Configuring the Printer Driver SettingsTo change the printer settings, open the dialog box for the printer properties by performing the following st

Panafax Desktop120Configuration MenuDialing Settings TabSpecify the local, long distance and Inter-office call access numbers. These access numbers ar

Panafax Desktop121Document Management System SectionSend/Receive LogThe transmission and the reception can be confirmed.Send Log/Receive Log1Click the

Panafax Desktop122Send Log/Receive LogSave LogThe Send/Receive Log can be saved to a separate file.At the default setting, when the log exceeds 999 tr

Panafax Desktop123Send Log/Receive LogDocument Management System SectionAutomatically Saving the Log1In the Log window, select Tools | Options from th

124Status MonitorThe Status Monitor is an MFP utility that monitors and displays the current status of connected devices.Upon activation of Windows, t

Status Monitor125Document Management System SectionRight-clicking on the status monitor in the System Tray displays the dropdown menu as shown below:1

Status Monitor126Right-clicking the status monitor icon in the Task Bar and selecting Open Status Monitor in the dropdownmenu displays a dialog box fo

Status Monitor127Display Status DetailsDocument Management System Section• Configuration Tab1. ModelDisplays the name and number of a connected device

Status Monitor128Display Status Details• Paper TabThe tab displays the type, size, and if there is any paper loaded in the paper tray. A comment by th

129Document Management System SectionConfiguration EditorThis utility allows you to edit the machine configuration through the Parallel Port connected

Configuring the Printer Driver Settings13Windows 98/Windows MePrinter SectionGeneral Tab1. CommentEnter comments regarding the properties, if any.If a

Configuration Editor130Main Window• buttonRetrieve the current settings of the selected folder from the device.• buttonWrite's the settings in

Configuration Editor131Document Management System SectionSpecify the originating party name and telephone number, etc. to be registered on the device

Configuration Editor132Display or change the Fax Parameter Settings.NOTE1. The contents of the Fax Parameter differs depending on the model.Fax Parame

Configuration Editor133Document Management System SectionDisplay the Fax communication journal.Journal Folder

Configuration Editor134When the Phonebook Folder is selected the Phone Book Editor utility will be started.Phone Book Setting Shortcut Activation Fold

135Document Management System SectionPhonebook EditorThis function allows registering, deleting, and modifying fax phone numbers in the main unit from

Phonebook Editor136Take the following steps to activate the phonebook editor software.Activation Procedure Click Start at the bottom left of the PC sc

Phonebook Editor137Document Management System SectionThe screen shown below appears on the PC:Main WindowNo. Indication Description ReferenceAbbr. Dia

Phonebook Editor138Main WindowHelp Display an on-line help screenExit Close the phonebook editor softwareONE-TOUCH One-Touch KeyNo. Indication Descrip

Phonebook Editor139Document Management System SectionThis function retrieves the fax numbers in the connected device by PC and writes fax numbers from

Configuring the Printer Driver Settings14Windows 98/Windows MeDetails Tab1. Print to the following portDisplays either the port where the printer is c

Phonebook Editor140This function opens the phonebook file in the PC, edits the file and then saves the file in the PC again.Open/Save File1Click Open

Phonebook Editor141Open/Save FileDocument Management System Section5Click Save File after the editing is completed.6Click the button.The phonebook i

Phonebook Editor142This function adds lines in the list when editing the phonebook.The steps for inserting lines are as follows:Insert Entry1Ex: Inser

Phonebook Editor143Document Management System SectionThe steps for deleting lines is as follows:Delete Entry1Ex: Delete the 2nd line.Click the portion

144TroubleshootingTroubleshootingIf the printing operation fails, check the following items first:• The connecting cable is properly connected.• Power

Troubleshooting145TroublesshootingDocuments Not Printing CorrectlyProblem Possible Cause / Solution(s)Incorrect printing position or print is missing

Troubleshooting146Error Messages Displayed on the ComputerProblem Possible Cause / Solution(s)Error writing to LPT1.Unable to write to the Specified d

147AppendixAppendixAppendixWhen printing to the device, there is a 0.2 inches (5.0 mm) non-printable margin on all 4 sides.Printing AreaTop0.2 (5.0)0.

For Service, Call:WARRANTYUSA OnlyPANASONIC DIGITAL DOCUMENT COMPANY MAKES NO WARRANTIES, GUARANTEES ORREPRESENTATIONS, EXPRESSED OR IMPLIED, TO THE C

Configuring the Printer Driver Settings15Windows 98/Windows MePrinter SectionSharing Tab 1. Not Shared/Shared AsSelect whether to display or share thi

Configuring the Printer Driver Settings16Windows 98/Windows MeDevice Options Tab1. Number of Paper TraysSelect the number of available paper trays if

Configuring the Printer Driver Settings17Windows 98/Windows MePrinter SectionPaper/Output/QualityRefer to All Windows Common Settings (see pages 35 -

Configuring the Printer Driver Settings18To change the printer settings, open the dialog box for the printer properties by performing the following st

Configuring the Printer Driver Settings19Windows NT 4.0 (Administrator)Printer SectionGeneral Tab1. CommentEnter comments regarding the properties, if

2The following trademarks and registered trademarks are used throughout this manual: Microsoft, MS-DOS, Windows and Windows NT are registered trademar

Configuring the Printer Driver Settings20Windows NT 4.0 (Administrator)Ports Tab1. Print to the following port(s)Displays a list of available ports fo

Configuring the Printer Driver Settings21Windows NT 4.0 (Administrator)Printer SectionScheduling Tab1. AvailableSchedules when the printer is availabl

Configuring the Printer Driver Settings22Windows NT 4.0 (Administrator)Sharing Tab1. Not Shared/SharedSelect whether to display or share this printer

Configuring the Printer Driver Settings23Windows NT 4.0 (Administrator)Printer SectionSecurity Tab 1. buttonSet printer access privileges.2. buttonD

Configuring the Printer Driver Settings24Windows NT 4.0 (Administrator)Device Options Tab1. Number of Paper TraysSelect the number of available paper

Configuring the Printer Driver Settings25Printer SectionTo change the printer settings, open the dialog box for the printer properties by performing t

Configuring the Printer Driver Settings26To change the printer settings, open the dialog box for the printer properties by performing the following st

Configuring the Printer Driver Settings27Windows 2000/Windows XP/Windows Server 2003 (Administrator)Printer SectionGeneral Tab1. Printer NameName of t

Configuring the Printer Driver Settings28Windows 2000/Windows XP/Windows Server 2003 (Administrator)Sharing Tab1. Not shared/Shared as (Do not share

Configuring the Printer Driver Settings29Windows 2000/Windows XP/Windows Server 2003 (Administrator)Printer SectionPorts Tab1. Print to the following

3Table of ContentsExternal View and Control Panel ... 6 External View

Configuring the Printer Driver Settings30Windows 2000/Windows XP/Windows Server 2003 (Administrator)Advanced Tab1. Always available/Available fromSpec

Configuring the Printer Driver Settings31Windows 2000/Windows XP/Windows Server 2003 (Administrator)Printer Section10.Enable advanced printing feature

Configuring the Printer Driver Settings32Windows 2000/Windows XP/Windows Server 2003 (Administrator)Security Tab Displays a list of users and groups t

Configuring the Printer Driver Settings33Windows 2000/Windows XP/Windows Server 2003 (Administrator)Printer SectionDevice Options Tab1. Number of Pape

Configuring the Printer Driver Settings34To change the printer settings, open the printer settings dialog box by performing the steps below.NOTE1. In

Configuring the Printer Driver Settings35Printer SectionPaper Tab1. Paper SizeSelect a document size.2. Copies (1-99)Specify the number of copies to b

Configuring the Printer Driver Settings36Windows Common Settings Output Tab1. N in 1Specify the layout pattern for printing multiple documents on a si

Configuring the Printer Driver Settings37Windows Common SettingsPrinter Section4. Button• Print All Text as Black.All colored text is printed as soli

Configuring the Printer Driver Settings38Windows Common SettingsQuality Tab1. Halftone (For Windows 98/Windows Me/Windows 2000/Windows XP/Windows Serv

39Printer SectionPrint OperationIf the printer driver is installed properly and a printer is selected as the default printer (see Note 1) in the print

Table of Contents4Document Scanner... 90 Main W

Print Operation40When sharing a printer by connecting two computers via a crossover cable or using a hub, a connection among computers must be establi

Print Operation41Printing on NetworkPrinter SectionRemote (PC that uses another computer's printer)The operations above enable the output from a

42Document Management System SectionInstalling the Document Management System1Insert the Panasonic Document Management System CD-ROM. (See Note 1 on p

Installing the Document Management System43Document Management System Section6Click Typical.7Verify the installation destination and click the button

Installing the Document Management System4410Select Document Viewer and click the button if you want to set the Document Viewer as the default applic

Installing the Document Management System45Document Management System SectionThe Panasonic Document Management System folder has been added to the Pro

46Document ManagerDocument Manager is an application for managing documents (image files). By utilizing the Document Manager and Document Viewer (see

Document Manager47Main WindowDocument Management System Section7. Document WindowDisplays a list of documents in the selected folder.Documents are dis

Document Manager48The Document Manager allows editing and managing of documents displayed in thumbnail images by dragging and dropping. This function

Document Manager49Basic OperationsDocument Management System Section• Copying/Moving DocumentsDragging a thumbnail image from the document window and

5memo

Document Manager50• Import document (from file)Selecting Open from the File menu displays a dialog box for selecting files. The dialog box allows impo

Document Manager51Document Management System SectionFile Menu• New FolderCreate a new folder under the folder that is currently selected. Path of a fo

Document Manager52File Menu• PropertiesDisplays the file properties.• BackupCreates a back up of the documents stored in the selected folder.• Acquire

Document Manager53File MenuDocument Management System SectionNOTE1. Print Setup specifies printing or not printing annotations edited in the Document

Document Manager54File MenuNOTE1. See "Setting Plug-in" (page 50) to specify an external application.• Launch To Another ApplicationOpens t

Document Manager55File MenuDocument Management System SectionClick the button to set the detail parameters when launching with an application.1. Ann

Document Manager56File Menu• Trash Can- Open Trash CanOpens the Trash Can and displays files in it. Selecting documents and clicking the button rest

Document Manager57File MenuDocument Management System Section• Environment Setup- ThumbnailSet the thumbnail size on the Document Manager.- Applicatio

Document Manager58Edit Menu• UndoUndoes the last edited operation.• CutDeletes a selected document from a folder and copies it to the clipboard.• Copy

Document Manager59Document Management System SectionView Menu• Tool BarSwitches between displaying/hiding the tool bar.• Status BarSwitches between di

6Before StartingExternal View and Control Panel UF-4000/4100External ViewParallel Interface Connector Connect to the PCParallel Interface Cable (A

Document Manager60Document Menu• OpenOpens a selected document, activates the Document Viewer (see page 66), and opens the document for editing.• Dupl

Document Manager61Document MenuDocument Management System Section• UnGroupCancels the grouping for grouped documents. Either dividing all pages into i

Document Manager62Note: The Options Menu is not available for the UF-4000/4100/6000/6100.Options Menu• SetupSelects the expansion feature(s) available

63Document Management System SectionImage ConverterOnce Panasonic-DMS has been installed, the Panasonic Document Manager (Image Converter) is automati

Image Converter641. Click the Start button, select Settings, and then click Printers.2. Right-click on Panasonic Document Manager and select Document

Image Converter65Document Management System Section1. Click the Start button, select Settings, and then click Printers.2. Right-click on Panasonic Doc

66Document ViewerThe Document Viewer is an application for editing documents (image files) to be managed with the Document Manager (see page 46). In a

Document Viewer67Main WindowDocument Management System Section1. Title BarDisplays the title of the screen and the name of the image file being displa

Document Viewer68Basic Operations• Selecting PageSelecting a page, by clicking it in the page list, displays an image of the selected page in the imag

Document Viewer69Document Management System SectionDocument Viewer provides functions to add various graphics and text to an image. The graphics and t

External View and Control Panel7External ViewBefore Starting UF-6000/6100Parallel Interface Connector Connect to the PCParallel Interface Cable

Document Viewer70File Menu• OpenOpens an image file saved in the computer.Files of the following formats can be opened in the Document Viewer.- DDMDoc

Document Viewer71File MenuDocument Management System SectionNOTE1. When saving a document with annotations, save the document using the Document Manag

Document Viewer72File Menu• Launch To Another ApplicationOpens the document selected in the document window with a specified application.Selecting Ext

Document Viewer73File MenuDocument Management System SectionNOTE1. See "Setting Plug-in" (page 50) to specify an external application.Click

Document Viewer74File Menu• Trash Can- Open Trash CanOpens the Trash Can and displays any page in it. Selecting page and clicking the button restore

Document Viewer75Document Management System SectionEdit Menu• UndoUndoes the last editing operation done.• CutDeletes a selected annotation and copies

Document Viewer76Page Menu• NextDisplays the next page.• PreviousDisplays the previous page.• TopDisplays the top page.• LastDisplays the last page.•

Document Viewer77Page MenuDocument Management System SectionNOTE1.Grayscale and color information of a grayscale or RGB color image will be lost upon

Document Viewer78Page Menu• Copy Page to ClipboardCopies the entire page selected onto the clipboard.• Copy Select AreaCopies selected area to clipboa

Document Viewer79Document Management System Section• Drag ModeSets to the Drag Mode.• Clip ModeSets to the Clip Mode.• Edit ModeSets to the Edit Mode.

8System Requirements• Personal Computer : IBM PC/AT and compatibles (CPU Pentium II or greater)• Operating System : Windows 98*1, Windows Me*2, Window

Document Viewer80Annotation Menu• Show AnnotationThe check box on/off setting specifies whether to display an annotation in the page list thumbnail.•

Document Viewer81Annotation MenuDocument Management System Section• HeaderEdits a header common to each page.• FooterEdits a footer common to each pag

Document Viewer82Annotation MenuNOTE1. To specify text font and colors, select the drawn text and select Properties in the Annotation menu. The Text F

Document Viewer83Annotation MenuDocument Management System SectionNOTE1. To specify the thickness and colors of the ellipse border, select the desired

Document Viewer84Annotation MenuNOTE1. To specify lines and colors of solid white or solid black, select the desired icon depiction then select Prope

Document Viewer85Annotation MenuDocument Management System SectionNOTE1. To specify the color of a depiction, or the color and font of a label, select

Document Viewer86Annotation Menu• StampCreates a stamp annotation.The stamp annotation pastes another image file like a stamp.Select stamp annotation

Document Viewer87Annotation MenuDocument Management System SectionNOTE1. To specify the color or font of the date, select the desired icon depiction t

Document Viewer88Annotation Menu• Page NoCreates a page number annotation.Select page number annotation in the annotation menu (or tool button), and d

Document Viewer89Document Management System Section• Main Tool BarShow/hide main toolbar.• Page Tool BarShow/hide page toolbar.• Annotation Tool BarSh

9Printer SectionPrinter SectionInstalling the Printer Driver1Insert the Panasonic Document Management System CD-ROM.2Click on the desired language.Not

90Document ScannerUpon image scanning, an image is imported directly into a document using a TWAIN-compatible application(image editing software, etc.

Document Scanner91Main WindowDocument Management System SectionNOTE1. The menu for operating the Document Scanner (scanner driver) depends on the appl

Document Scanner92• Adjustment - Gamma CurveDisplay a dialog box for adjusting the gamma (color strength characteristics) of an image. (valid only whe

Document Scanner93Tool MenuDocument Management System Section• Adjustment - Highlight & ShadowDisplays a dialog box for adjusting the highlight an

Document Scanner94Image scanning is performed by the following procedures:Image Scanning1Activate TWAIN-compatible application.2Select Acquire Image.

Document Scanner95Image ScanningDocument Management System SectionNOTE1. Adjust parameters for an optimum scanning image, with the view on preview ima

96Panafax DesktopPanafax Desktop is a PC Faxing application specifically designed to complement the Panasonic line of multi-function products.Document

Panafax Desktop97Document Management System SectionThere are two types of Panafax Desktop configurations, the Stand-alone System and the Network Share

Panafax Desktop98Connection ConfigurationsNetwork Shared Systemaaa cccbbbdddaaadddbbbdddTransfer Fax DataView Shared FoldersTransmitReceiveSend FAXPan

Panafax Desktop99Document Management System SectionFor Local Connected ModelsPanafax Desktop uses the fax modem in the Panasonic/Panafax models connec