Panasonic KX-F780 User Manual

Telephone Answering Systemwith FacsimileModel No. KX-F780OPERATINGINSTRUCTIONSPlease read these Operating Instructionsbefore using the unit and save f

10Note:¡For additional equipment protection, we recommend the use of a surge protector. The following types areavailable; TELESPIKE BLOK MODEL TSB (TR

11Initial Preparation2345678901Setting the date, time, logo and facsimiletelephone numberBefore using your unit, program the correct date and time, yo

2 34 5 67 8 9012 34 5 67 8 90112Setting your logoUsually the logo is a company, division or personal name in an abbreviated form.1Press (MENU).2Press

13Initial PreparationHow to enter characters and symbolsThe dial keypad and the direct call stations can be used as character input keys and command k

14AUTO RECEIVEFAX/MSG.SYS.Selecting the receive modeThe unit combines the functions of facsimile, telephone and answering system.This unit has two typ

2 34 5 67 8 9012 34 5 67 8 90115Initial PreparationChanging the setting of the AUTO RECEIVE modeYou can select either ANS/FAX mode (pre-selected setti

16Adjusting volumes»»Ringer volume»»Press (VOLUME) (Z/Y) while the unit is idle.¡3 levels (high/low/off) are available.»»To turn the ringer off:1. Pre

17Basic OperationsMaking voice calls1Press (DIGITAL\SP-PHONE) or lift the handset.2Dial a phone number.¡If you misdial, hang up and dial again.3When t

181Open the document feeder tray.2Insert the documents FACE DOWN until a beeptone is heard.¡The unit can accept up to 15 sheets of paper at atime.3Adj

19Basic OperationsTransmitting documents manually1Insert the documents FACE DOWN until a beeptone is heard.2Press (DIGITAL\SP-PHONE) or lift the hands

For your future referenceDate of purchase Serial No.(found on the bottom of the unit)Dealer’s name and addressDealer’s telephone number2Thank you for

20Transmitting documents by following the voice guideFACE DOWNDial keypad(START/COPY/SET)(DIGITAL\SP-PHONE)(MENU)1Press (MENU) until the following is

21Basic OperationsReceiving documentsReceiving fax documents manually1When the unit rings, lift the handset or press(DIGITAL\SP-PHONE) to answer the c

22Receiving fax documents and/or recording incoming voicemessages automatically (ANS/FAX mode)When you turn on the AUTO RECEIVE mode that is set to AN

2 34 5 67 8 90123Basic Operations1Press (MENU).2Press K, then @ F.3Press (START/COPY/SET).4Press (‹) or (›) to select the desired setting.5Press (STAR

242 34 5 67 8 901Receiving fax documents only (FAX mode)When you turn on the AUTO RECEIVE mode that is set to FAX, the unit will work as a dedicated f

25Basic OperationsReceiving both voice and fax calls (TEL/FAX mode)Use this mode when you wish to receive voice calls with ring but do not want to hea

26Setting the TEL/FAX mode ring countThis feature determines the number of rings after which the unit automatically answers a call in the TEL/FAXmode.

2 34 5 67 8 90127Basic OperationsSetting the silent fax recognition ring countWhen a fax call is received in the TEL/FAX mode, the unit will automatic

28Making a copyAny transmittable document can be copied (see page 18).1Insert the documents (up to 15 sheets) FACEDOWN until a beep tone is heard.2Pre

29Basic OperationsNEW MSGS.PLAY BACKOperating the answering deviceListening to messages in common memoryWhen the unit receives voice messages;—the NEW

3Important safety instructionsWhen using this product, basic safety precautionsshould always be followed to reduce the risk of fire,electric shock, and

30Functions during playback»»Repeating a message:»»Press (REPEAT) while the message you want tolisten to is playing.»»¡If you press (REPEAT) within 5

31Basic OperationsRecording a telephone conversationWhile you are talking with the handset, the telephone conversation can be recorded.1During a telep

234567890132Storing phone numbers for automatic dialingThe unit’s memory allows you to use both one-touch dialing and speed dialing for rapid access t

33AdvancedOperationsMaking voice calls using automatic dialing1Press (DIGITAL\SP-PHONE) or lift the handset.2a: Using one-touch dialing:For upper stat

341Press (DIRECTORY).2 Press the dial key in which the first initial of thestation name is assigned (see index tablebelow).Example: To search a name w

35AdvancedOperations1Press (DIGITAL\SP-PHONE) while transmitting orreceiving documents.¡Your unit will call the other party with a distinctivering.2Wh

TONE buttonThe TONE (*) button is used for rotary pulse dialservices and allows you to temporarily change frompulse to tone mode during a dialing oper

37AdvancedOperationsPolling(retrieving fax documents)The polling feature allows you to receive a document from another compatible machine where you pa

381Insert the documents FACE DOWN.2Press (MENU).3Press K, then press B E.4Press (START/COPY/SET).5Press (‹) or (›) to select “ON”.¡If this feature is

39AdvancedOperations2 34 5 67 8 901Sending documents overseasYou may experience difficulty in transmitting documents overseas. This feature will make

4Location of controls RRRRRRRRRRRRRRRRRRRRRRRRR 6Installing your unit RRRRRRRRRRRRRRRRRRRRRRRRRR 8Connections RRRRRRRRRRRRRRRRRRRRRRRRRRRR 10Table of

Receiving using an extension402 34 5 67 8 9011Press (MENU).2Press K, then D A.3Press (START/COPY/SET).4Press (‹) or (›) to select the desired setting.

41AdvancedOperations2 34 5 67 8 901Junk mail prohibitor(preventing the reception of unwanted fax documents)This feature prevents reception from facsim

422 34 5 67 8 901Receiving with distinctive ring serviceThis feature can only be used by those who subscribe to a distinctive ring pattern service fro

43AdvancedOperations2 34 5 67 8 901Signaling your pager that you have received afax documentThis feature allows your unit to call your pager when your

442 34 5 67 8 901Voice mailbox(how callers can leave you private messages)This unit has three mailbox memories. Your caller can leave a message in a s

45AdvancedOperationsMAIL BOX1 2 3How incoming messages are recorded in a mailbox1Call your unit from a touch tone telephone.¡The ANS/FAX greeting mess

2 34 5 67 8 90146Erasing recorded messages in a mailboxPress (ERASE) while the message you want to erase isplaying.Erasing all messages in a mailbox1P

47AdvancedOperationsTransferring incoming callsEach time an incoming message is recorded in a specific memory (common, mailbox1, mailbox2, ormailbox3),

2 34 5 67 8 901481Press (MENU).2For common message transfer, press K, then F @.For mailbox 1 message transfer, press K, then F A.For mailbox 2 message

49AdvancedOperations5252535353Operating the answering device from a remotephoneThe following operations are available from a remote location with a to

5Installation andConnectionAnswering systemVoice mailbox (how callers can leave you private messages) RRRRRRRRR 44Transferring incoming calls RRRRRRRR

502 34 5 67 8 901Programming the remote operation IDThe remote operation ID is used to access the answering device common memory.Choose any 3-digit nu

51AdvancedOperationsTo listen to messages in another memory after playback1. Press J and @ (for common memory), then enter the remote operation ID.orP

52 Erasing a specific message frommemory Press J D when the message you want toerase is played. —A long beep and the voice guide will be heard.Then

53AdvancedOperations Re-recording a greeting message You can change the contents of the greeting messages for the ANS/FAX mode and mailbox memories.

54Recording your own greeting messagesYou can record 6 types of greeting messages. The recording time is limited to 16 seconds for each message.Record

55AdvancedOperationsErasing your own recorded greeting messages1Open the station key panel.2Press (SELECT) until the desired greeting isdisplayed.Exam

562 34 5 67 8 901Changing the caller’s recording timeYou can choose from two lengths of recording times for incoming messages.VOX (unlimited): The uni

57AdvancedOperations2 34 5 67 8 901Setting the recording time alertWith this feature, when the remaining time to record incoming messages becomes less

582 34 5 67 8 901Changing the display contrastUse this feature to adjust the brightness of the display.NORMAL: (Pre-selected setting)DARKER: Used when

59AdvancedOperations2 34 5 67 8 9012 34 5 67 8 901Setting the friendly receptionThe friendly reception feature allows you to receive fax documents aut

6Location of controlsFront viewPaper stacker (p. 9)Document feeder tray(p. 18)Document guide(s) (p. 18)Front lid open button (p. 8, 69)Document exitDo

2 34 5 67 8 90160Resetting the advanced featuresUse this feature to return the advanced features (see page 61) to their pre-selected settings.1Press (

61AdvancedOperationsPageInitial settingSelectionFeatureCodePageInitial settingSelectionCode FeatureSummary of user programmable featuresBasic features

622 34 5 67 8 901Printing reports and listsYou can print out the following reports and lists from your unit.Basic feature list—provides you with the c

63AdvancedOperations2 34 5 67 8 9012 34 5 67 8 901Setting the transmission report printingOne of the following choices is available.ERROR: The transmi

64CODE MEANINGPRINTED MESSAGESample of journal reportSample of transmission reportCommunication result on the reportWhen a problem has occurred, one o

65Troubleshootingand Routine CareError messages on the displayIf the unit detects a problem, the following messages will appear on the display.¡There

66CAUSE & REMEDYPROBLEMCAUSE & REMEDYPROBLEMBefore requesting helpI cannot make and receivecalls.I cannot make calls.The unit does not work.Th

I cannot receive documentsautomatically.The recording image is faint.The received document is blank.¡The receive mode is set to the TEL mode. Set to t

68Clearing a recording paper jamIf the unit does not eject any recording paper during reception or copying, the recording paper has jammed.Remove the

69Troubleshootingand Routine CareClearing a document jamIf the unit does not release an original document during feeding, remove it as shown below.1Op

7Installation andConnectionNEW MSGSDPLAY BACKMAIL BOX ERASE1 2 3SELECT REC CHECKGREETINGREPEAT SKIP MEMO/2WAY REC2 34 5 67 8 90TONEREDIAL/PAUSEFLASHQU

70A CBAdjusting the feeder pressureNo feeding or multiple feeding occurs frequently, adjust the feeder pressure.1Open the front lid by pressing the fr

71Troubleshootingand Routine CareCleaning the inside of the unitIf misfeeding occurs frequently or dirty patterns or black bands appear on a copied or

72If required by the telephone company, inform themof the following.¡FCC Registration No.:(found on the bottom of the unit)¡Ringer Equivalence No.:(fo

73GeneralInformationPanasonic Sales Company (“PSC”)Division of Matsushita Electric of Puerto Rico, Inc.Ave. 65 de Infantería, Km. 9.5, San GabrielIndu

74Service center directoryOPERATION ASSISTANCE¡¡FAX ADVANTAGE PROGRAMDIAL TOLL FREE: 1-800-HELP-FAX (1-800-435-7329) (9:00am–8:00pm Monday–Friday, EST

75GeneralInformationAccessory order informationUse the following types of recording paper for replacement. For accessory order, call toll free 1-800-3

76Specifications1. Applicable Lines: Public Switched Telephone Network2. Document Size: Max. 216 mm (81⁄2w) in widthMax. 600 mm (235⁄8w) in length3. Ef

77Speed dialer listStation No.Name/Phone No.Station No.Name/Phone No.000102030405060708091011121314151617181920212223242526272829303132333435363738394

78Speed dialer listStation No.Name/Phone No.Station No.Name/Phone No.000102030405060708091011121314151617181920212223242526272829303132333435363738394

79IndexA ANS/FAX mode RRRRRRRR 14, 22ANS/FAX ring count RRRRRRRR 23Answering device volume RRRRR 16Automatic dialing RRRRRRRRR 32AUTO RECEIVE button R

8Installing your unitInstalling the handset cradleIf you want to use this unit with a handset, install the handset and handset cradle.¡To save space o

Panasonic FAX ADVANTAGE PROGRAMWe are proud to present thePanasonic Fax AdvantageProgram. It’s an incredible serviceprogram that’s full of excitingadv

9Installation andConnectionInstalling the recording paper1A Open the back lid by lifting up the tabs locatedon both sides.B Install a recording paper