Panasonic DPC306 Operations Instructions

Before operating this machine, please carefully read this manual, and keep this documentation in a safe place for future reference.(Illustration shows

10Chapter 1 Getting To Know Your Machine1Getting To Know Your MachineMenu MapThe main screen and menu for Fax features are as follows.Address Book S

100Chapter 5 Internet Fax5Internet FaxWhat is Internet Fax?What is Internet Fax?It is a feature whereby scanned documents are transmitted to Interne

101Chapter 5 Internet Fax Transmitting to a Fax via a Relay Station (Relay Transmission)Email can be transmitted as normal fax documents via a rela

102Chapter 5 Internet FaxWhat Internet Fax Can DoThis section introduces the functions of the Internet Fax feature.The Internet Fax feature not only

103Chapter 5 Internet FaxReceiving EmailWhen this machine receives Email from an Internet Fax or a computer, it starts printing the Email automatica

104Chapter 5 Internet FaxRelay TransmissionThe Internet Relayed Transmission feature can save your time and transmission costs if you need to send t

105Chapter 5 Internet FaxMessage Delivery Notice (MDN)If the sender (Internet Fax) desires a processing confirmation, it must request a Message Deli

106Chapter 5 Internet FaxDirect Internet Fax Transmission (Using Direct SMTP)Email is normally distributed by an SMTP mail server using Simple Mail

107Chapter 5 Internet FaxTips for Internet FaxYour machine uses the same communication protocols as Email: the Simple Mail Transfer Protocol (SMTP).

108Chapter 5 Internet Fax• Text Email will be printed at about 72 lines per page. It is recommended that you use A4/Letter size recording paper.• Do

109Chapter 5 Internet FaxPreparing to Use Internet FaxTo use the Internet Fax feature, your machine needs to be set up properly on your network. Ple

11Chapter 1 Getting To Know Your MachineBasic Menu Screen• Quality Adj. (Setting Original Quality: see page 33)• File Type and Name (Setting a File

110Chapter 5 Internet Fax Sending Email (This machine -> Other Internet Fax machine or PC)This machine -> Other Internet Fax machine or PCInt

Chapter 5 Internet Fax111Sending an Email ProcedureThe basic operation to send scanned originals as an Email is as follows.z Check that the other pa

Chapter 5 Internet Fax112 Select “More Menus” if additional settings are required.z Deferred Transmission (see page 57)z Emailing an A3-Sized Docum

Chapter 5 Internet Fax113Entering an Email AddressEmail addresses can be entered by any of the following methods:• Using the Onscreen KeyboardEnter

Chapter 5 Internet Fax1144Enter an Email address, and then select “OK”.z Each Email address can be up to 60 characters long.z For instructions on us

Chapter 5 Internet Fax115Using the Address Book Use a Key NameIf an Email address is pre-programmed in the Address Book, it can be selected by usin

Chapter 5 Internet Fax116 Use Group DiallingFor transmission to multiple destinations with group dialling, follow the steps below.z To use a Group

Chapter 5 Internet Fax117Searching for Destinations Search through the Address Book (Local Search)The Email address of a remote station programmed

Chapter 5 Internet Fax118 Search through the LDAP Server (LDAP Search)LDAP search is a feature that searches through the Address Book on an LDAP se

Chapter 5 Internet Fax1195Select “Email”.6Select a destination, and then select “OK”.z Only one Email address can be selected at a time.z You can sw

12Chapter 1 Getting To Know Your Machine- Polled (Storing Documents to be Polled: see page 63)• Advanced Comm.- Mail Box (Using a Mailbox (Confident

120Chapter 5 Internet FaxUsing Cc, Bcc and FromWhen creating an Email, you have the option of setting Cc and Bcc as its destinations, and entering a

Chapter 5 Internet Fax121Setting Cc and BccTo set Cc and Bcc as Email destinations, follow the steps below.1On the Email screen, select “Cc” or “Bcc

Chapter 5 Internet Fax122Setting From FieldThe From field preset in the machine can be changed by selecting “From” on the Email screen. To set the F

Chapter 5 Internet Fax123Setting SubjectEvery time you send an Email, you can enter its subject manually. To enter a subject, follow the steps below

Chapter 5 Internet Fax124Confirming the DestinationYou can confirm the entered destinations.1Select “Destinations: ###”.(###: Number of selected add

Chapter 5 Internet Fax125Setting a File Type and a File NameDocuments can be scanned into the PDF or TIFF format, and renamed as well.z Internet Fax

Chapter 5 Internet Fax1267Enter a filename, and then select “OK”.z The filename can be up to 20 characters long.z For instructions on using the onsc

Chapter 5 Internet Fax127Emailing an A3-Sized DocumentReceiving stations may not receive large documents depending on the recording capability (pape

Chapter 5 Internet Fax1284Select “Select Mode”.5Select “A3 Email XMT”.6Select “On”, and then select “OK”.7Select “Address Book”, and then set an Ema

Chapter 5 Internet Fax129Setting Message Delivery Notice (MDN)To enable Message Delivery Notice feature, follow the procedure below.z The standard s

13Chapter 1 Getting To Know Your Machine• Print File (Printing a Communication Reservation File: see page 169)• Add Document (Adding Documents to a

Chapter 5 Internet Fax1307Select “Address Book”, and then set an Email address.z Refer to Entering an Email Address (see page 113).8Press the Start

131Chapter 5 Internet FaxWhen Email Transmission FailsIf the Email fails to reach its destination, an error mail is returned from the mail server, a

Chapter 5 Internet Fax132Using a Completion NoticeThe Completion Notice feature notifies your computer when Email or Fax transmission is completed.z

Chapter 5 Internet Fax1337Set an Email address.z Refer to Entering an Email Address (see page 113).8Press the Start key.The original(s) are stored i

134Chapter 5 Internet FaxReceiving an EmailIf the machine connects to a network as a POP client, it can receive Email either automatically or manual

Chapter 5 Internet Fax135Receiving Email ManuallyWith the Function Parameter “147 Auto POP Receive” (Fax/Email Settings > Fax Parameters) set to

Chapter 5 Internet Fax136Receiving Email with the Program KeyThis function allows others to share your machine to retrieve their Emails from the POP

137Chapter 5 Internet FaxReceiving an Email on a ComputerThis section explains how to receive Emails transmitted from the machine to a computer, and

138Chapter 5 Internet FaxOpening EmailWhen you open an Email received from Internet Fax, the screen as shown below is displayed.z For your reference

139Chapter 5 Internet FaxInbound RoutingWhat is Inbound Routing?Using the Inbound Routing feature, your machine can route documents received from a

14Chapter 2 Basic Fax Transmission2Basic Fax TransmissionPlacing OriginalsHow to Place Originals On the ADFNotice for ADFDo not use the following t

140Chapter 5 Internet FaxRouting Setup FlowBefore the Inbound Routing feature can be used, the Function Parameters and Address Book programming is r

141Chapter 5 Internet FaxSettings for Inbound RoutingTo use the Inbound Routing feature, program the following parameters to meet the type of routin

Chapter 5 Internet Fax142Programming the Address Book for Inbound RoutingTo use the Inbound Routing feature, program the transferring destination in

Chapter 5 Internet Fax1437Enter a Key Name, and then select “OK”.z Key Names are used to select the destinations on the Touch Panel Display.z For in

144Chapter 5 Internet FaxUsing the Relay FeatureWhat is the Relay Feature?From your PC or machine, you can send documents to the End Receiving Stati

145Chapter 5 Internet FaxEnd Receiving Station(s)On receiving a fax document from the relay station, the mail header and mail text will be printed o

146Chapter 5 Internet FaxSetting up a Relayed Transmission NetworkThis section explains how to set up a relayed broadcasting network. What is the H

147Chapter 5 Internet FaxExample of a Relayed Transmission NetworkAn example of a Relayed transmission network using relay stations at two locations

148Chapter 5 Internet FaxSample Entries in Address Book Table 1: Initial Sending Station (New York) Table 2: Relay Station (London)• Telephone num

149Chapter 5 Internet Fax Table 3: Relay Station (Singapore)• Telephone number ; 65 111 1234• Email address (SMTP) ; [email protected]

15Chapter 2 Basic Fax Transmission On the Platen GlassNotice for Platen GlassAlign the original to the top left corner mark ( ).• If the original i

150Chapter 5 Internet FaxFunction Parameters for Relay StationsProgram the following parameters to use this machine as a relay station in Function P

151Chapter 5 Internet Faxz For more details on the Function Parameters, refer to Fax/Email Settings in the Operating Instructions (For Function Para

Chapter 5 Internet Fax152Adding End Receiving Stations for Relayed TransmissionYou can add end receiving stations to the Address Book by the followi

Chapter 5 Internet Fax1536Enter a station name, and then select “OK”.z Enter a station name up to 15 characters.z For instructions on using the onsc

Chapter 5 Internet Fax154Relayed Transmission from Internet FaxDocuments can be transmitted to fax stations on the telephone line via Internet Fax r

Chapter 5 Internet Fax1555Select a relay station or enter the Email address of the relay station.z Only one destination can be programmed as a relay

156Chapter 5 Internet FaxRelayed Transmission from PCUsing your Email application, you can send any document(s) from your PC as a TIFF-F attachment

157Chapter 5 Internet FaxRequesting a Relayed Transmission from a ComputerRequesting a Relayed transmission, fill the field in your mailer that corr

158Chapter 5 Internet FaxConvenient Application Software TIFF ConverterThe TIFF converter is an application that converts files created in another

159Chapter 5 Internet FaxResult of Relayed TransmissionWhen the Relayed Transmission feature is used, two reports as described below are transmitted

16Chapter 2 Basic Fax Transmission Sending Non-Standard Size OriginalsWhen transmitting non-standard size original(s), the machine may perform Rota

160Chapter 5 Internet Fax Fax Relay Log EmailEach time a relay station completes a transmission, it emails a Fax Relay log to the administrator’s c

161Chapter 5 Internet FaxUseful Terms to RememberDHCP (Dynamic Host Configuration Protocol)DHCP is a protocol for dynamically assigning IP Addresses

Chapter 6 Handling Communication Reservation Files1626Handling Communication Reservation FilesEditing a Communication Reservation FileYour machine h

Chapter 6 Handling Communication Reservation Files1636To print the communication reservation report, select “List Print”.7When the verification has

164Chapter 6 Handling Communication Reservation FilesReading the Reservation ReportItems covered in the reservation report are as follows.No. Item E

Chapter 6 Handling Communication Reservation Files165Editing Communication ReservationsTo change the start time and/or stations in a communication f

Chapter 6 Handling Communication Reservation Files1666Select a communication reservation file, and then select “OK”.7Edit the communication time, an

Chapter 6 Handling Communication Reservation Files167Deleting a Communication Reservation FileTo delete a file in memory, follow the steps below.z Y

Chapter 6 Handling Communication Reservation Files1686Select a communication reservation file, and then select “OK”.z Select “All Files” to select a

Chapter 6 Handling Communication Reservation Files169Printing a Communication Reservation FileCommunication reservation files stored in memory can b

17Chapter 2 Basic Fax Transmission Original Size For Auto ResetWhen the pop-up screen is displayed while setting the address or facsimile mode, se

Chapter 6 Handling Communication Reservation Files1706Select a communication reservation file to be printed, and then select “OK”.z To cancel the pr

Chapter 6 Handling Communication Reservation Files171Adding Documents to a Communication Reservation FileDocuments can be added to a communication r

Chapter 6 Handling Communication Reservation Files1727Select a communication reservation file to which pages are added, and then select “OK”.z To ca

Chapter 6 Handling Communication Reservation Files173Resending an Incomplete DocumentWith the Function Parameter “31 Incomplete File Save” (Fax/Emai

Chapter 6 Handling Communication Reservation Files1746Select the incomplete file that you want to resend, and then select “OK”.The communication err

175Chapter 7 Program Destinations/Program Keys7Program Destinations/Program KeysAddress BookWhat is Address Book?With the fax numbers or Email addre

Chapter 7 Program Destinations/Program Keys176Adding a Fax Number into the Address BookTo add a fax number to the Address Book, follow the steps bel

Chapter 7 Program Destinations/Program Keys1776Enter a station name, and then select “OK”.z Enter a station name up to 15 characters.z If you make a

Chapter 7 Program Destinations/Program Keys17810To enable sub-addressed routing, enter a sub-address, and then select “OK”.z This screen appears whe

Chapter 7 Program Destinations/Program Keys179Adding an Email Address to Address BookTo add an Email address to the Address Book, follow the steps b

Chapter 2 Basic Fax Transmission18Fax Transmission ProcedureYou can send originals via a telephone line by simply entering the fax number using the

Chapter 7 Program Destinations/Program Keys1806Enter a station name, and then select “OK”.z Enter a station name up to 15 characters.z If you make a

Chapter 7 Program Destinations/Program Keys18110To enable sub-addressed routing, enter a sub-address, and then select “OK”.z This screen appears whe

Chapter 7 Program Destinations/Program Keys182Editing Address BookTo edit the station in the Address Book, follow the steps below.1Press the Functio

Chapter 7 Program Destinations/Program Keys183Deleting a Destination from Address BookTo delete a remote station from the Address Book, follow the s

Chapter 7 Program Destinations/Program Keys184Printing the Address Book ListTo print the Address Book list, follow the steps below.z The Address Boo

185Chapter 7 Program Destinations/Program KeysProgram KeysWhat is Program Key?There are three ways to use the Program key: Using for Program Dialli

Chapter 7 Program Destinations/Program Keys186Setting for Program DiallingTo program a communication feature on a Program key, follow the steps belo

Chapter 7 Program Destinations/Program Keys1877Program each desired feature.z Deferred CommunicationTransmit (See page 57)Polling (See page 59)z Pol

Chapter 7 Program Destinations/Program Keys188Setting for Group DiallingTo program multiple destinations on a Program key, follow the steps below.z

Chapter 7 Program Destinations/Program Keys1897Select the destinations to be programmed, and then select “OK”.The group dialling is programmed.z Pre

Chapter 2 Basic Fax Transmission19 Select “More Menus” if additional settings are required.z Deferred Transmission (see page 57)3Enter the fax numb

Chapter 7 Program Destinations/Program Keys190Editing a Group DiallingTo edit a group dialling, follow the steps below.1Press the Function key.2Sele

Chapter 7 Program Destinations/Program Keys1917To rename a group dial key name, enter a new name, and then select “OK”.8Select the destination to be

Chapter 7 Program Destinations/Program Keys192Deleting the Program Key SettingTo delete a program dialling or group dialling destination, follow the

Chapter 7 Program Destinations/Program Keys193Printing the Program ListTo print the program list, follow the steps below.z The program list can also

Chapter 7 Program Destinations/Program Keys194Programming Email Manual Reception on Program KeysWhen this machine is connected to a POP server, POP

Chapter 7 Program Destinations/Program Keys1956Enter a POP Account name, and then select “OK”.7Enter a Key Name (program button name), and then sele

Chapter 8 Reading Reports/Lists1968Reading Reports/ListsTransaction JournalThe “Journal” is a record of the last 200 transactions (a transaction is

Chapter 8 Reading Reports/Lists1975Select “List Print”.The transaction journal will be printed.z Press the Reset key to return the machine to the in

Chapter 8 Reading Reports/Lists198Viewing Communication Results on Touch Panel DisplayTo view the communication results on the Touch Panel Display,

199Chapter 8 Reading Reports/ListsReading Transaction JournalItems in the transaction journal are listed below.No. Item Explanation(1) Printout date

2Operating InstructionsThe following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and kee

Chapter 2 Basic Fax Transmission20Entering a DestinationStations can be entered by using the following methods or a combination of these:• Manual Di

200Chapter 8 Reading Reports/Lists(4) Communication result•“OK”indicates that the communication was successful.•“Busy”indicates that the communicati

201Chapter 8 Reading Reports/Lists(9) Remote station identification•NameRecorded name in the Address Book or remote station’s character ID.• numberD

202Chapter 8 Reading Reports/ListsCommunication JournalThis is a report that is printed at the end of each transaction to keep a record of the commu

203Chapter 8 Reading Reports/ListsItems that are covered in the communication journal are listed below.No. Item Explanation(1) Indication of communi

204Chapter 8 Reading Reports/Lists(6) Communication result•“OK”indicates that the communication was successful.•“Busy”indicates that the communicati

Chapter 8 Reading Reports/Lists205Address Book ListThis section explains how to print and read the Address Book list.Printing Address Book ListTo pr

206Chapter 8 Reading Reports/ListsReading Address Book ListItems in the Address Book list are listed below.No. Item Explanation(1) The first letter

Chapter 8 Reading Reports/Lists207Program ListThis section explains how to print and read the program list.Printing Program ListTo print the program

208Chapter 8 Reading Reports/ListsReading Program ListItems in the program list are listed below.No. Item Explanation(1) Key name Key name(2) Progra

Chapter 8 Reading Reports/Lists209Fax Parameter ListThis section explains how to print and read the Fax Parameter list.Printing Fax Parameter ListTo

Chapter 2 Basic Fax Transmission21z Fax number entry is also possible from the “Number Pad” in the Address Book screen, instead of the Control Panel

210Chapter 8 Reading Reports/ListsReading Fax Parameter ListItems in the Fax Parameter list are listed below.No. Item Explanation(1) Parameter numbe

Chapter 8 Reading Reports/Lists211Individual XMT JournalThis section explains how to print and read the individual XMT journal.The individual XMT jo

212Chapter 8 Reading Reports/ListsReading Individual XMT JournalItems in the individual XMT journal are listed below.No. Item Explanation(1) Date/Ti

213Chapter 8 Reading Reports/Lists(4) Number of pages transmitted or receivedThe 3-digit number is the number of pages successfully transmitted or r

214Chapter 9 Solving Problems9Solving ProblemsTips for Solving ProblemsIf you encounter the problems, please check following items.Problem Symptom A

215Chapter 9 Solving ProblemsCommunicating No dial tone heard • Check the telephone line connection.• Check the telephone line.Checking the Telephon

216Chapter 9 Solving ProblemsInformation CodesIn the event of communication failures, information codes appear in the transmission result or transac

217Chapter 9 Solving Problems410 Communication cancelled by the transmitting side.Check with the other party.411 Polling password does not match.Che

218Chapter 9 Solving Problems505 Received the polling request when documents have not been stored for being polled.Check with the other party.540/54

219Chapter 9 Solving Problems716 Cannot log on to the designated SMTP server.Check the SMTP server IP Address setting.Contact the network administra

Chapter 2 Basic Fax Transmission22Using the Address Book Use a Key NameIf a destination is registered in the Address Book, it can be selected by us

220Chapter 9 Solving Problems*1800/814/816/825Unit was requested to relay a document or Confidential Communication but has no capability.Check with

221Chapter 9 Solving ProblemsPower Failure Power FailureThe fax display remains off for the duration of a power failure, and you cannot send or rec

Chapter 9 Solving Problems222Checking the Telephone LineIf you do not hear a dial tone when “Monitor” is selected after pressing the Fax key, or the

Chapter 10 Appendix22310AppendixReplacing the Verification StampTo replace the verification stamp, follow the steps below.z DZHT000027 (for USA and

Chapter 10 Appendix2247Reinstall the Stamp Assembly.

225Chapter 10 AppendixSpecificationsEmail / Internet FaxG3 Facsimile (Option)The specifications are subject to change without notice. Panasonic Comm

226Chapter 10 AppendixGlossaryDHCP Dynamic Host Configuration Protocol - a standard method for assigning IP addresses automatically to the devices o

Chapter 10 Appendix22710AppendixIndexNumerics2-Sided Original ...39AA3 Email XMT ...

Chapter 10 Appendix228Modify Station ... 182Monitor ...

Chapter 10 Appendix 229AppendixMemo

Chapter 2 Basic Fax Transmission23 Use Group DiallingFor transmission to multiple destinations using group dialling, follow the steps below.z The g

The following trademarks and registered trademarks are used throughout this manual:Microsoft, Windows, Windows Server, Windows Vista, Excel, PowerPoin

Chapter 2 Basic Fax Transmission24Searching for a Destination Search through the Address Book (Local Search)Select “Search” to look through the Add

Chapter 2 Basic Fax Transmission25 Search through the LDAP Server (LDAP Search)LDAP search is a feature that searches through the Address Book of a

Chapter 2 Basic Fax Transmission265Select “Fax Number” to display a list of destinations.6Select a destination, and then select “OK”.z Only one dest

Chapter 2 Basic Fax Transmission27RediallingTo redial the most recently dialled number, follow the steps below.z The “Redial” button cannot be used

Chapter 2 Basic Fax Transmission28Preventing Accidental Transmission to Multiple DestinationsThis function can prevent accidental transmission of do

Chapter 2 Basic Fax Transmission29Confirming the Destination Confirming the DestinationYou can confirm the entered destinations.1Select “Destinatio

3ConventionsIconsThe following icons are used in this manual.NotationThe following notations are used in this manual.Icon DescriptionIndicates im

Chapter 2 Basic Fax Transmission303Select the desired field button, and confirm destinations.z To add a destination, select “OK”, and then select th

Chapter 2 Basic Fax Transmission31Transmission with Destination MonitoringSelect “Monitor” on the Touch Panel Display to obtain a dial tone. This fe

Chapter 2 Basic Fax Transmission32Talking to the Remote Party Before TransmissionIf an external telephone is connected to your machine, you can send

33Chapter 2 Basic Fax TransmissionSetting Original Quality Original TypeOriginal type can be specified to suit your needs. You can select from text

Chapter 2 Basic Fax Transmission341Place original(s).z Refer to Placing Originals (see page 14).2Press the Fax key.3Select “Basic Menu”.4Select “Qua

Chapter 2 Basic Fax Transmission356Select “Address Book”, and then select a destination.z Refer to Entering a Destination (see page 20).7Press the S

Chapter 2 Basic Fax Transmission36Setting the Original SizeThe original’s size is usually detected automatically when an original is placed on the P

Chapter 2 Basic Fax Transmission374Select “Original Size”.5Select the Original Size, and then select “OK”.6Set “Quality Adj.” as required.z Refer to

Chapter 2 Basic Fax Transmission38Transmitting 2-Sided Originals2-sided originals loaded in the ADF are scanned automatically with a specified bindi

Chapter 2 Basic Fax Transmission394Select “2-Sided Original”.5Select a binding position, and then select “OK”.6Set “Quality Adj.” as required.z Refe

4Table of ContentsChapter 1 Getting To Know Your MachineMenu Map...

Chapter 2 Basic Fax Transmission40Verification StampThis function confirms successful transmission or storage into the memory by stamping at the bot

Chapter 2 Basic Fax Transmission414Select “Verification Stamp”.5Set “Quality Adj.” as required.z Refer to Setting Original Quality (see page 33).6Se

42Chapter 2 Basic Fax TransmissionTransmitting a Document Stored in MemoryDocuments can be quickly scanned and stored in the memory before transmiss

Chapter 2 Basic Fax Transmission431Place original(s).z Refer to Placing Originals (see page 14).2Press the Fax key.3Select “Basic Menu”.4Select “Mem

Chapter 2 Basic Fax Transmission44Job Build and SADFThe Job Build and SADF setting enables to scan sets of originals that exceed the maximum capacit

Chapter 2 Basic Fax Transmission454Select “Job Build and SADF”.5Set “Quality Adj.” as required.z Refer to Setting Original Quality (see page 33).6Se

Chapter 2 Basic Fax Transmission46Direct TransmissionDocuments can be transmitted immediately on scanning without storing into memory. Direct transm

Chapter 2 Basic Fax Transmission474Select “Direct”.5Set “Quality Adj.” as required.z Refer to Setting Original Quality (see page 33).6Select “Addres

Chapter 2 Basic Fax Transmission48Verifying Communication StatusTo verify the communication status, follow the steps below.1Press the Fax key.2Selec

49Chapter 2 Basic Fax TransmissionRotated TransmissionIf an A4/Letter-sized document is loaded in the portrait position, it could be interpreted as

5Chapter 3 Convenient Fax FeaturesTime Controlled Communication (Deferred) ... 57

50Chapter 2 Basic Fax TransmissionBatch TransmissionThe Batch Transmission feature is useful in controlling the reduction of transmission time and t

Chapter 2 Basic Fax Transmission51Getting an Outside Line Using PIN Code AccessIf your PBX requires a PIN (Personal Identification Number) code to a

Chapter 2 Basic Fax Transmission52Using Program KeysIf frequently used communication tasks are pre-programmed onto a respective program dialling but

Chapter 2 Basic Fax Transmission53Cancelling a CommunicationTo cancel a communication, follow the steps below.To Cancel Memory Transmission:1Press t

Chapter 2 Basic Fax Transmission54To Cancel Direct Transmission:1Press the Stop key while the communication is in progress.2Select “Yes” to stop a c

55Chapter 2 Basic Fax TransmissionDial PrefixYour machine has the following functions to utilize your existing fax phone numbers database:• LDAP dat

Chapter 2 Basic Fax Transmission561Press the Function key to open the Function Parameters screen.2Select “Fax/Email Settings”.3Select “04 Key Operat

Chapter 3 Convenient Fax Features573Convenient Fax FeaturesTime Controlled Communication (Deferred)Deferred TransmissionThe time must be pre-program

Chapter 3 Convenient Fax Features585Set the deferred time, and then select “OK”.z Set the time in the 24-hour format.Ex: 21:00z If you make a mistak

Chapter 3 Convenient Fax Features59Deferred PollingIf Polling is requested with a deferred time, it will start polling at the pre-programmed time.z

6Printing a Document Received in Memory... 98Chapter 5 Internet FaxWhat is Internet

Chapter 3 Convenient Fax Features604Enter a communication time, and then select “OK”.z Enter the time in the 24-hour format.Ex: 18:00z If you make a

Chapter 3 Convenient Fax Features61PollingPollingPolling is a process of calling the other station(s) for document retrieval. The other station must

Chapter 3 Convenient Fax Features624If a password is required, enter the password, and then select “OK”.z If you have set the polling password in th

Chapter 3 Convenient Fax Features63Storing Documents to be PolledBeing Polled is the process of automatically transmitting document(s) upon receivin

Chapter 3 Convenient Fax Features645If a password is required, enter the password, and then select “OK”.The scanned document is stored in the memory

65Chapter 3 Convenient Fax FeaturesUsing a Mailbox (Confidential Communication)What is Confidential Communication?The confidential mailbox allows co

Chapter 3 Convenient Fax Features66Confidential TransmissionTo transmit a confidential document, follow the steps below.z You must have a mailbox pa

Chapter 3 Convenient Fax Features678Select a destination.z Refer to Entering a Destination (see page 20).z Select an address, except the address reg

Chapter 3 Convenient Fax Features68Confidential Polling1Press the Fax key.2Select “More Menus”.3Select “Mail Box”.4Select “Polling”.5Enter the mailb

Chapter 3 Convenient Fax Features69Storing Documents for Confidential Polling1Place original(s).z Refer to Placing Originals (see page 14).2Press th

7Routing Setup Flow ... 140Settings for Inbound

70Chapter 3 Convenient Fax FeaturesPrinting a Received Confidential DocumentWhen confidential documents are received, a confidential reception repor

Chapter 3 Convenient Fax Features71 Printing a Received Confidential DocumentTo print a received confidential document, follow the steps below.z Af

Chapter 3 Convenient Fax Features72Deleting a Confidential DocumentTo delete a confidential document in a mailbox, follow the steps below.1Press the

73Chapter 3 Convenient Fax FeaturesSub-Address CommunicationThe Sub-addressing function allows further routing, forwarding, or relaying of document(

Chapter 3 Convenient Fax Features74Sub-Addressed Transmission Using Address BookTo transmit a document by sub-addressing, follow the steps below.z T

Chapter 3 Convenient Fax Features757Set “Quality Adj.” as required.z Refer to Setting Original Quality (see page 33).8Select a destination.z Refer t

Chapter 3 Convenient Fax Features76Sub-Addressed Transmission Using Manual DiallingTo enter a sub-address directly from the Keypad, follow the steps

Chapter 3 Convenient Fax Features776Enter a sub-address.z The telephone number and sub-address field can be up to 36 digits in length. However, the

78Chapter 3 Convenient Fax FeaturesPassword CommunicationWhat is Password Communication?Password communications, including Password transmission and

Chapter 3 Convenient Fax Features79Password TransmissionTo utilize the Password-protected Transmission feature, follow the steps below.z You must se

8What is Program Key? ... 185Programmable Items...

Chapter 3 Convenient Fax Features808Select a destination.z Refer to Entering a Destination (see page 20).z Select an address, except the address reg

Chapter 3 Convenient Fax Features81Setting Password-Protected TransmissionTo always utilize Password-protected transmissions, follow the steps below

Chapter 3 Convenient Fax Features827Select “43 Password-Transmit”.8Enter the password (4 digits), and then select “OK”.z If you make a mistake, sele

83Chapter 3 Convenient Fax FeaturesPrinting Communication JournalThe communication journal can be printed at the end of each transmission communicat

Chapter 3 Convenient Fax Features841Place original(s).z Refer to Placing Originals (see page 14).2Press the Fax key.3Select “More Menus”.4Select “Se

85Chapter 3 Convenient Fax FeaturesTransmitting a Document with a Cover SheetDocuments can be transmitted with a cover sheet stating the date and ti

Chapter 3 Convenient Fax Features861Place original(s).z Refer to Placing Originals (see page 14).2Press the Fax key.3Select “More Menus”.4Select “Se

87Chapter 4 Fax Reception4Fax ReceptionReceiving DocumentsThere are two ways to receive fax calls on this machine. Automatic ReceptionThe machine r

Chapter 4 Fax Reception88Manual ReceptionWhen your machine is set to this mode, it will not receive documents automatically. After you answered the

89Chapter 4 Fax ReceptionPrint Reduction and Duplex RecordingPrint ReductionThis machine can use Letter, Legal, A4, B4 or A3 size plain paper for re

9Index... 227

90Chapter 4 Fax Reception When Print Reduction is Set to “Fixed”With the Function Parameter “24 Print Reduction” (Fax/Email Settings > Fax Param

91Chapter 4 Fax ReceptionSubstitute Memory ReceptionWhen your machine cannot print an incoming document for some reasons, such as when it runs out o

92Chapter 4 Fax ReceptionConvenient Reception Features This machine supports certain convenient-to-use reception features. Program these features as

93Chapter 4 Fax ReceptionFax ForwardingThis feature allows all incoming faxes to be forwarded to the station registered in the Address Book. It is c

94Chapter 4 Fax ReceptionPassword-ReceptionPassword reception will prevent receiving fax from unauthorised stations.To use the Password Reception fu

95Chapter 4 Fax ReceptionJunk Fax FilterThis machine can filter incoming faxes to prevent receiving unnecessary documents (junk fax, etc.).Before re

96Chapter 4 Fax ReceptionReceive to MemoryWhat is Memory Reception?Memory reception allows all incoming documents to be stored in memory, instead of

Chapter 4 Fax Reception97Programming Memory ReceptionTo enable memory reception, follow the steps below.1Press the Fax key.2Select “More Menus”.3Sel

Chapter 4 Fax Reception98Printing a Document Received in MemoryWhen a document is received in memory, a message is displayed.To print a document rec

Chapter 4 Fax Reception995Select “Print”, and then “OK”.6If a password is pre-programmed, enter the password (8 digits), and then select “OK”.z This