Panasonic Arbitrator 360 Operations Manual download pdf (Page 12)

CMS-OperationsManual-Rev2.doc 12

File Security

The most critical function of the CMS system is the ability to maintain a secure environment for stored data.

This is accomplished through a rights/restrictions policy that is referenced when granting user access to digital

files. Administrators are the only ones who can access the actual files unless they grant access to users.

NOTE: The DigitalProof

Audit Trail feature traces who accesses the digital files, the location, and when the

file was accessed.

The Security Matrix

Managing the robust security features of the CMS system can seem complex. To help users understand how

these different security settings affect them and their ability to access files, the Security Matrix was developed

(see Appendix).

Folders and Cabinets

Managing files is done through the use of Folders and Cabinets. Administrators have the ability to create folders

and cabinets that are assigned specific retention policies and access rights. When files are uploaded that meet

the folder or cabinet criteria, the files are automatically assigned to the appropriate folder or cabinet. For

example, a video tagged as “Speeding” can be automatically moved to the folder labeled “Traffic Violations”

that has an indefinite retention period.

IMPORTANT: Developing standards for storing files is critical. It is highly recommended that common standards

are developed and used consistently. This greatly improves administrative efficiency and unleashes the power

of the CMS system.

Folders

To create a new folder or modify an existing folder, go to Management> Folders. A list of folders will be

displayed.

Add a new folder

1. Go to Management> Folders and Cabinets> Folders.

2. Click “Add” or right-click the list and select “Add.”

3. Select the Information tab and fill in the appropriate information (see Manage Folder/Cabinet Information

below).

4. Select the Security tab and fill in the name of the folder, choose a location, and set a retention time. (see

Assigning Security below).

5. Click “Apply.”

Modify a folder

1. Select the desired folder and double-click or right-click

and select properties.

2. Select the tab(s) to modify (see below).

3. Click “Apply.”

Cabinets

Add a New Cabinet

1. Go to Management> Folders and Cabinets> Cabinet. A

list of cabinets will display.

2. Click “Add” or right-click the list and select “Add.”

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Panasonic Arbitrator 360 Operations Manual Page 12