Panasonic KX-FL421 User Manual

Please read these operating instructions before using the unit and save for future reference.This unit is compatible with Caller ID. Subscription to t

1. Introduction and Installation10For assistance, please visit http://www.panasonic.com/help1 Introduction and Installation1For assistance, p lease vi

1. Introduction and Installation11For assistance, please visit http://www.panasonic.com/helpFinding th e Controls1.3 Description of buttonsA {Auto Ans

1. Introduction and Installation12For assistance, please visit http://www.panasonic.com/help1.4 Overview*1 The paper stacker and document stacker may

1. Introduction and Installation13For assistance, please visit http://www.panasonic.com/helpInstallatio n1.5 Toner cartridge and drum unitThe supplied

1. Introduction and Installation14For assistance, please visit http://www.panasonic.com/help6 Lift open the front cover (1), holding the dotted area (

1. Introduction and Installation15For assistance, please visit http://www.panasonic.com/help1.6 Paper trayInsert the paper tray (1) into the slot (2)

1. Introduction and Installation16For assistance, please visit http://www.panasonic.com/help1.8 Document stackerInsert the document stacker (1) into t

1. Introduction and Installation17For assistance, please visit http://www.panasonic.com/help1.10 Recording paperThe unit can hold:– Up to 250 sheets o

1. Introduction and Installation18For assistance, please visit http://www.panasonic.com/help4 Push the tension plate back (1).To use A4-size paperInse

2. Preparation19For assistance, please visit http://www.panasonic.com/help2 Preparation2For assistance, p lease visit http://www.panas onic.com/helpCo

2Thank you for purchasing a Panasonic fax machine.Things you should keep a record ofAttach your sales receipt here.For your future referenceCaution:L

2. Preparation20For assistance, please visit http://www.panasonic.com/help2.2 Dialing modeIf you cannot dial (page 25, 30), change this setting depend

2. Preparation21For assistance, please visit http://www.panasonic.com/help2.4 Adjusting volumeRinger volumeWhile the unit is idle, press {A} or {B}.L

2. Preparation22For assistance, please visit http://www.panasonic.com/helpNote:L The other party’s fax machine will print the date and time on the top

2. Preparation23For assistance, please visit http://www.panasonic.com/helpNote:L To enter another character that is located on the same dial key, pres

2. Preparation24For assistance, please visit http://www.panasonic.com/help2.7 Your fax number1 Press {Menu}.SYSTEM SETUPPRESS [()]2 Press {#}, then {0

3. Telephone253 TelephoneAutomatic Dialin g3.1 Storing names and telephone numbers into the phonebookThe phonebook allows you to make calls without ha

3. Telephone263.4 Erasing a stored item3.4.1 Erasing a specific item1Press {>}.L Confirm that there are no documents in the document entrance.2 Pre

3. Telephone274 Press {*}.L If you do not need to edit the name, skip to step 6.5 Edit the name. For further details, see the storing procedure on pag

3. Telephone283.7 Viewing and calling back using caller informationYou can easily view caller information and call back.The display will show the numb

3. Telephone293.9 Storing caller information into the phonebook / one-touch dial3.9.1 Into the phonebook1Press {Caller ID}.2 Press {A} or {B} repeated

Important Information3For assistance, please visit http://www.panasonic.com/helpImportan t Information1For assistance, p lease visit http://www.panas

4. Fax304FaxSe nding Faxes4.1 Sending a fax manually1 Adjust the width of the document guides (1) to fit the actual size of the document.2 Insert the

4. Fax31Printing a confirmation reportA confirmation report provides you with a printed record of transmission results. To print confirmation reports,

4. Fax324.3 Sending a fax using one-touch dial feature and phonebookBefore using this feature, store the desired names and telephone numbers into one-

4. Fax334.4.2 Adding a new item into the broadcast memoryAfter initial programming, you can add new items (up to a combined total of 20).1 Press {>

4. Fax344.5 Receiving a fax automatically – Auto answer ON4.5.1 Activating FAX ONLY modePress {Auto Answer} repeatedly to display the following.FAX ON

4. Fax35How to receive faxes with an extension telephoneIf you have another telephone connected to the [EXT] jack or the same line (extension telephon

4. Fax36Note:L If the call is a phone call, the answering machine will record voice messages.If a fax calling tone is detected, the unit will receive

4. Fax37To erase an item from the junk fax prohibitor list1. Press {Junk Fax Prohibitor}.2. Press {>} repeatedly to display “JUNK LIST DISP.”.3. Pr

5. Distinctive Ring385 Distincti ve RingDistinctive Ring5.1 Distinctive Ring serviceWhen a call is made to one of your phone numbers, the telephone co

6. Copy396CopyCopying6.1 Making a copy1 Adjust the width of the document guides (1) to fit the actual size of the document.2 Insert the document (up t

Important Information4For assistance, please visit http://www.panasonic.com/helpOperating safeguardsMake sure that the unit is installed in a well ven

6. Copy40To collate multiple copiesThe unit can collate multiple copies in the same order as the original document pages.1. Insert the document, then

7. Programmable Features417 Programm able FeaturesFeatures Summary7.1 Programming1 Press {Menu}.2 Press {#} and the 2-digit code (page 42 to page 46).

7. Programmable Features427.2 Basic featuresFeature/Code SelectionSetting the quick setup{#}{0}{0}You can print out the quick fax setup guide and sele

7. Programmable Features437.3 Advanced featuresFeature/Code SelectionSetting the journal report to print automatically{#}{2}{2}{0} “OFF”: The unit wil

7. Programmable Features44Setting the ring pattern for fax (Distinctive Ring feature){#}{3}{2}{1} “A”{2} “B”{3} “C”{4} “D”{5} “B-D” (default)See page

7. Programmable Features45Setting the toner maintenance time{#}{6}{5}The unit will automatically activate for maintenance, once every 24 hours. Becaus

7. Programmable Features46Resetting advanced features to their default settings{#}{8}{0}{0} “NO” (default){1} “YES”To reset the advanced features:1. P

8. Help47For assistance, please visit http://www.panasonic.com/help8Help8.1 Error messages – ReportsIf a problem occurs during fax transmission or rec

8. Help48For assistance, please visit http://www.panasonic.com/help8.2 Error messages – DisplayIf the unit detects a problem, one or more of the follo

8. Help49For assistance, please visit http://www.panasonic.com/help“RX MEMORY FULL” L The memory is full of received documents due to a lack of record

Important Information5For assistance, please visit http://www.panasonic.com/helpInstallation and relocationLaser radiationLED lightFuser unitNote:L Th

8. Help50For assistance, please visit http://www.panasonic.com/helpTroubleshooting8.3 When a function does not work8.3.1 Initial settings8.3.2 General

8. Help51For assistance, please visit http://www.panasonic.com/help8.3.3 Fax – sending8.3.4 Fax – receivingProblem Cause & SolutionI cannot send d

8. Help52For assistance, please visit http://www.panasonic.com/help8.3.5 CopyingThe printing quality is poor. L If documents can be copied properly, t

8. Help53For assistance, please visit http://www.panasonic.com/help8.3.6 Using an answering machine8.3.7 If a power failure occursL The unit will not

8. Help54For assistance, please visit http://www.panasonic.com/helpReplacem ent8.4 Replacing the toner cartridge and the drum unitWhen the display sho

8. Help55For assistance, please visit http://www.panasonic.com/helpL If you replace only the toner cartridge, tap on the used toner cartridge several

8. Help56For assistance, please visit http://www.panasonic.com/help10 Press down the toner cartridge firmly (1). Keep pressing while turning the lever

8. Help57For assistance, please visit http://www.panasonic.com/helpL While the unit displays “PLEASE WAIT”, do not open the front cover, or disconnect

9. Paper Jams589 Paper JamsJams9.1 Recording paper jamThe display will show the following.PAPER JAMMED9.1.1 When the recording paper has jammed near t

9. Paper Jams593 Remove the recording paper (1), then remove the drum and toner unit (2) to allow the jammed paper (3) to pull free from the rear cabi

Important Information6For assistance, please visit http://www.panasonic.com/helpImportant safety instructionsWhen using this unit, basic safety precau

9. Paper Jams608 Place the handset on the cradle and attach the document stacker.9 Pull the tension plate forward (1), then re-insert the recording pa

9. Paper Jams613 Pull open the inner cover (1).Note:L Do not touch the transfer roller (2).4 Remove the jammed document carefully (1).5 Push back the

10. Cleaning6210 CleaningCleaning10.1 Cleaning the inside of the unitClean the inside of the unit:– If misfeeding of your original occurs frequently.–

10. Cleaning636 Clean the document feeder roller (1) with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.Clean the

11. General Information6411 General InformationPrinted Repor ts11.1 Reference lists and reportsYou can print out the following lists and reports for y

11. General Information65Specific ations11.2 SpecificationsApplicable lines:Public Switched Telephone NetworkDocument size:Max. 216 mm (8 1/2") i

11. General Information66Toner lifeToner life depends on the amount of content in a received, copied or printed document. The following is the approxi

11. General Information67FCC and Other Information11.3 FCC and Other InformationThis device complies with Part 15 of the FCC Rules. Operation is subj

11. General Information68Limited Warranty11.4 Limited Warranty (United States and Puerto Rico)PANASONIC CORPORATION OF NORTH AMERICAOne Panasonic Way,

11. General Information69Customer Services11.5 Customer Services directoryCustomer Services Directory (United States and Puerto Rico)For hearing or sp

Important Information7For assistance, please visit http://www.panasonic.com/helpIllegal copiesL It is unlawful to make copies of certain documents.Cop

12. Index7012. Index12.1 Index# #00 Quick setup: 42#01 Date and time: 21#02 Your logo: 22#03 Your fax number: 24#04 Confirmation report: 31, 42#06 F

12. Index71Telephone number: 64Reset (Feature #80): 46Resolution: 30, 39Ringer type (Feature #17): 21, 42Ring pattern for Distinctive Ring (Feature #3

PNQX3022ZA CM0810DT0Free peace of mind, direct from PanasonicNO EXTRA COST Covered during the period of limited warranty*1: parts, labor, and to

Table of Contents81. Table of Conten ts1. Introduction and InstallationAccessories1.1 Supplied accessories ... 101.2 A

Table of Contents912.Index12.1 Index............... 70FL421-PNQX3022ZA-OI-en.book Page 9 Thursday, July