Panasonic UF-585/595 User Manual

FacsimileUser’s GuideUF-585/595

8denotes hazards that could result in minor injury or damage to the machine.CAUTION!Do not install the machine near heating or an air conditioning uni

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99NETWORK FEATURESelective ReceptionYour machine has a special feature, Selective Reception, which can prevent the receiving of unnecessarydocuments (

100Password CommunicationsGeneral DescriptionPassword Communications, including Password Transmission and Password Reception will prevent your machine

101Setting Password TransmissionTo set transmission password and parameter, (see Note 1) (see Note 2):1 2 3 4Enter a 4-digit Transmission Passw

102Setting Password ReceptionTo set receiving password and parameter, (see Note 1) (see Note 2)1 2 3 4Enter a 4-digit Receiving Password.Ex: a

103Using Password TransmissionTo use Password Transmission, you can select PASSWORD-XMT “OFF” or “ON” for each Transmission byfollowing the procedure

104Using Password ReceptionThere is no additional operation required once you set the parameter by following the procedure on page 102.The parameter,

105Confidential MailboxYour machine is equipped with two Confidential Communication features which ensure that the Confidentialinformation you send is

106Sending a Confidential Document to a Remote Station's Mailbox1 Set document(s) face down.2 3 4Enter a 4-digit Confidential Code.Ex:56D

107Polling a Confidential Document from a Remote Station's MailboxAfter you have been informed that someone has transmitted a confidential docume

9IntroductionThank you very much for purchasing the Panafax UF-585/595.The UF-585/595 is one of the most advanced models in the Panafax family of G3 c

108Receiving a Confidential Document to Your Machine's MailboxNo special setting is required, your machine comes with this feature ready to use.

109Storing a Confidential Document in Your Machine's MailboxUse the following procedure to store a document in a confidential mailbox in your mac

110Printing Out a Confidential Document from Your Machine's MailboxAfter you have been notified that someone has transmitted a confidential docum

111Deleting a Confidential Document Stored in Your Machine's MailboxIf your memory becomes full, or you just want to clean out your confidential

112Relayed TransmissionGeneral DescriptionThe Relayed Transmission feature can save you time and transmission costs if you need to send the samedocume

113Relay NetworkA Relay Network is basically a group of facsimiles programmed to communicate with each other via a RelayStation. In this case, the wo

114Table 2, 3 and 4 are sample settings for a Sample Network.Table 2 : Sample Parameter and Abbreviated Dialing Number Table for New YorkTelephone Num

115Setting Up Your Machine for Relayed TransmissionTo set up your machine for Relayed Transmission, use the procedures on the following pages to set t

116To set the Relayed XMT FAX Parameters;To set your Own Telephone Number, Network Password and Own Network Address;1 2 3 45 1 2 3Enter your

117To set a One-Touch/ABBR Dialing Number, Relay Station (Yes/No) Parameter, Relay Address, Network Address and One Station XMT (Relay/Direct Paramete

10Function KeyAny function can be started by first pressing and then enter the function number, or by pressing or scroll key repeatedly until the

1187Enter the station name.Ex: and press 89If the recorded station is a Relay Station, press .If not, press .Ex:10Enter a 2-digit Relay Address whi

119Sending a Document by Relayed TransmissionOnce you have recorded all the necessary parameters in your machine in accordance to the Relay Network th

120Printouts and ReportsWhen you use Relayed Transmission, your machine will print the following two reports to help you check andkeep track of your f

121Sample Result Report (Relay XMT Result)Explanation of contents(1)12-MAR-1999 12:10 FROM LONDON TO NEW YORK P.001/001***

122Sub-addressingGeneral DescriptionThe Sub-addressing function allows you further routing, forwarding or relaying of document(s) to the desiredrecipi

123To set the Sub-address into a One-Touch/ABBR Dialing Numbers (see Note 1)1 2 to select “One-Touch”. or to select “ABBR NO.”.Ex:3Ex: 4Ente

124To send a Document with Sub-addressUsing One-Touch/ABBR Number DialingThe operation is the same as for normal dialingUsing Manual Number DialingUse

125PRINTOUT JOURNALS AND LISTSJournals and ListsTo help you maintain records of the documents you sent and received, as well as lists of the numbers y

126Individual Transmission Journal (IND. XMT JOURNAL)An Individual Transmission Journal contains the information on the latest transmission.1 23FUNCT

127Sample Transaction Journal Sample Individual Transmission Journal (IND. XMT JOURNAL)

11External ViewHandset (Available as an option, See page 155)Recording Paper Cassette(Standard)Document GuidesControl PanelPrinter Cover250 sheets Rec

128Explanation of contents(1) Printout date(2) Printout time(3) Journal number(4) Communication result : "OK" indicates that the communicati

129Communication Journal (COMM. JOURNAL)The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling wassuccessful.

130Explanation of contents(1) Indication of communication mode(2) Start time of communication(3) End time of communication(4) File number : 001 to 999

131One-Touch/Abbreviated and Directory Search ListTo print a One-Touch/Abbreviated Number and Directory Search List of the telephone numbers you have

132Sample One-Touch ListSample ABBR Number List (see Note 1)*************** -ONE-TOUCH LIST- ****************** DATE MAR-12-1999 ***** TIME 15:00 ****

133Sample Directory Search List (see Note 1)Explanation of contents*************** -DIR. SEARCH LIST- ***************** DATE MAR-12-1999 ***** TIME 15

134Program ListTo print a Program List of the Dialing Patterns that you have previously entered into the Program Keys.Sample Program ListExplanation o

135FAX Parameter ListTo print out a FAX Parameter List:Sample FAX Parameter ListExplanation of contents1 23*************** -FAX PARAMETER LIST- *****

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137PROBLEM SOLVINGTroubleshootingIf You Have Any of These ProblemsMode Symptom Cause / Action pageDuring StandbyThe display is blinking The battery is

12Control Panel 14GHI7PRSTONE2ABC5JKL8TUV0OPER3DEF6MNO9WXY01 02 0304 05 0607 08 0910 11 1213 14 1516 17 1819 20 2122 23 24 P1 P2 P3 P4UPPERLOWERCOPY

138Print Copy QualityVertical lines printing on the received documentPrint out a Journal report (e.g. FUNCTION, 6, 1, SET and 1) and check quality to

139TAM InterfaceTrouble inUnattended TAM I/F Mode (OUT Mode)Cannot utilize the remote turn-on feature of the telephone answering machine (TAM). The fa

140Information CodesWhen something unusual occurs, the display may show one of the Information Codes listed below. These willhelp you to identify an

141406 Transmission Password does not match.Receiving Password does not match.Received from an unauthorized station in Selective Reception mode.Check

142 (see Note 1)540/541542543/544Communication error occurred while transmitting. 1. Reload the document and send again.2. Check with the other party.

143Clearing a Recording Paper JamIf the recording paper becomes jammed in the machine, the display will show an Information Code 001 or 007. (see Note

144Clearing a Document JamIf a document becomes jammed in the machine, the display will show the Information Code 030 or 031.To clear the jam1(1) Open

145Cleaning the Document Scanning AreaIf the receiving party reports that the received documents were black, or contained black lines, try making a co

146Cleaning the Printer RollerIf you find toner on the back of the recording paper, the printer roller in the fuser unit is probably dirty.To clean th

147Adjusting the Automatic Document Feeder (ADF)If document misfeeding occurs frequently, we suggest you adjust the ADF.To adjust the ADF,Slide the Pr

13 CONTRASTRESOLUTIONHALFTONEVOL.COPYSTARTSTOPDIRECTORYSEARCHTONERON LINEALARMOUTUsed for the following:• Adjust the monitor and ringer volume.(See

148Verification StampThe Verification Stamp contains ink. When the stamp mark appears faded or hard to see, the stamp should bereplaced or refilled w

149Replacing the Lithium BatteryDuring the initial self test, when the power is turned “On”, the machine will evaluate the condition of the back upbat

150Checking the Telephone LineWhen you do not hear a dial tone through the telephone connected to the machine or when the telephone doesnot ring (No a

151APPENDIXSpecificationsCompatibilityITU-T Group 3Coding SchemeMH, MR, MMR (Conforms to ITU-T Recommendations)Modem TypeITU-T V.34, V.17, V.29, V.27

152 (see Note 1)Effective Recording SizeLetter : 8.2 x 10.7 in (208 x 271 mm)A4 : 8.0 x 11.4 in (202 x 289 mm)Legal : 8.2 x 13.7 in (208 x 348 mm)Prin

153Power Supply99-138 VAC, 47-63 Hz, Single PhasePower Consumption UF-585UF-595Standby (Sleep Mode : On) Less than 0.7 Wh Less than 0.7WhStandby (Ener

154Recording Paper SpecificationsIn general, most bond papers will produce excellent results. Most photocopy papers will also work very well. Therea

155Options and SuppliesPlease contact your local Panasonic dealer for availability. A. Options:Order No. Picture DescriptionAvailableModelsUE-403117 H

156B. Supplies: Order No. Picture DescriptionAvailableModelsDZHT000027 Verification StampUF-585UF-595UG-3350 Toner CartridgeUF-585UF-595Options and Su

157Installing the Flash Memory CardBefore installing, make sure that there is no document file(s) stored in the memory. You may confirm by printingout

14INSTALLING YOUR MACHINEMain Unit and AccessoriesUnpack the carton and check that you have all the accessories illustrated.MachineToner CartridgeReco

158FCC Notice for User in USAWARNING!This equipment generates radio frequency energy and if not installed and used properly, that is, in strict accord

159The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or otherelectronic device to send any message via

160Notice to User in CanadaThe Industry Canada Label identifies certified equipment. This certification means that the equipment meets certaintelecom

161L'étiquette de Industrie Canada identifie le matériel homologué. Cette étiquette certifie que le matériel est conforme à certainesnormes de p

162GlossaryABBR No.(Abbreviated Number)The ability to store full phone numbers into the dialer and then utilizing ashort series of keystrokes to speed

163Deferred transmissionThe ability to send documents to other stations at a later time.Direct DialingThe method of dialing where you enter the entire

164IN/OUT ModeIN (Attended reception) and OUT (Unattended reception) mode can beeasily changed by just pressing the OUT button. When IN or OUT mode is

165Off-hook dialingThe direct dialing of a telephone number with the handset out of the cradleor "off the hook."On-hook dialingThe direct di

166 Selective receptionA function that can be set so that your unit will receive from only thosemachines programmed into your dialer.Sleep ModeThe low

167ITU-T Image No. 1All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).9

15Installing the AccessoriesFinal Installed ViewHandset Cradle [Available as an Option]Hook the projections into the square holes on the machine.Conne

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169INDEXAABBR Number List...131, 132Abbreviated Dialing Numbers ...31Access Code...

170Priority Transmission Reservation ... 60Program Keys ... 76Program List...

Facsimile Number DirectoryName Number

FacsimileMatsushita Graphic Communication Systems, Inc.CORPORATE OVERSEAS SALES ANDOPERATION MANAGEMENT DEPARTMENT2-3-8 Shimomeguro, Meguro-ku, Tokyo,

2315648097START01ABBRQUICK GUIDE UF-585/595How to Set Documents.Set the documents face downand adjust the document guides.You can set the documents

MEMORYFUNCTION16SETSet the documents face down.The lamp goes off.How to Send without storing into memory.How to Print Journals and Reports. Transactio

16Installing the Toner Cartridge1Unpack the Toner Cartridge and rock it backand forth as shown for 5 or 6 times to even thetoner inside.2Remove the pr

174Align the projections on both sides of theToner Cartridge with the grooves in themachine as shown and insert the TonerCartridge into the machine.No

IMPORTANT INFORMATIONWhen requesting information, supplies or service always refer to the model and serial number of yourmachine. The model and serial

18Loading the Recording PaperPaper SpecificationsIn general, most bond papers will produce excellent results. Most photocopy papers will also work ve

194(1) Load the paper into the Paper Cassette.Slide the paper width guide to the left untilit lightly touches the stack of paper withoutbending the pa

20Adjusting the Paper Cassette for the Paper LengthHow to Adjust the Paper Cassette for the Paper LengthThe factory default Paper Length setting for t

21How to Adjust the Paper Cassette for the Paper WidthThe factory default Paper Width setting for the Paper Cassette is on Letter/Legal size. To chan

22Connecting the Telephone Line Cable and Power CordPower CordPlug one end of the power cord into an ordinary 3 prong AC outlet and the other end into

23TELpower SExternal Telephone (Optional)You can connect an additional standard single line telephone to the machine. To connect the telephone, break

24Setting the Dialing Method (Tone or Pulse)Your machine can operate with either of two dialing methods (Tone or Pulse), depending on the type of tele

25Adjusting the VolumeYou can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dialtone, dialing sig

26User ParametersYour facsimile machine has several basic settings (User Parameters) to help you keep records of the documents yousend or receive. Fo

27Setting Your LOGOWhen you send a document, your LOGO appears on the top of the copy printed out at the other station.The LOGO helps to identify you

Table of Contents11GETTING TO KNOW YOUR MACHINESafety Information...

28Setting Your Character IDIf the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID willappear on t

29Setting Your ID Number (Fax Telephone Number)If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving,

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31PROGRAMMING YOUR MACHINEOne-Touch/Abbreviated Dialing NumbersEntering One-Touch/Abbreviated Dialing NumbersOne-Touch and Abbreviated Dialing are two

32To set an Abbreviated Dialing Number, follow the steps below (see Note 1) (see Note 2) (see Note 3) (see Note 4)1 2 34Ex: (001 to 072)5Enter t

33Changing or Erasing One-Touch/Abbreviated Dialing NumbersIf you have to change or erase any of the One-Touch/Abbreviated dialing numbers, follow the

34To erase the settings of One-Touch/ABBR Dialing number (see Note 1)1 2Select for One-Touch Dialing numberSelect for ABBR Dialing NumberEx

35Printing Out a Directory SheetAfter programming a one-touch dialing number, you can print out the directory sheet which includes the first 12charact

36Customizing Your MachineYour facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the ParameterTable, are pres

37Fax Parameter TableNo. ParameterSettingNumberSetting Comments01 CONTRAST *1 Normal Setting the home position of the CONTRAST key.2 Lighter3 Darker02

2Sending Documents ...46Memory Transmission ...

3818 OPERATOR CALL TIMER*1 20 sec.Selecting the length of time that your machine signals (rings) for anincoming voice call in Fax/Tel Auto Switching m

3934 ENERGY SAVER MODE1 OffTo reduce the power consumption in standby, select either Energy-Saver or Sleep mode and specify the Delay Time (1 to 120mi

40 (see Note 1) (see Note 2)54 FAX FORWARD *1 Invalid Selecting whether the machine performs Fax Forwarding to the specified destination . (See page 9

41BASIC OPERATIONSLoading DocumentsDocuments You Can SendIn general, your machine will send any document printed on A4, Letter or Legal size paper.Not

42How to Load Documents1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign objects.2. Place the d

43Basic Transmission SettingsYou can temporarily change the transmission settings either before or after you place the document on the ADF. These sett

44Halftone (see Note 1)The Halftone setting is useful when sending photographs or illustrations with gray tones. Your machine is presetto HALFTONE =

45Communication Journal (COMM. JOURNAL) A Communication Journal lets you verify if the transmission was successful. You can select the condition to

46Sending DocumentsYou can choose either Memory or Direct Transmission.Use Memory Transmission if:• You want to send the document to multiple stations

47 (see Note 1)Å@Å@ (see Note 2)Å@Å@ (see Note 3)Å@Å@ (see Note 4) (see Note 5) (see Note 6)1. The File Number of the document being stored is shown

3Program Keys ... 76Setting for Group Dialing 76Setti

48Manual Number DialingTo dial the telephone number manually, follow the steps below. (see Note 1) (see Note 2)1 Set document(s) face down.2Make sure

49One-Touch DialingOne-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the One-Touchkeys, see page 31.1

50Abbreviated DialingAbbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming thetelephone number into the b

51Directory Search DialingDirectory Search dialing allows you to dial a full telephone number by searching the station name entered in One-Touch keys

52Multi-Station Transmission (Broadcasting)If you have to send the same document(s) to multiple stations, you can save time in feeding the document(s)

53Direct TransmissionIf your machine's memory is full or you wish to send the document immediately, use Direct Transmission.Manual Number Dialing

54One-Touch Dialing (Direct Transmission)One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the One-Tou

55Abbreviated Dialing (Direct Transmission)Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming thetelep

56Directory Search Dialing (Direct Transmission)Directory Search dialing allows you to dial a full telephone number by searching the station name ente

57Voice Mode TransmissionIf you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine requiresan option

4Relayed Transmission ...112General Description ...

58On-Hook DialingFor On-Hook Dialing, follow the steps below. (see Note 1) (see Note 2)1 Set document(s) face down.2You will hear dial tone through th

59Transmission ReservationYou can do the following while sending a document from memory or receiving a document.• Reserve the next transmission into m

60Direct Transmission Reservation (Priority Transmission Reservation)If you are in a rush to send an urgent document, however there are many files in

61RedialingAutomatic Redialing Manual RedialingYou can also redial the last dialed number manually by pressing key.To redial the last dialed number

62Receiving DocumentsReception ModesYou can select one of the four modes as shown below. (see Note 1) (see Note 2)Conditions Suggested Reception Mode

63Telephone ModeWhen your machine is set to this mode, your machine will not receive documents automatically. If you receive afax call, follow the pro

64Fax / Tel Auto Switching ModeWhen your machine is set to this mode, your machine will switch to document reception or voice communicationautomatical

65Fax ModeWhen your machine is set to this mode, it will immediately begin to receive documents automatically when a callis received.Setting the Fax M

66Setting the TAM Interface ModeOperation of TAM Interface Mode1Change Fax Parameter No. 16 (OUT MODE) to 2 : TAM I/F. (See page 37)2Confirm that the

67Print ReductionThis machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents sentto you by the other par

59APPENDIXSpecifications ... 151Recording Paper Specifi

68Receiving Oversize DocumentsIf the received document is extremely long (over 39% longer than the recording paper), the document will bedivided into

69Substitute Memory Reception (see Note 1) (see Note 2)If the recording paper runs out or jams or if the toner runs out during reception, the machine

70Making CopiesYour machine has a copy function which can make single or multiple copies. When copying, your machine willautomatically select Fine res

71ADVANCED FEATURESTimer Controlled CommunicationsYou can send a document to one or multiple stations at any preset time within the next 24 hours. Up

72Deferred Polling (see Note 1) (see Note 2)1 2 3Enter the start time from the keypad.(Use a 4-digit, 24-hour clock)Ex: (3:30 a.m.) and 4Enter a 4-

73PollingPolling means calling other station(s) to retrieve a document. The other station must know in advance that you willcall and must have a docu

74Preparing to be PolledIn order to let other stations poll your machine, you must prepare your machine with a document stored inmemory. Be sure to s

75To Poll Documents from Another Station The following procedure lets you poll a document from one or multiple stations. Be sure to set the pollingpa

76Program KeysYour fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the samegroup of stations. You

77Setting for Deferred TransmissionTo set a Program Key for deferred transmission1 2 3Ex:4Enter the station name (up to 15 characters) by usin

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78Setting for Deferred PollingTo set a Program Key for deferred polling1 2 3Ex:4Enter the station name (up to 15 characters) by using the Char

79Setting for Normal PollingTo set a Program Key for normal polling1 2 3Ex:4Enter the station name (up to 15 characters) by using the Characte

80Setting for One-Touch KeyTo set a Program Key for One-Touch Key1 2 3Ex:4Enter the station name (up to 15 characters) by using the Character

81Changing or Erasing the Program Key SettingsTo change the settings in a Program Key, follow the procedure on setting a Program Key on pages 76 to 80

82Edit File ModeYour machine has a document image memory which enables you to reserve memory transmission, memorydeferred transmission, memory polling

83Viewing the Contents of a File ListTo view the contents of a file list on the display without printing it, follow the steps below.1 2345 or repe

84Changing the Start Time or the Station of a FileTo change the start time and/or stations in a communication file, follow the steps below.1 2 3Ente

85 (see Note 1) (see Note 2) (see Note 3)7To delete the station(s), press or key until the station you want to delete appears. Then press .orEn

86Deleting a FileTo delete the file in memory, follow the steps below. (see Note 1) (see Note 2)1 2 3Enter the file number or use or to select t

87Printing Out a FileTo print the contents of the communication file, follow the steps bellow. (see Note 1)1 2 3Enter the file number or use or

7GETTING TO KNOW YOUR MACHINESafety Informationdenotes a potential hazard that could result in serious injury or death.WARNING!• TO PREVENT FIRE OR SH

88Adding Documents into a FileTo add documents into the file, follow the steps bellow. (see Note 1)1 Set document(s) face down.2 3 Enter the file nu

89Retry an Incomplete FileIf a memory communication has been unsuccessful due to a busy line or no answer, the document you stored isautomatically era

90Access CodeThe Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code isregistered, no one can operate th

91Operating Your Machine with the Access Code (Restrict all operations)Operating Your Machine with the Access Code (Restrict access of Fax Parameters

92Receive To MemoryThis feature is used to secure all received documents by storing them into the memory. To print out the documentfrom memory, the a

93Printing Out DocumentsAfter receiving a document with the Receive To Memory feature, the following message will appear on the display.To print the d

94Distinctive Ring Detector (DRD)Your machine has a special feature in conjunction with an optional service provided by many local telephonecompanies.

95Fax Cover SheetGeneral DescriptionA Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient's name

96Fax Cover Sheet SampleExplanation of contents***** FACSIMILE COVER SHEET *****(1)MAR-12-1999 15:00(2)Message To:SALES DEPT.(3)Message From:PANASONIC

97Fax ForwardSetting Fax ForwardThis feature allows all incoming faxes to be forwarded to the station registered in the one-touch or abbreviateddialin