Panasonic KX-F160 User Manual

PanasonicTelephone Answering System with FacsimileModel NoKX-F160Operating Instructionsf > IV.*'' * k' I • » -*• •*,-!*_* J h ^

Printing a JOURNAL report manuallyYou can print a report of the current JOURNAL upon request. This will not clear the report which will continue until

List of Stored Phone Numbers (TELEPHONE NUMBER LIST)You can print a list of the numbers programmed for one touch dialing and speed dialing. Use this f

Printing a TELEPHONE NUMBER LISTPress the PROGRAM button. The PROGRAM indicator lights.12Press #, then press 27.The PROGRAM indicator flashes.Press th

Basic Feature ListSample of Basic Feature Listii-f -k• + 1. + -+ +.t i i'( ( ( t t V+ t t t t t + + i < BhSMFEATURE LIST >4 +aOlSET DhTE=

Advanced Feature ListSample of Advanced Feature ListCode Functions* v.-f' 'i: it'!Settings [selections]< flDUANCED FEATURE LIST &g

Chapter 6General InformationTable of contentsTroubleshooting 6-2General corrective measures 6-2Clearing a document jam 6-5Clearing a recording pape

T roubleshootingGeneral corrective measuresGENERALPROBLEMCAUSE & REMEDY1 cannot transmit or receive a document or cannot taik.The line cords are c

RECEIVINGPROBLEMCAUSE & REMEDYThe ALARM indicator iights during copying or receiving.The recording paper causes a jam. —Remove it (see page 6-6).U

ANSWERING DEVICE & TELEPHONEPROBLEMCAUSE & REMEDYThe CALLS indicator flashes slowly.There has been a power failure.—Confirm whether voice-mess

Clearing a document jamIf an original document becomes jammed in the document feeder unit, the ALARM indicator lights and a long beep is heard. Remove

Rear viewSide viewTO HANDSET Jack1-3

Clearing a recording paper jamWhen the unit does not eject a recording paper during receiving, the recording paper has jammed. Remove the jammed paper

Then insert its leading edge between the upper and lower guide plates and pull the paper a few centimeters (one or two inches) out of the unit.If the

MaintenanceBe sure that the AC plug is disconnected from the outlet before performing any maintenance.Cleaning the microcassette compartmentDirt and r

Cleaning the document feeder unitClean the inside of the document feeder unit by following the steps below;—when the unit does not feed the document p

Printing a test patternYou can check the print quality of your unit by printing the test pattern.If the test pattern has any blurred points or lines o

Accessory Order InformationReplacement parts and accessories are available through your local authorized parts distributor. For the authorized distrib

IndexATransmitting2-4, 3-7AC Jack1-3 You cannot send2-2AC Outlet1-9Document Feeder Tray 1-2AC Power Cord1-8Accessories1-8FActivity Report5-2FAX mode1-

MMAIN PASSCODE Main Passcode Programming Maintenance Memo message Recording Memory playback MEMO/2WAY REC Button 1 -6, 2-10, 2- MESSAGE ALERT SettingM

Speed dialingStation numbers for3-2Storing phone numbers for3-4START Button and Indicator1-6, 1-26STOP Button1-6, 1-16, 2-10STOP/CLEAR Button1-6, 1-26

FAX CORRESPONDENCETO:DATE:FROM: OUR TEL. NO.:We would like to take this opportunity to introduce you to our Panasonic telephone answering device with

Buttons and IndicatorsNEW MESSAGES STOP MEMO^WAY RECc >) © ©ANSWERING CONTROLQ O ©) ! (UGHT ORIGINAL I RESOLUTION ¡1=1 STANDARD |c3 FINE U SUPER F

6-16

SPEED DIALER LISTCODE NAME0123456789Transmitting a document using speed dialing:Insert the documents FACE DOWN, then press the AUTO button and the cod

SPEED DIALER LISTCODENAME0123456789Transmitting a document using speed dialing;Insert the documents FACE DOWN, then press the AUTO button and the code

Servicenter DirectoryPRODUCT INFORMATION • OPERATION ASSISTANCE • LITERATURE REQUESTS »DEALER LOCATIONSDIAL TOLL FREE: 1-800-HELP-FAXCustomer Service

PANASONIC ANSWERING SYSTEM WITH FACSIMILELimited WarrantyPanasonic Company, Panasonic Company (West) o1 America or Panasonic Sales Company (

O CALLS Indicator:Page 2-100 PROGRAM Button and Indicator:Page 1-26SET Button:Page 1-26HELP Button;Pages 1-26 and 1-340 PAPER OUT Indicator:Page 1-13A

<E)STOP/CLEAR Button:Pages 1-26, 2-4 to 2-6Used to cancel transmission or copying operation. Also used during programming to clear the previously e

Installing Your UnitPrecautionKeep the unit away from heating appliances such as radiators or air conditioning units.Keep the unit away from electrica

Accessories1. Carefully remove the unit from the packing carton.2. Examine the unit for signs of shipping damage.3. Check that all of the enclosure

Installation connectionsHandset Handset CordConnect to “LINE"Connect to “TO HANDSET”Modular Jackfor single line (RJ11C)a/C.O. Surge\ ^Protector

Installing the receiving tray and the diverterTo install the receiving tray:Insert two fins of the tray into holders on the rear side of the unit.To i

Installing the microcassette tapeThe microcassette tape is used to record incoming messages. To install a microcassette tape:12Pull up the cassette co

Thank you for purchasing the Panasonic Telephone Answering System with Facsimile. Before using the unit, please read these Operating Instructions comp

Installing the recording paperTo install a new roll of recording paper:1Slide the BACK LID OPEN lever forward to open the paper compartment cover.Plac

Close the paper compartment cover carefully by pressing down on both ends gently,When the unit is on, the recording paper will project itself slightly

Setting selectorsDIALING MODE Selector:If your line has,1. Touch tone service, set the selector to TONE.2. Rotary pulse dial service, set the select

Turning the POWER switch onBefore turning the POWER switch on, confirm the following:—All connections are completed.—The cassette tape and the recordi

Recording Your Greeting MessageRecord a greeting message before using your machine as an answering machine and facsimile.The greeting message tells th

Recording a greeting messageRecording time is limited to 16 seconds. Record your greeting message within 12 seconds for optimum performance.135Open th

Programming Your Fax Document IdentifiersYour programmed logo and telephone number will be printed on the top of each page transmitted from your unit,

35[ 1 ] [*BC 2] [°tF 3]I OHI 4 I I JKL 5 ] HMO 6 ] [p«» 7] [tw 8] [*»9]QQQ[ 1 ] [*BC 2] [oEF 3]^QHI^^4j I^MNO^Sj^ 7 ] [fuv sj I mV 9 ]r~^F^r~^Ente

Setting your logoThe logo is used to identify fax documents sent by your unit. It may consist of alphanumeric letters and symbols.Usually the logo is

Character Code TableInput Code InputCodeInput CodeInput CodeInput Code(*1)00)10 020A 30K 40(Space)01111 21B31L41!02+ 12 222 C32 M42tt03133 23D 33N 43#

Important informationIf required by the telephone company, inform them of the following.FCC Registration No.: (found on the rear side of the unit)Ring

Programming your facsimile telephone numberYour facsimile telephone number can be programmed into your unit.When you transmit a document, your program

Selecting the RECEIVE MODEThe unit has four types of receiving modes:ANS/FAX mode —When you want to use as a telephone answering device and a facsimil

Setting Up Your Facsimile UnitSystem setup featuresThe unit has 9 Basic Features, as listed below, and 16 Advanced Features, as listed on page 1 -25.B

ADVANCED FEATURE LISTThe bold-face indicates factory default settings.CodeFunctions DescriptionsSelections Pages#10LOGO POSITIONSets the LOGO print po

How to set upTo set up your unit, proceed as follows.HELPFUL HINT:If you press the HELP button—while programming, the unit will print information abou

Individual transmission report settingEach time a document is transmitted, this feature gives you a printed record of the transmission (XMT REPORT).Th

To change the individual transmission report setting, proceed as follows.HELPFUL HINT:When you lose your procedures while programming, press the HELP

Selecting the number of rings to answer in the ANS/FAX modeWhen in the ANS/FAX mode, the unit will automatically answer on the first ring when receivi

Press the PROGRAM button to end the operation. The PROGRAM indicator goes out.Toll Saver;When you call the unit from a remote location, the number of

Selecting the number of rings to answer in the FAX modeWhen in the FAX mode, the unit will automatically answer on the first ring when receiving a cal

Table of ContentsIntroduction... viiiChapter 1

Selecting the caller’s recording timeYou can choose from two lengths of recording times for incoming messages.VOX: The unit records an incoming messag

Setting the remote code (REMOTE ANS ID) for remote operationThe REMOTE ANS ID is used to access your answering device from a remote location with a to

HELP Function —If you have lost your procedures—The HELP button is used to print information about how to send documents, how to set up your unit and

Chapter 2Basic InstructionsTable of ContentsFacsimile and CopierAnswering DeviceBefore Transmitting Documents2-2 Operating as an Answering Device 2-10

Before Transmitting DocumentsAcceptable documentsThe unit can transmit documents that meet the following conditions.—Documents width should be from 12

Resolution and contrastYou can set the following functions depending on the quality of an original. Set the functions before transmission or copying.

Transmitting DocumentsManual transmission13[ 1 ] [*BC 2] [oEF 3]^ 4 j ^ JKL 5 I ^ MHQ ^ j[pia 7] [tuv S] [wky 9] [ -X-] [opbbQ] [ tf]Insert th

You can also access the other party’s facsimile without using the handset or the MONITOR button.This feature enables you to transmit a document with l

Receiving Documents and/or Voice CallsManual receptionWhen in the TEL mode or during a telephone conversation, you can receive fax documents as follow

Automatic receptionSet the RECEIVE MODE to any of the following modes:—ANS/FAX mode —TEL/FAX mode —FAX modeWhen receiving a fax call, the unit will

Documents you cannot send ... 2-2Resolution and contrast...

Receiving in the TEL/FAX mode1RECEIVE MODEI ANS/FAX I TEL/FAX I FAX I TELMake sure that the unit is in the TEL7FAX mode.A call comes in.—When receivin

Making a CopyThe unit can make a copy. Any transmissible documents can be copied.Before sending a document, you can see how it will look to the receiv

Operating as an Answering DeviceThe unit also works as an automatic telephone answering and recording system.0 CALLS indicator:The indicator flashes

Setup of voice message and document reception1RECEIVE MODEI ANS/FAX I TEL/FAX I FAX I TELPress the RECEIVE MODE button until the ANS/FAX indicator tig

Listening to all the recorded messagesAll the recorded messages will be played back from the beginning of the tape.Press the ALL MESSAGES button.The u

Monitoring incoming callsWhile an incoming message is being recorded, you can monitor the caller’s voice through the built-in speaker and answer it if

Recording a telephone conversation (2-way recording)While speaking with someone on the telephone, you can record your conversation.1During your conver

Making and Answering Voice CallsMaking voice callsUsing the handset1. Lift the handset.2. Dial the phone number.Using on-hook dialing2[ 1 ] [ 2 ]

Redialing the last dialed numberIf the line is busy or you wish to redial the last dialed number, you can redial by pressing the REDIAL button.Press t

Chapter 3Intermediate InstructionsTable of contentsStoring Phone Numbers for Automatic DialingListing the directory card Storing phone numbers for one

Chapter 4 Advanced InstructionsFacsimile and CopierPolling ...

Storing Phone Numbers for Automatic DialingThe unit’s memory allows you to use both one touch dialing {up to 12 phone numbers) and speed dialing (up t

Storing phone numbers for one touch dialingThis unit is equipped with 12 direct call station keys including SECRET and HYPHEN keys, each of which can

Storing phone numbers for speed dialingThe unit is equipped with 10 stations (0 through 9), each of which can store a phone number. Each phone number

Storing secret phone numbersThis function is useful for keeping a whole phone number or a portion of a phone number secret. When you print out a list

Erasing a stored phone numberIf you wish to erase a stored phone number, proceed as follows.Press the PROGRAM button.12raOAUTOOOR[cm 4] [j«i- 5] [m»0

Transmitting Documents Using Automatic DialerYou can transmit documents automatically using one touch dialing and speed dialing. Before using these fe

Making Voice Calls Using Automatic DialerThe unit’s memory allows you to use both one touch dialing (up to 12 phone numbers) and speed dialing (up to

Chapter 4Advanced InstructionsTable of contentsFacsimile and CopierRecording a marker message 4-17Resetting the tape for future messages4-18Polling4-2

PollingPolling means that you call another facsimile machine (we call it “polled machine") to retrieve a document. The other party must be prepar

Polling another unit using automatic dialerMake sure that the desired telephone numbers have been stored into memory (see pages 3-3 through 3-5).1Pres

other Features... 4-27Setting Day/Night Mode...

Setting the polling passwordIf the document to be retrieved is of a confidential nature and the password is set on the other machine to prevent unauth

Network CommunicationThe main passcode network communication feature eliminates fax transmission to unauthorized parties, and helps to prevent recepti

Using a passcodeBefore communication begins, check that your passcode and the other station’s passcode are identical. When you want to transmit a doc

Programming the main passcodeTo activate this feature, the identical main passcode must be preprogrammed both on your unit and the other Panasonic com

Turning the TX passcode check onPress the PROGRAM button. The PROGRAM indicator lights.Press #, then press 13.The PROGRAM indicator flashes.Press 1 to

Turning the RX passcode check onPress the PROGRAM button. The PROGRAM indicator lights.Press #, then press 14.The PROGRAM indicator flashes.Press 1 to

Remote Fax Receiving Using an Extension PhoneIf you connect an extension to the same line to which your facsimile unit is connected, it is possible to

Programming a remote fax activation codeYour code can be from 2 to 4 digits long. The numbers 0 through 9 and characters # and * may be used. (e.g. 1

Setting the Logo Print PositionYour logo, telephone number, date, time and page number will be printed on the transmitted document from your unit in t

Setting a Customized HeaderA special message that is preprogrammed in your unit can be printed at the top of all pages transmitted.You can choose the

IntroductionMulti-function system using one telephone lineGeneral• Desktop type •Automatic paper cutter• Paper Curl Reduction Technology •Automatic vo

Press the SET button to store your selection into memory.The PROGRAM indicator lights.Press the PROGRAM button to end the operation. The PROGRAM indic

Operating an Answering Device from a Remote PhoneWhile you are out, you can listen to any recorded incoming messages or re-record your greeting messag

Playing back newly recorded messages (Memory playback)It is possible to skip over the recorded messages you have already heard and to play back only n

Back space and skip forwardWhile listening to the recorded messages, you can rewind or advance the tape.To rewind, press 1.To advance, press 2.NOTE:Th

Resetting the tape for future messagesAfter listening to the recorded messages, you can reset the tape to record future messages from the beginning of

Room monitorYou can monitor the sound in the room where the unit is installed for about 30 seconds.1Call your unit, then dial your REMOTE ANS ID while

Re-recording a greeting messageYou can change the content of your greeting message from a remote telephone.1Call your unit, then dial your REMOTE ANS

Call with Privacy RingThis feature eliminates interruptions caused by unwanted calls. Only callers with a passcode can activate a distinctive tone dur

Programming the PRIVACY RING IDYou can choose any number of 3 digits except numbers including “0". You should also use a number that is different

Setting the Message AlertWhen this feature is on, the unit will let you know with an alert if a caller’s message has been recorded or not.When a new m

Chapter 1Installation and Initial PreparationTable of contentsLocation of ControlsFront view Rear view Side viewButtons and IndicatorsInstalling Your

Voice ContactInitiating voice contactWhile transmitting or receiving a document, you may wish to speak to the other party. If the other party’s unit i

TONE, FLASH and PAUSE Button UsageTONE button (Temporary tone dialing)This function is only used when your line has a rotary pulse dial service. Press

PAUSE buttonThe PAUSE button is used in a dial sequence to access an outside line. Pressing the PAUSE button creates a dialing delay.Using the PAUSE b

Other FeaturesSetting Day/Night ModeYou may wish to use the unit as a telephone and facsimile during the business hours and switch to the answering de

7[ 1 ] |*ac 2] [mf 3][cw 41 [-WL 5] [ww 6) [ PflS 7 ] [tuv S] 9]QSCDPress the SET button.The result of your setting is printed out automatically for

Setting the Silent Fax Recognition RingWhen a voice call is received in the TEL7FAX mode, the unit will ring three times before it switches automatica

Resetting the setup featuresUse this operation to return the advanced features of #10 through #23 (see page 1-25) to their initial default settings.Pr

Chapter 5Printing Reports and ListsTable of contentsActivity Report (JOURNAL Report) 5-2Setting the JOURNAL AUTO PRINT 5-3Printing a JOURNAL report

Activity Report (JOURNAL Report)You can obtain a record of the last 20 transactions (transmissions and receptions) automatically or manually.When the

Setting the JOURNAL AUTO PRINTHELPFUL HINT:When you lose your procedures white programming, press the HELP button. You will be able to print informati