Panasonic DP-3010 User Manual

DP-2310/3010/3510/3520/4510/4520/6010/6020Getting to KnowYour MachineBefore StartingFacsimileFeaturesInternet FaxFeaturesPrinting Journalsand Lists A

Safety Information10CAUTION!denotes hazards that could result in minor injury or damage to the machine.• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY

Edit File Mode100Printing or Viewing a File ListSample File ListExplanation of Contents*************** -FILE LIST- *********************** DATE MMM-dd

Edit File Mode101FacsimileFeaturesTo change the start time and/or stations in a communication file, follow the steps below.Make sure that the FAX/EMAI

Edit File Mode102Changing the Start Time or the Station of a File5To delete the station(s), press or key until the station you want to delete appe

Edit File Mode103FacsimileFeaturesTo delete the file in memory, follow the steps below.Make sure that the FAX/EMAIL lamp is ON. If not, press to se

Edit File Mode104To print the contents of the communication file, follow the steps bellow.Make sure that the FAX/EMAIL lamp is ON. If not, press to

Edit File Mode105FacsimileFeaturesTo add documents into the file, follow the steps bellow.Make sure that the FAX/EMAIL lamp is ON. If not, press to

Edit File Mode106If a memory communication has been unsuccessful due to a busy line or no answer, the document youstored is automatically erased from

107Internet FaxFeaturesInternet Fax FeaturesPre Installation InformationBefore setting up your Panasonic machine on your network, please read this ent

Pre Installation Information108To install your machine as SMTP mail server, the following network parameters need to be programmed onyour network and

Pre Installation Information109Internet FaxFeaturesTo install your machine as POP3 Client, the following network parameters need to be programmed on y

Safety Information11Getting to KnowYour MachineCAUTION!denotes hazards that could result in minor injury or damage to the machine.Do not install the m

Pre Installation Information110For the total system to work properly via LAN, certain information and additional parameters must be set.Please contact

Pre Installation Information111Internet FaxFeaturesExplanation of ContentsMAC Address :MAC Address from the 2nd page of the General Settings List prin

112Internet Communication FeaturesYour machine allows you to transmit documents over the Internet to another Internet Fax or a PC. Thedocument is fir

Internet Communication Features113Internet FaxFeaturesSimple Mail Transfer Protocol (SMTP) is used to transfer mail reliably and efficiently. An impor

Internet Communication Features114Your machine allows you to receive and print a PC transmitted email automatically or manually, dependingon its setup

Internet Communication Features115Internet FaxFeaturesUsing the Inbound Routing feature, your machine can route documents received from a G3 fax machi

Internet Communication Features116Your machine is capable of transferring all received Internet email or regular G3 fax documents to a pre-programmed

Internet Communication Features117Internet FaxFeaturesFor convenience, your Internet Fax has an LDAP client feature to enable the search for recipient

118Important InformationYour machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP).The differences from a s

Important Information119Internet FaxFeaturesSending a Document to a PC via LANWhen transmitting a document to an email address, the following instruct

Safety Information12[For DP-3510/3520/4510/4520/6010/6020]Connecting the CablesACTIVITY LampBlinks when there is data trafficon the LAN.LINK LampIllum

120User ParametersSee Operating Instructions (For Facsimile) if you wish to set the basic settings (User Parameters).Before starting, you will need a

User Parameters121Setting the User (Internet) ParametersInternet FaxFeaturesNOTE1. To scroll the display to desired User Parameter in Step 5, press

122Setting the Internet ParametersDepending on how your machine will be configured to communicate on the LAN, the appropriateparameters listed in the

Setting the Internet Parameters123Setting the User Parameters for the LAN InterfaceInternet FaxFeatures* Contact your Network Administrator for this I

124Sending Documents via LANMake sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.Manual Email Addressing

Sending Documents via LAN125Manual Email AddressingInternet FaxFeaturesNOTE1. If your machine sounds an alarm (pi-pi-pi) when pressing the KEYBOARD Bu

Sending Documents via LAN126Address Book Addressing allows you to send email(s) by entering the full email address with a single key.To use this metho

Sending Documents via LAN127Address Book Email AddressingInternet FaxFeaturesNOTE1. The “QUICK MEMORY TRANSMISSION” is disable if multipe stations are

Sending Documents via LAN128You can store the document(s) into memory and then send to multiple stations (up to 270 addresses) viaLAN.Make sure that t

Sending Documents via LAN129Internet FaxFeaturesWhen transmitting via LAN, the transmitter is incapable of identifying the receiver's recording p

Safety Information13Connecting the CablesGetting to KnowYour Machine[For DP-2310/3010]LAN Connection Jack(10Base-T/100Base-TX)LAN Cable(10Base-T/100Ba

Sending Documents via LAN130Internet Fax Ledger Size Document TransmissionTo send with reduction, follow the steps below.Repeat steps 1 to 5, except i

Sending Documents via LAN131Internet FaxFeaturesDP-3520/4520/6020 can change the File Type and File Name, while the DP-2310/3010 can change only theFi

Sending Documents via LAN132Change the File Format and File NameNOTE1. PDF file is only available if sending the document(s) to a PC.4bSelect File Nam

Sending Documents via LAN133Internet FaxFeaturesWhen using the Internet communication mode, a failure report will print automatically for each transac

Sending Documents via LAN134Using a Mailing List stored in the mail server simplifies the process of entering multiple locations and allowsyou to send

135Internet FaxFeaturesReceiving Documents via LANYour machine offers you a choice to receive Fax documents unattended (by default) or manually overre

Receiving Documents via LAN136General DescriptionFigure 2: Internet Fax Received on a PC• For your reference, the above example is from Windows Messag

Receiving Documents via LAN137Internet FaxFeaturesYour machine offers a choice to receive and print Internet email messages via LAN unattended or manu

Receiving Documents via LAN138Receiving Email from a POP Server4Press or to scroll the display to the desired Fax Parameter.(See page 190)Ex:orP

Receiving Documents via LAN139Receiving Email from a POP ServerInternet FaxFeaturesNOTE1. When an unsupported file attachment is received, an error me

14Control PanelUsed to select theoriginal size manually.Lights when receiving print data.Touch Panel DisplayPRINT DATA LED (Green)Lights when trouble

Receiving Documents via LAN140Receiving Email from a POP ServerUnattended Reception from the POP ServerWhen the Fax Parameter No. 146 (POP TIMER) is s

141Internet FaxFeaturesProgram KeysThis function allows others to share your machine to retrieve their emails from the POP server bypreprogramming the

Program Keys142Setting the POP Email Retrieval KeyNOTE1. If security is a concern and to prevent unauthorized personnel from retrieving your email fro

Program Keys143Internet FaxFeaturesTo retrieve your Email from the POP Server by using the Program Key, follow the procedure below.Make sure that the

Program Keys144Using the POP Email Retrieval KeyNOTE1. The number of emails that can be retrieved during a single operation is 20. Even if POP server

145Internet FaxFeaturesSender SelectionThis operation allows the user to select one of the 25 preset User Names and Email Addresses before atransmissi

Sender Selection146Setting the Sender Selection4Press or to scroll the display to the desired Fax Parameter.(See page 190)orPress and enter th

Sender Selection147Setting the Sender SelectionInternet FaxFeaturesNOTE1. Use to copy the default User Name that was programmed in the User Paramete

Sender Selection148Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.NOTE1. The Sender Selection func

Sender Selection149Internet FaxFeaturesThe Sender Selection List can be printed out following the Fax Parameter List.To enable the printing of the Sen

Control Panel15Getting to KnowYour MachineUsed to switch themachine into energysaving mode.For more details, seeEnergy Saver pageof the OperatingInstr

Sender Selection150Printing the Sender Selection ListSample Sender Selection List (Prints following the Fax Parameter List)Explanation of Contents****

151Internet FaxFeaturesInbound RoutingYour machine can route documents received from a G3 fax machine to email address(s) or to Internet Faxmachine(s)

Inbound Routing152If the Inbound Routing parameters are set, an ITU-T sub-address and/or originator's Numeric ID (TSI frameinformation) can be pr

Inbound Routing153Entering Address Book Dialing Numbers for Inbound RoutingInternet FaxFeatures3Enter a telephone number (up to 36 digits) or an email

Inbound Routing154Entering Address Book Dialing Numbers for Inbound RoutingNOTE1. "+" and "SPACE" entries in the "ROUTING: TS

155Internet FaxFeaturesFax ForwardThis feature allows all incoming faxes or emails to be forwarded to the station registered in the AddressBook. Once

Fax Forward156Setting Fax ForwardNOTE1. When the Fax Forward feature is set, the assigned address book station will be restricted fromediting. Please

Fax Forward157Internet FaxFeaturesWhen DP-3520/4520/6020 is installed with the Fax Communication Board (DA-FG600) and theInternet Fax Kit (DA-NF600) o

158Ifax Return ReceiptYour machine automatically sends an Ifax Return Receipt to the sender confirming email reception fromanother Panasonic Internet

Ifax Return Receipt159General DescriptionInternet FaxFeaturesNOTE1. Your machine sends the Ifax Return Receipt only when receiving from another Panaso

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160Relayed TransmissionThe Internet Relayed Transmission feature can save you time and transmission costs if you need to sendthe same documents to mul

Relayed Transmission161Internet FaxFeaturesThis Feature saves you time and long distance phone line costs when sending an Internet Fax directly fromyo

Relayed Transmission162Relay NetworkTable 2, 3 and 4 are sample settings for the Sample Network shown in Figure 1.NOTE1. The Relay XMT Password must b

Relayed Transmission163Internet FaxFeaturesTo set up your machine as a Relay Station, the following parameters must be set properly.1. Relay XMT (Fax

Relayed Transmission164Programming the End Receiving Station into your Auto DialerIf the Fax Parameter No. 140 (LAN RELAY XMT REQUEST) is set to "

Relayed Transmission165Setting Up Your Machine for Relayed TransmissionInternet FaxFeatures5then enter the station name by using the QWERTY keyboard.(

Relayed Transmission166Setting Up Your Machine for Relayed Transmission9Enter the Address Book station of the Relay Station that you want to assign to

Relayed Transmission167Internet FaxFeaturesOnce you have recorded all the necessary parameters in your machine, you can send a document to one ormulti

Relayed Transmission168Sending Documents via Internet RelayNOTE1. If the Relay Station requires a special access number to get an outside line, enter

Relayed Transmission169Sending Documents via Internet RelayInternet FaxFeaturesTo a Location That Does Not Have a Pre-programmed Relay StationMake sur

17Before StartingBefore StartingLoading DocumentsNOTE1. When an oversized original is sent to another machine, sometimes, it is reduced in accordancew

Relayed Transmission170Sending Documents via Internet RelayNOTE1. If the Relay Station requires a special access number to get an outside line, enter

Relayed Transmission171Internet FaxFeaturesUsing your email application, you can send any document(s) from your PC as a TIFF-F attachment to one ormul

Relayed Transmission172Sending Document(s) from a PC to a G3 Fax MachineA TIFF Converter software is used on your PC to convert document(s) into a &qu

Relayed Transmission173Internet FaxFeaturesWhen you use Relayed Transmission, relay station will send the following two reports to help you check andk

Relayed Transmission174Printouts and ReportsSample Relayed Transmission Notification Email to a ManagerExplanation of Contents(1) Email address of the

175Setting YourMachineSetting Your MachineSetting the Dialing Method (Tone or Pulse)Your machine can operate with either of two dialing methods (Tone

176Adjusting the VolumeYou can adjust the monitor volume on your machine. The built-in speaker enables you to hear the dial tone,dialing signals, and

177Setting YourMachineUser ParametersYour facsimile machine has several basic settings (User Parameters) to help you keep records of thedocuments you

User Parameters178Setting the User Parameter56Enter your LOGO (max. 25 characters and digits) by using the QWERTYKeyboard.Ex: If you make a mistake,

User Parameters179Setting the User ParameterSetting YourMachineNOTE1. The current Date & Time must be set because it is required by the Telephone

18Basic Transmission SettingsYou can temporarily change the transmission settings either before or after you place the document on theADF. These setti

180Address BookThe Address Book contains Speed dialing numbers. To use this dialing method, you must first store thetelephone numbers or Email address

Address Book181Adding Address Book Dialing NumbersSetting YourMachine4Enter a telephone number (up to 36 digits) or an email address (up to 60characte

Address Book182Adding Address Book Dialing Numbers6then enter the key name (up to 15 characters).(By default, the key name is the first 15 characters

Address Book183Setting YourMachineIf you have to change or erase any of the Speed dialing numbers, follow the steps below.To change the settings of a

Address Book184Editing the Address Book5 then enter a new telephone number. (See note 1)(up to 36 digits including pauses and spaces) Ex:6 then enter

Address Book185Editing the Address BookSetting YourMachineNOTE1. If you make a mistake, use or to move the cursor beyond the incorrect number, pre

Address Book186Editing the Address BookTo erase an entry from the Address Book1 2 34Enter the station you wish to erase.Ex:Function ModeSelect A Funct

Address Book187Editing the Address BookSetting YourMachineNOTE1. If the Address Book Station has been used for a communication reservation, the settin

188Customizing Your MachineYour facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in theParameter Table, are pres

Customizing Your Machine189Setting the Fax ParametersSetting YourMachineNOTE1. To scroll the Fax Parameters in Step 4, press or .2. To print out a

Basic Transmission Settings19Before StartingYour machine is preset to Standard resolution, which is suitable for most documents.Use Fine or Super Fine

Customizing Your Machine190Fax Parameter Table* = Factory default settingNo. Parameter Setting Comments001 Contrast 1 (Lightest) Setting the home posi

Customizing Your Machine191Fax Parameter TableSetting YourMachine017 Receive Mode Manual Setting the reception mode to automatic or manual.*Auto022 Su

Customizing Your Machine192Fax Parameter Table044 Password-Receive *Off Setting a 4-digit RCV-Password and selecting whether the machineperforms and c

Customizing Your Machine193Fax Parameter TableSetting YourMachine118 FAX Function Detect(Only for DP2310/3010/3520/4520/6020)Invalid Setting the numbe

Customizing Your Machine194Fax Parameter Table151 Email Header Format All Selecting the header information to print when an email is received.(Normall

Customizing Your Machine195Fax Parameter TableSetting YourMachineNOTE1. The factory standard and the current settings are also shown on the Fax Parame

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197Printing Journalsand ListsPrinting Journals and ListsJournals and ListsTo help you maintain records of the documents you sent and received, as well

Journals and Lists198Transaction JournalNOTE1. If you wish to disable the automatic printing of the Transaction Journal, change the setting ofFax Para

Journals and Lists199Transaction JournalPrinting Journalsand ListsSample Transaction JournalNOTE1. Email transmisssion sent to multiple locations is r

IMPORTANT INFORMATIONModel No.: Serial:

Basic Transmission Settings20The Original setting is useful when sending photographs or illustrations with gray tones. Your machine ispreset to "

Journals and Lists200Transaction JournalExplanation of Contents(1) Printout date(2) Printout time(3) Journal number(4) Communication result "OK&q

Journals and Lists201Printing Journalsand ListsThe Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling wassucces

Journals and Lists202Communication Journal (COMM. JOURNAL)Explanation of Contents(1) Indication of communication mode(2) Start time of communication(3

Journals and Lists203Printing Journalsand ListsTo print a Address Book List of the telephone numbers and email addresses you have stored.Make sure tha

Journals and Lists204Address Book ListSample Address Book ListExplanation of Contents************* -ADRESS BOOK LIST- ***************** DATE MMM-dd-yy

Journals and Lists205Printing Journalsand ListsTo print a Program List of the Dialing Patterns that you have previously entered into the Program Keys.

Journals and Lists206To Print a Fax Parameter List:Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

207Problem SolvingProblem SolvingTroubleshootingIf You Have Any of These ProblemsMode Symptom Possible Cause / Action PageDuring TransmissionDocument

Troubleshooting208CommunicationNo dial tone 1. Check the connection of the telephone line.2. Check the telephone line.215No auto answer 1. Check the c

Troubleshooting209Problem SolvingWhen something unusual occurs, the display may show one of the Information Codes listed below. Thesewill help you t

21Before StartingSending Documents1aPlace original(s) face up on the ADF.or1bPlace a book or an original face down on the Platen Glass.Press to sele

Troubleshooting210Information Codes456 • Unit received a confidential document or was requested to be polled of a confidential document under any of f

Troubleshooting211Information CodesProblem SolvingNOTE1. After identifying the problem and verifying the recommended action, if the information Codesk

Troubleshooting212The Verification Stamp contains ink. When the stamp mark appears faded or hard to see, the stamp shouldbe replaced or refilled with

Troubleshooting213Verification StampProblem SolvingNOTE1. Please contact your local Authorized Panasonic Dealer to purchase a new stamp. 2. Stamp ink

Troubleshooting214Verification Stamp[For DP-2310/3010]To remove the StampNOTE1. Please contact your local Authorized Panasonic Dealer to purchase a ne

Troubleshooting215Problem SolvingIf you do not hear a dial tone when the key is pressed or the incoming call does not ring onyour machine (No automa

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217 AppendixAppendixSpecifications[ For G3 Facsimile ]Compatibility ITU-T Group 3Coding Scheme JBIG, MH, MR, MMR (Conforms to ITU-T Recommendations)M

Specifications218[ For Internet Fax (Email) ]Standard Compliance 10Base-T Ethernet (IEEE 802.3), 100Base-TX Fast Ethernet (IEEE802.3u)Connector Interf

219 AppendixFCC Notice for User in USAThis equipment has been tested and found to comply with the limits for a Class A digital device, pursuant topar

Sending Documents22NOTE1. To utilize the above functions, your machine needs to be setup properly on your network.Please contact your network administ

FCC Notice for User in USA220Your telephone company may make changes in it's facilities, equipment, operations or procedures thatcould affect the

221 AppendixNotice to User in CanadaBefore installing this equipment, users should ensure that it is permissible to be connected to the facilities of

Notice to User in Canada222Avant d'installer ce matériel, l'utilisateur doit s'assurer qu'il est permis de le raccorder aux instal

223 AppendixGlossary10Base-T/100Base-TX An Ethernet standard for cable. The 10/100 refers to its 10/100 Mbps bandwidth, the base to single channel b

Glossary224DDD (Direct Distance Dialing)A telephone service that allows unassisted dialing, no operator assistance is required.DDS (Document Distribut

Glossary225 AppendixEthernet A very common method of networking computers and equipment in a LAN. Ethernet can handle up to 100 Mbps and can be used

Glossary226Individual Transmission JournalA report that is printed by the transmitting unit stating information regarding the last documenttransaction

Glossary227 AppendixMAPI Acronym for Message Application Programming Interface.A standard Windows interface for messaging that enables different mail

Glossary228Power Saver Mode To reduce the power consumption of the machine in standby, select the time period to turnOFF the high temperature fuser un

Glossary229 AppendixSleep Mode The lowest power state that the machine enters after the specified time without actuallyturning off. SMTP (Simple Mail

Sending Documents23Before StartingWhen a book or an original is placed on the Platen Glass, the message "ANOTHER ORIGINAL?" is shownon the L

230ITU-T Image No. 1All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).

Index231Numerics2-Sided Transmission (Receiving) ... 27AActivating the Department Code Feature... 94Adding Telephone Numbe

Index232RReceive To Memory...83Received Time Print...190Receiving Do

Panasonic Digital Document CompanyUnit of Matsushita Electric Corporation of America Two Panasonic WaySecaucus, New Jersey 07094http://panasonic.co.jp

Sending Documents24Searching and Editing the Address Book EMAIL HEADER Select the input item and press OK. Confirm the destinations. Enter the subje

25FacsimileFeatures Facsimile FeaturesSending DocumentsYou can choose either Memory or Direct Transmission.Use Memory Transmission if:• You want to se

Sending Documents26Memory Transmission2. If memory overflow occurs while storing the document(s), the page will be ejected. Themachine will show "

Sending Documents27FacsimileFeaturesLetter or A4 Original(s) are placed in a Portrait ( ) direction, the document(s) will be rotated by 90º andthen tr

Sending Documents28On-Hook DialingFor On-Hook Dialing, follow the steps below.NOTE1. If you need a special access number to get an outside line, dial

Sending Documents29FacsimileFeaturesDirect Transmission Reservation (Priority Transmission Reservation)If you are in a rush to send an urgent document

3Useful Office Functions1. Facsimile• Plain Paper High-speed Super G3 compatible Fax with JBIG compression when optional Fax Communication Board (DA-F

Sending Documents30Transmission ReservationTo cancel the direct transmission reservation1Make sure the document is on the ADF.23 and then remove the d

Sending Documents31FacsimileFeaturesAutomatic RedialingManual RedialingYou can also redial the last dialed number manually by pressing key.NOTE1. Wh

32Receiving DocumentsYour machine is provided with both automatic and manual reception modes. The selection of eitherreception mode is made with Fax

Receiving Documents33Manual ReceptionFacsimileFeaturesNOTE1. Your machine requires an external telephone connected to the TEL jack on the left side of

Receiving Documents34This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documentssent to you by the other

Receiving Documents35FacsimileFeaturesIf the received document is extremely long (over 39% longer than the recording paper), the document will bedivid

Receiving Documents36If the recording paper runs out, jams or if the toner runs out during reception, the machine automaticallystarts receiving docume

37FacsimileFeaturesMode SettingYou can temporarily change the Basic Menu, Polling/Advanced Communication, Select Mode, Edit FileMode and Print Out. H

Mode Setting38Setting the Mode SettingBASIC MENUSelects SEND MODE (MEMORY, DIRECT) (See page 29)2-SIDED ORIGINAL (See page 20)X-STAMP (See page 20)COM

Mode Setting39Setting the Mode SettingFacsimileFeaturesPOLLING/ADV. COMM. Setting the Polling. (See page 48) Setting the Polled. (See page 46) Setting

4Table of ContentsSafety Information... 9 Conn

Mode Setting40Setting the Mode SettingEDIT FILE MODESetting the File List. (See page 99)Changing the Time/Station. (See page 101)Deleting the File. (S

41FacsimileFeaturesBatch TransmissionTo reduce transmission time and cost, this feature allows your machine to accumulate different documentsfor the s

42Timer Controlled CommunicationsYou can send document(s) to one or multiple stations at any preset time within the next 24 hours. Up to 50built-in ti

Timer Controlled Communications43Deferred TransmissionFacsimileFeaturesNOTE1. If you enter a wrong time in Step 4, press then re-enter the correct t

Timer Controlled Communications44Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.Deferred Polling1

Timer Controlled Communications45Deferred PollingFacsimileFeaturesNOTE1. If you enter a wrong number in Step 3, press , then re-enter the right numbe

46PollingPolling means calling other station(s) to retrieve document(s). The other station must know in advance thatyou will call and must have docume

Polling47Preparing to be PolledFacsimileFeaturesNOTE1. You can still send or receive documents even when set to be polled.2. Only 1 polled file can be

Polling48The following procedure lets you poll document(s) from one or multiple stations. Be sure to set the pollingpassword before polling. (See pag

Polling49Poll Documents from Another StationFacsimileFeaturesNOTE1. If a password is not set in the polled station, you may poll the other station eve

Table of Contents5Program Keys ... 50 G

50Program KeysYour fax machine has special Program Keys. These keys are useful if you frequently need to send or pollthe same group of stations. You c

Program Keys51Setting for Group DialingFacsimileFeatures4Enter the Group Name (up to 15 characters) and press . Ex: PROG. A and press 5Enter a Key

Program Keys52Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.Setting for Program Dial1 2 34Enter t

Program Keys53Setting for Program DialFacsimileFeatures5Enter the Program Key Name (up to 15 characters) and press .6Program each Function.• Deferred

Program Keys54If you have to change or erase any of the Group Dialing, follow the steps below.To change the setting of Group DialingMake sure that the

Program Keys55Editing for Group DialingFacsimileFeaturesNOTE1. If you make a mistake, use or to move the cursor beyond the incorrect character, pr

Program Keys56To erase the settings in a Program KeyNOTE1. The Program Key cannot be changed or erased until the communication has finished. Tochange

57FacsimileFeaturesConfidential MailboxYour machine is equipped with two Confidential Communication features which ensure that the Confidentialinforma

Confidential Mailbox58Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.Sending a Confidential Docume

Confidential Mailbox59Sending a Confidential Document to a Remote Station's MailboxFacsimileFeatures5Dial by any one of the following methods:• M

Table of Contents6Edit File Mode ... 99

Confidential Mailbox60After you have been informed that someone has transmitted a confidential document to a remote station'smailbox, you can pol

Confidential Mailbox61FacsimileFeaturesNo special setting is required, your machine comes with this feature ready to use. Your machine receives aconf

Confidential Mailbox62Use the following procedure to store a document in a confidential mailbox in your machine. Once theconfidential document is sto

Confidential Mailbox63FacsimileFeaturesAfter you have been notified that someone has transmitted a confidential document to your machine'smailbox

Confidential Mailbox64If your memory becomes full, or you just want to clean out your confidential documents, you may delete oneor more confidential f

Confidential Mailbox65Deleting a Confidential Document Stored in Your Machine's MailboxFacsimileFeaturesTo delete all confidential files in memor

66Sub-AddressingThe Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to thedesired recipient(s) when used in

Sub-Addressing67FacsimileFeaturesSetting the Sub-Address into a Address Book Number1 2 3Enter the telephone number, press then enter the Sub-address

Sub-Addressing68Setting the Sub-Address into a Address Book NumberNOTE1. separates the Sub-address from the Telephone number and is indicated by an&q

Sub-Addressing69FacsimileFeaturesUsing the Address Book Dialing NumbersThe operation is the same as for normal dialingMake sure that the FAX/EMAIL lam

Table of Contents7Inbound Routing... 151 Se

Sub-Addressing70Use to separate the Telephone number and the Sub-address.Make sure that the FAX/EMAIL lamp is ON. If not, press to select the &qu

Sub-Addressing71FacsimileFeaturesMake sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.Using Sub-Address

Sub-Addressing72Using Sub-Address Temporarily5Enter the Password (max 20 digits) and then press .Ex: and press 6Dial by any one of the following met

73FacsimileFeaturesFax Cover SheetA Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient'sname, o

Fax Cover Sheet74Using the Fax Cover SheetNOTE1. To change the preset Fax Cover Sheet Setting, change the setting of Fax Parameter No. 56,see page 192

Fax Cover Sheet75Using the Fax Cover SheetFacsimileFeaturesFax Cover Sheet SampleExplanation of Contents***** FACSIMILE COVER SHEET *****(1)MMM-dd-yyy

76Password CommunicationsPassword Communications, including Password Transmission and Password Reception will prevent yourmachine from sending a fax t

Password Communications77FacsimileFeaturesTo set transmission password and parameter,Setting Password Transmission1 2 3Input identification code and

Password Communications78Setting Password TransmissionNOTE1. You can change the setting temporarily by using for each transmission. See page 81 fo

Password Communications79FacsimileFeaturesTo set receiving password and parameter,Setting Password Reception1 2 3Input identification code and press

Table of Contents8Troubleshooting ... 207 I

Password Communications80Setting Password ReceptionNOTE1. Once you set the parameter, you cannot select the parameter, “OFF” or “ON”, for eachreceptio

Password Communications81FacsimileFeaturesTo use Password Transmission, you can select PASSWORD-XMT “OFF” or “ON” for each Transmission byfollowing th

Password Communications82Using Password TransmissionUsing Password ReceptionThere is no additional operation required once you set the parameter by fo

83FacsimileFeaturesReceive To MemoryThis feature is used to secure all received documents by storing them into memory. To print thedocument(s) receiv

Receive To Memory84Setting the RCV To Memory Password6

Receive To Memory85FacsimileFeaturesMake sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.NOTE1. When the

Receive To Memory86After receiving documents with the Receive To Memory feature, the following message will appear on thedisplay.To print the document

Receive To Memory87Printing DocumentsFacsimileFeaturesNOTE1. If the password has not been set, your machine will not prompt you to enter the password.

88PIN Code AccessIf your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine canbe set to prompt the user to

PIN Code Access89Selecting the Access Method (Prefix or Suffix)FacsimileFeatures5 for suffix code.or for prefix code.6 SuffixPrefixNoneFax ParametersS

9Getting to KnowYour MachineGetting to Know Your MachineSafety InformationWARNING!denotes a potential hazard that could result in serious injury or de

PIN Code Access90Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.Dialing with a PIN Code1aPlace ori

PIN Code Access91Dialing with a PIN CodeFacsimileFeaturesNOTE1. The PIN code is shown as " * " on the display when dialing the number.2. Thi

92Selective ReceptionYour machine has a special feature, Selective Reception, which can prevent the receiving of unnecessarydocuments (i.e. junk fax,

Selective Reception93Setting the Selective ReceptionFacsimileFeaturesNOTE1. When the Selective Reception is set, your machine can receive only from th

94Department CodeThis operation requires the user to input a preset Department Code (8-digit maximum) before transmission.The Department Name of the s

Department Code95Activating the Department Code FeatureFacsimileFeatures4Press , and use or to scroll the display to the desired Fax Parameter.or

Department Code96Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.Sending Document with Department C

Department Code97FacsimileFeaturesWhen the Department Code is set, the Transaction Journal will be sorted by the Department Code numberwhen it is prin

Department Code98Printing a Department Code JournalSample Department Code Journal / Originated CallsSample Department Code Journal / Received CallsExp

99FacsimileFeaturesEdit File ModeYour machine has a document image memory which enables you to reserve memory transmission, memorydeferred transmissio