Panasonic KXF150 User Manual

PanasonicTelephone Answering System with FacsimileModel No. KX-F150The unit In this picture is a black model.Please read these Operating Instructions

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Resetting the setup featuresUse this operation to return the advanced features of #10 through #23 (see page 1-18) to their initial de

Chapter 5Printing Reports and ListsTable of contentsActivity Report (JOURNAL Report) 5-2Setting the JOURNAL AUTO PRINT 5-3Printing a JOURNAL report

Activity Report (JOURNAL Report)You can obtain a record of the last 20 transactions (transmissions and receptions) automatically or manually.When the

Setting the JOURNAL AUTO PRINTPress the PROGRAM button. The display shows “P-13Gl EE ED[chi 4] [jUL 5] [HMO 6 ][ PW3 7 j [tuv 8 I [ 9 ]I [ g|Pres

Printing a JOURNAL report manuallyYou can print a report of the current JOURNAL upon request. This will not clear the report which will continue until

List of Stored Phone Numbers (TELEPHONE NUMBER LIST)You can print a list of the numbers programmed for one touch dialing and speed dialing. Use this f

Printing a TELEPHONE NUMBER LISTPress the PROGRAM button. The display shows “P-Press #, then press 27.The display shows “P-F27”.Press the START button

Basic Feature ListSample of Basic Feature List< BASIC FEATURE LIST >>►:: A* «01 SET DATE = Jan. 01 1992 12:05Rn :+;^ «02 YOUR LOGO CI.E

Advanced Feature ListSample of Advanced Feature List< ADUANCED FEATURE LIST >fli0LOGO POSITION =OUT[1=0UT2=IN 3=0FFI*«11 JOURNAL AUTO PRINT=AUTO

Chapter 6General InformationTable of contentsTroubleshooting 6-2Error code 6-2General corrective measures 6-3Clearing a document jam 6-6Clearing a

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T roubleshootingError codeIf the unit detects a problem, one of the following error codes will appear on the display.12-00 E -30 —-------Error codeErr

General corrective measuresGENERALPROBLEMCAUSE & REMEDY1 cannot transmit or receive a document or cannot taik.The line cords are connected incorre

RECEIVINGPROBLEMCAUSE & REMEDYUnable to receive documents.The recording paper is not installed. —Install the recording paper.See pages 1-10 and 1-

ANSWERING DEVICE & TELEPHONEPROBLEMCAUSE & REMEDYThe Call Counter in the display shows “—There has been a power failure.—Confirm whether voice

Clearing a document jamIf an original document becomes jammed in the document feeder unit, the ALARM indicator lights and a long beep is heard. Remove

Clearing a recording paper jamWhen the unit does not eject a recording paper during receiving, the recording paper has jammed. Remove the jammed paper

MaintenanceBe sure that the AC plug is disconnected from the outlet before performing any maintenance.Cleaning the microcassette compartmentDirt and r

Cleaning the document feeder unitClean the inside of the document feeder unit by following the steps below;—when the unit does not feed the document p

Printing a test patternYou can check the print quality of your unit by printing the test pattern.If the test pattern has any blurred points or tines o

Display IndicationsDisplay MeaningReferencePageElS^SiSJE31Idle status—The current time and number of incoming messages received are displayed.e.g. The

1-4

Accessory Order InformationReplacement parts and accessories are available through your local authorized parts distributor. For the authorized distrib

IndexATransmitting2-4, 3-7AC Jack1-3You cannot send2-2AC Outlet1-8Document Feeder Tray1-2AC Power Cord1-7Accessories1-7EActivity Report5-2Error Code6-

LOGO POSITION1-18RSetting 4-14REC Button 1-6,1- 14, 1-15, 2-10RECEIVE MODE 1-16, 2-7MANS/FAX mode1-16, 2-7MAIN PASSCODE1-18FAX mode1-16, 2-8Main Passc

Skipping the greeting message for incomingmessage recording mode 4-23SP-PHONE (VOICE STDBY) Buttonand Indicator 1-5, 2-15Specifications6-12Speed diali

6-16

FAX CORRESPONDENCETO:DATE:FROM:OUR TEL. NO.:We would like to take this opportunity to introduce you to our Panasonic telephone answering device with f

6-18

SPEED DIALER LISTCODE NAME CODE NAME00 1401 150216031704180519062007210822092310241125122613276-19

SPEED DIALER LISTCODENAMECODENAME001401150216031704180519062007210822092310241125122613276-20

6-21

O PAPER OUT Indicator;Page 1-11ALARM Indicator:Page 1-13O LCD (Liquid Crystal Display)O PROGRAM Button:Page 1-19SET Button:Page 1-19AUTO DIAL Button:P

start transmission.•When you press any button, press firmly.6-22

Servicenter DirectoryPRODUCT INFORMATION •OPERATION ASSISTANCE • LITERATURE REQUESTS •DEALER LOCATIONSDIAL TOLL FREE: 1-800-HELP-FAXCustomer Service C

PANASONIC ANSWERING SYSTEM WITH FACSIMILELimited WarrantyPanasonic Company, Panasonic Company (West) of America or Panasonic Sales Company (

OSTOP/CLEAR Button;Pages 1-19, 2-5 and 2-6COPY Button:Page 2-90 START Button and Indicator:Pages 1-19 and 2-40 Direct Call Station Keys:Pages 3-2,3-3

Installing Your UnitAccessories1. Carefully remove the unit from the packing carton.2. Examine the unit for signs of shipping damage.3. Check that

Installation connectionsHandset Handset CordConnect to ‘TO HANDSET”Connect to “LINE”Modular Jack for single line (RJ11C)a^C.O. Surge N \ Protector )

Installing the microcassette tapeThe microcassette tape is used to record incoming messages. To install a microcassette tape:1Pull up the cassette com

Installing the recording paperTo install a new roll of recording paper:1Slide the BACK LID OPEN lever forward to open the paper compartment cover.Plac

5Close the paper compartment cover carefully by pressing down on both ends gently.Cut the recording paper.NOTES:• Use only the included roll or specif

Thank you for purchasing the Panasonic Telephone Answering System with Facsimile, Before using the unit, please read these Operating Instructions comp

Setting selectorsDIALING MODE Selector:If your line has,1. Touch tone service, set the selector to TONE.2. Rotary pulse dial service, set the select

Turning the POWER switch onBefore turning the POWER switch on, confirm the following;—All connections are completed.—The cassette tape and the recordi

Recording Your Greeting MessageRecord a greeting message before using your machine as an answering machine and facsimile.The greeting message tells th

Recording a greeting messageRecording time is limited to 16 seconds. Record your greeting message within 12 seconds for optimum performance.14Press t

Selecting the RECEIVE MODEThe unit has four types of receiving modes:ANS/FAX mode —When you want to use as a telephone answering device (TAD) and a fa

Setting Up Your Facsimile UnitSystem setup featuresThe unit has 9 Basic Features, as listed below, and 19 Advanced Features, as listed on page 1-18.Ba

ADVANCED FEATURE LISTThe bold-face indicates factory default settings.CodeFunctions DescriptionsSelectionsPages#10LOGO POSITION Sets the LOGO print po

How to set upTo set up your unit, proceed as follows.1. Press the PROGRAM button.The display shows “P-2. Press #, then enter the code number you wis

Setting date and timeThe internal clock of the unit will print the date and time on the top tine of all fax messages you transmit.When the unit is in

5Example: 3:45PM^OPER 0 jHour[d ef 3][g hi 4]Minute[jKL 5]Enter the current time by using the dial keypad.Example: 3:45 PMPress 03, then press 45.PM o

CAUTION:The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any messag

Setting your logoThe logo is used to identify fax documents sent by your unit. It may consist of alphanumeric letters and symbols.Usually the logo is

Character Code TableInputCodeInputCode Input Code Input Code InputCode(*1)00)10 0 20 A30K40(Space) 01 * 11 1 21 B31 L 41!02 + 12 222 C 32 M 42"03

Programming your facsimile telephone numberYour facsimile telephone number can be programmed into your unit.When you transmit a document, your program

Your fax document identifiersYour programmed logo and telephone number will be printed on the top of each page transmitted from your unit, along with

Individual transmission report settingEach time a document is transmitted, this feature gives you a printed record of the transmission (XMT REPORT).Th

3To change the individual transmission report setting, proceed as follows.Press the PROGRAM button. The display shows “P-[ 1 ] [*»c 2] [def S]E3El3E3[

Selecting the number of rings to answer in the ANS/FAX modeWhen in the ANS/FAX mode, the unit will automatically answer on the first ring when receivi

Press the PROGRAM button to end the operation. The display shows the current time.Toll Saver:When you call the unit from a remote location, the number

Selecting the number of rings to answer in the FAX modeWhen in the FAX mode, the unit will automatically answer on the first ring when receiving a cal

Selecting the caller’s recording timeYou can choose from two lengths of recording times for incoming messages.VOX: The unit records an incoming messa

IntroductionMulti-function system using one telephone lineGeneral• Desktop type• LCD readout• Paper Curl Reduction Technology •Automatic voice/facsimi

Setting the remote code (REMOTE TAD ID) for remote TAD operationThe REMOTE TAD ID is used to access your answering device (TAD) from a remote location

HELP Function —If you have lost your procedures—The HELP button is used to print information about how to send documents, how to set up your unit and

Press the HELP button while programming each feature (#01 through #08, #10 and #11). Example:When you wish to program the SET DATE (#01),1. Pres

Chapter 2ic InstructionsTable of contentsWhen the display shows “E-XX", see page 6-2 for corrective measures.Facsimile and CopierBefore Transmitt

Before Transmitting DocumentsAcceptable documentsThe unit can transmit documents that meet the following conditions.—Documents width should be from 12

Resolution and contrastYou can set the following functions depending on the quality of an original. Set the functions before transmission or copying.

Transmitting DocumentsManual transmission13[ 1 ] [*BC 2] [per 3]^ QHI 4 j ^ JKl- 5 ] ^HWQ 6 j[pw 7] [tw 8] [*»'' 9]Insert the documents FAC

You сап also access the other party's facsimile without using the handset or the SP-PHONE button.This feature enables you to transmit a document

Receiving Documents and/or Voice CallsManual receptionWhen in the TEL mode or during a telephone conversation, you can receive fax documents as follow

Automatic receptionSet the RECEIVE MODE to any of the following modes:—ANS/FAX mode —TEL/FAX mode —FAX modeWhen receiving a fax call, the unit will

Table of ContentsChapter 1 Installation and Initial PreparationLocation of Controls...

Receiving in the TEL/FAX mode1RECEIVE MODEI ANS/FAX I TEUFAX iFAX I TELMake sure that the unit is in the TEL/FAX mode.A call comes in.—When receiving

Making a CopyThe unit can make a copy. Any transmissible documents can be copied.Before sending a document, you can see how it will look to the receiv

Operating as an Answering DeviceThe unit also works as an automatic telephone answering and recording system.0Call counter:The number of recorded inco

Setup of voice message and document reception1RECEIVE MODEI ANS/FAX I TEUFAX I FAX I TELPress the RECEIVE MODE button until the ANS/FAX indicat

Listening to all the recorded messagesAll the recorded messages will be played back from the beginning of the tape.Press the ALL MESSAGES button.The u

Monitoring incoming callsWhile an incoming message is being recorded, you can monitor the caller’s voice through the built-in speaker and answer it if

Recording a telephone conversation (2-way recording)While speaking with someone on the telephone, you can record your conversation.12During your con

Making and Answering Voice CallsMaking voice callsUsing the handset1. Lift the handset.2. Dial the phone number.Using the speaker phone12[ 1 ] [*BC

Redialing the last dialed numberIf the line is busy or you wish to redial the last dialed number, you can redial by pressing the REDIAL button.Press t

Chapter 3Intermediate InstructionsTable of contentsstoring Phone Numbers for Automatic DialingListing the directory card Storing phone numbers for one

Loading documents ... 2-3Transmitting Documents...

Storing Phone Numbers for Automatic DialingThe unit’s mennory allows you to use both one touch dialing {up to 12 phone numbers) and speed dialing (up

Storing phone numbers for one touch dialingThis unit is equipped with 12 direct call station keys including SECRET and HYPHEN keys, each of which can

Storing phone numbers for speed dialingThe unit is equipped with 28 stations (00 through 27), each of which can store a phone number. Each phone numbe

Storing secret phone numbersThis function is useful for keeping a whole phone number or a portion of a phone number secret. When you print out a list

Erasing a stored phone numberIf you wish to erase a stored phone number, proceed as follows.Press the PROGRAM button.12%ORCj] GEDEiDs] [»« 6]E3E3 E3

Transmitting Documents Using Automatic DialerYou can transmit documents automatically using one touch dialing and speed dialing. Before using these fe

Making Voice Calls Using Automatic DialerThe unit’s memory allows you to use both one touch dialing {up to 12 phone numbers) and speed dialing {up to

Chapter 4Advanced InstructionsTable of contentsFacsimile and CopierDelayed TransmissionNetwork CommunicationUsing a passcode Programming the main pass

Delayed TransmissionUsing a built-in clock, this unit can send documents automatically at a specific time. This allows you to take advantage of low-co

810QE3E3I CHI 4j 5 ] ^ MHO 617] [rw s] [*»’> 9]C3 C3Press the SET button to store the program into memory. The display shows “P-F16Enter t

Chapter 4 Advanced InstructionsFacsimile and CopierDelayed Transmission...

PollingPolling means that you call another facsimile machine (we call it “polled machine”) to retrieve a document. The other party must be prepared fo

Polling another unit using automatic dialerMake sure that the desired telephone numbers have been stored into memory. See pages3-2 through 3-6.1Press

Setting the polling passwordIf the document to be retrieved is of a confidential nature and the password is set on the other machine to prevent unauth

Network CommunicationThe main passcode network communication feature eliminates fax transmission to unauthorized parties, and helps to prevent recepti

Using a passcodeBefore communication begins, check that your passcode and the other station’s passcode are identical. When you want to transmit a doc

Programming the main passcodeTo activate this feature, the identical main passcode must be preprogrammed both on your unit and the other

Turning the TX passcode check onPress the PROGRAM button. The display shows “P-3Press #, then press 13.The display shows “P-F13 2”.Press 1 to activate

Turning the RX passcode check onPress the PROGRAM button. The display shows “P-Press #, then press 14.The display shows “P-F14 2”.Press 1 to activate

Remote Fax Receiving Using an Extension PhoneIf you connect an extension to the same line to which your facsimile unit is connected, i

Programming a remote fax activation codeYour code can be from 2 to 4 digits long. The numbers 0 through 9 and characters # and may

Receiving a request for voice contact... 4-28TONE, FLASH and PAUSE Button Usage ...

Setting the Logo Print PositionYour logo, telephone number, date, time and page number will be printed on the transmitted document from your unit in t

Setting a Customized HeaderA special message that is preprogrammed in your unit can be printed at the top of all pages transmitted.You can choose the

Press the SET button to store your selection into memory.The display shows “P-Press the PROGRAM button to end the operation.NOTE:This feature

Setting the Paper Save FunctionWhen this mode is set to on, the unit will reduce the data sent by the other party to a half in l

Extension CopyWhen this feature is set to on, the unit will copy a document twice in length.When it is hard to read a document sent by the

Operating an Answering Device from a Remote PhoneWhile you are out, you can listen to any recorded incoming messages or re-record your greeting messag

Playing back newly recorded messages (Memory playback)It is possible to skip over the recorded messages you have already heard and to p

Back space and skip forwardWhile listening to the recorded messages, you can rewind or advance the tape.To rewind, press 1.To advance, press 2.NOTE:Th

Resetting the tape for future messagesAfter listening to the recorded messages, you can reset the tape to record future messages from

Answer backYou can monitor the sound in the room where the unit is installed for about 30 seconds. This feature also allows you to speak with anyone i

Chapter 1Installation and Initial PreparationTable of contentsLocation of ControlsFront view Rear view Side viewButtons and Indicators1-21-21-31-31-4W

Re-recording a greeting messageYou can change the content of your greeting message from a remote telephone.1Call your unit, then dial your REMOT

Call with Privacy RingThis feature eliminates interruptions caused by unwanted calls. Only callers with a passcode can activate a distinctive tone dur

Calling with the privacy ringInstructions for caller:1Call the unit with a touch tone telephone.Enter the PRIVACY RING ID during the greeting message

Setting the Message AlertWhen this feature is on, the unit will let you know with an alert if a caller’s message has been recorded in the unit or not.

Voice ContactInitiating voice contactWhile transmitting or receiving a document, you may wish to speak to the other party. If the other party’s unit i

TONE, FLASH and PAUSE Button UsageTONE button (Temporary tone dialing)This function is only used when your line has a rotary pulse dial service. Press

PAUSE buttonThe PAUSE button is used in a dial sequence to access an outside line. Pressing the PAUSE button creates a dialing delay.U

Other FeaturesSetting Day/Night ModeYou may wish to use the unit as a telephone and facsimile during the business hours and switch to the answering de

7[ 1 ] [ *BC 2 ] [oEf 3]^CHl 4j ^ JKL 5 ] I MHO 6 j(ED ED ED CD ED CDEnter the time at which the unit switches to the ANS/FAX mode.Example; The ANS/F

Setting the Silent Fax Recognition RingWhen a voice call is received in the TEL/FAX mode, the unit will ring three times before it switches automatica