Panasonic KX-FP101AL User Manual

Quick StartInitial PreparationTelephone Fax/CopyAnswering DeviceHelpGeneralInformationTo get started,please read theQuick Start section (p. 4 – 11).Co

10Quick Start●For further details, see page 92.12Make sure the displayshows the following message.Press . ● The AUTO ANSW

100Recording (KX-FP121/KX-FM131 only)Memo message(leaving a message for others or yourself)To leave a private message for yourself or someone else, yo

101Answering DeviceRemote Operation (KX-FP121/KX-FM131 only)Remote commandOperating from a remote locationThe following operations can be performed fr

102Remote Operation (KX-FP121/KX-FM131 only)Skips the greetingmessageRepeats a messageSkips a messageNew message playbackAll message playbackRoom moni

Sorry, no more memory. Please erase unnecessary messages.103From a remote touch tone telephoneListening to recorded messages1Call your unit.2Enter the

104Remote Operation (KX-FP121/KX-FM131 only)The message has been erased.Erasing incoming messages from memoryErasing a specific messagePress while li

105Remote Operation (KX-FP121/KX-FM131 only)Answering DeviceMessage transfer is set.Transfer phone number is 123456789.Press to turn ON the message t

106Options (KX-FP121/KX-FM131 only)Transferring recorded messages to anothertelephoneThis feature allows your unit to call a designated telephone numb

107Options (KX-FP121/KX-FM131 only)Answering DeviceSetting message transfer1Press .Display:2Press , then .3Press .4Press or to select “ON”.●If th

108Options (KX-FP121/KX-FM131 only)Recording a message transfer greeting messageThe recording time is limited to 16 seconds. Record your message withi

109Options (KX-FP121/KX-FM131 only)Answering DeviceThis feature determines the number of rings before the unit answers a call in the TAD/FAX mode.You

11Quick StartListening to recorded messages●For further details, see page 97.Erasing recorded messages●For further details, see page 98.FLASH/LIGHTPre

110Options (KX-FP121/KX-FM131 only)You can choose from two recording times for an incoming message.VOX (unlimited): The unit will record an incoming m

111Options (KX-FP121/KX-FM131 only)Answering DeviceWhen there is less than 60 seconds of recording time for incoming messages, the unit will alert the

112Error MessagesReportsIf your unit cannot send a fax, check the following.– The number you dialled is correct.– The other party’s machine is a facsi

113Error MessagesHelpDisplay message Cause & RemedyUNIT OVERHEATEDTRANSMIT ERRORREMOVE DOCUMENTREDIAL TIME OUTPOLLING ERRORPLEASE WAITPAPER JAMMED

114Error Messages / OperationsDisplay message Cause & Remedy(KX-FM131 only)PC FAIL OR BUSYMESSAGE FULL●There is no room left in memory to record a

115OperationsHelpFax – sendingProblem Cause & RemedyI cannot send document.The other party complains thatletters on their received documentare dis

116OperationsReceive modeProblem Cause & RemedyI cannot select the desired receivemode.●If you want to set the TAD/FAX (KX-FP121/KX-FM131 only), F

117OperationsHelpIf a power failure occurs●The unit will not function.●Fax transmission and reception will be interrupted.●If delayed transmission is

118JamsRecording paper jamsIf the unit does not eject any recording paper during reception or copying, the recording paper has jammed.Remove the jamme

119JamsHelp1Pull the tension bar forward and hold open whilepulling out the jammed recording paper from therecording paper entrance.2Press to clear t

12Table of ContentsInitialPreparationAccessoriesHelp ButtonFinding theControlsSetupVolumesIncluded accessories . . . . . . . . . . . . . . . . . . .

120JamsSending document jamsIf the unit does not release the document during feeding, remove the jammed document.1Open the cover by pressing the cover

121JamsHelpIf no feeding or multiple feeding occurs frequently, adjust the feeder pressure.1Open the cover by pressing the cover openbutton.2Shift the

122Ink FilmHow much film you have leftTo check the amount of remaining film, proceed as follows. The display indicates the approximate amount ofremain

123Ink FilmHelpReplacing the film or film cartridgeWhen the unit detects the end of the film, the following message will be displayed.Display:The rema

124Ink Film1Open the cover by pressing the cover open button.2Remove the film cartridge.Cover open buttonFilm cartridge Changing the film (KX-FA136A)3

125Ink FilmHelpIncorrect CorrectTight6Insert the three green gears into the remainingcores of the new film.Green gearsGuide tabsSlots7Insert the film

126CleaningDocument feederIf misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or transmitted document,clean the doc

127Print ReportsGeneralInformationPrinting the feature settings, telephone numbers, journal,printer test list, broadcast list and Caller ID listYou ca

128Fax Voice GuidanceFax voice guidanceYou will hear the following voice guidance if this feature is set to on.You can change this setting. The follow

129Original ModeGeneralInformation1Press .Display:2Press , then .3Press .4Press or to select the desired setting.5Press .6Press .MENUSETUP ITE

13Fax/CopyReceiving FaxesCopyingSetting the unit to receive calls . . . . . . . . . . . . . . . . . . . . 66TEL mode (answering all calls manually) .

130Display Contrast / Reset1Press .Display:2Press , then .3Press .4Press or to select the desired setting.5Press .6Press .MENUSETUP ITEM [ ]S

131SpecificationsGeneralInformationTechnical data about this productApplicable Lines: Public Switched Telephone NetworkDocument Size: Max. 216 mm in w

132Important InformationImportant informationInstructions to customer InstallationAttached to this apparatus is an approval label. This label is evide

133IndexGeneralInformationIndexA A4 paper guides . . . . . . . . . . . . . . . . . . . 24Accessories . . . . . . . . . . . . . . . . . . . . . . 15Ad

134IndexN NAME/TEL NO. key . . . . . . . . . . . . . . . .42O One-Touch Dial (Making a voice call) . . . . . . . . . . . . .39(Sending faxes) . . .

Basic features135Features SummaryGeneralInformationChecking the amount of remaining filmFILM REMAIN122Setting the dialling modeDIALING MODE#13Summary

136Features SummaryActivateDeactivate84ActivateDeactivate86CodeFeature & Display Available settings MeaningPageONOFFActivateDeactivate#36Receiving

137Features SummaryGeneralInformationChecking the amount of remaining filmFILM REMAIN122Setting the dialling modeDIALING MODE#13Basic featuresCodeFeat

138Features SummaryAdvanced featuresCodeFeature & Display Available settings MeaningPage#22Setting the journal report to printautomaticallyAUTO JO

139Features SummaryGeneralInformationCodeFeature & Display Available settings MeaningPage(The pre-selected setting is in bold.)#70Signaling your p

14HelpError MessagesOperationsJamsInk FilmCleaningReports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112Display . . . .

Printed in Malaysia PFQX1314YA WM0799WN2079WARRANTY1. The product is warranted for labour and parts for twelve (12) months from the date of purchase.2

15AccessoriesInitial PreparationIncluded accessoriesPower cord. . . . . . . . . . 1 Telephone line cord . . . 1 Handset . . . . . . . . . . . . 1 Ha

16Help ButtonHelp functionYou can print a quick reference for assistance as follows.1Press .Display:2Press or until the desired item isdisplayed. T

17Help ButtonInitial PreparationYou can print a quick reference for assistance as follows.1Press .Display:2Press or until the desired item isdispla

18Finding the ControlsLocationHELPREDIAL/PAUSEQUICK SCANMEMORY%RECALLHANDSET MUTERESOLUTIONSTOPMONITORPQRS TUV WXYZGHI JKL MNOABCVOLUMEDEFTONESTART/

19Finding the ControlsInitial PreparationAUTO ANSWERBROADCAST BROADCASTBROADCASTFAX ON14HYPHEN SECRETNAME/TEL NO.LOWER2536INSERTSEARCHDIRECTORYPROGRAM

2Warning:●This equipment will be inoperable when mains power fails.●If damage occurs which results in the internal parts becoming accessible, disconne

20Finding the ControlsLocationHELPREDIAL/PAUSEQUICK SCANMEMORY% CALLSRECALLMUTERESOLUTIONSTOPPQRS TUV WXYZGHI JKL MNOABCVOLUMEDEFTONE SLOW QUICKSTAR

21Finding the ControlsInitial PreparationAUTO ANSWERBROADCAST BROADCASTBROADCASTTAD/FAX ON14HYPHEN SECRETNAME/TEL NO.LOWER2536INSERTSEARCHDIRECTORYMES

22Finding the ControlsOverviewRecording paper entrancePaper trayDocument entranceRecording paper exitCover open button● To open the operation panel c

SetupInitial Preparation23Before installation2Open the cover by pressing the cover open button.3Lift the film cartridge, remove the leaflet andreplace

24SetupPaper trayInsert the two tabs on the paper tray into the slots on theback of the unit.●Do not place the unit in areas where the paper traymay b

SetupInitial Preparation25Paper stacker1Remove the shipping tape from the paper stacker.2Lift the front of the unit and hold the aluminumsheet up to p

26SetupRecording paperA4 size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m2paper. You mayuse 60 g/m2to 90 g/m2pap

SetupInitial Preparation27Adding paper to the paper tray1. Pull the tension bar forward and hold open whileremoving all of the installed paper.2. Add

28SetupTo the power outlet(220–240 V, 50/60 Hz)Telephone line cordPower cordHandset cordTo the single telephone lineTelephone plugConnections1Connect

SetupInitial Preparation29Date and time, your logo and facsimiletelephone numberYou should program the date and time, your logo and facsimile telephon

3Important safety instructionsWhen using this unit, basic safety precautionsshould always be followed to reduce the risk of fire,electric shock, or pe

30SetupSetting your logo1Press .Display:2Press , then .3Press .4Enter your logo, up to 30 characters, by using thedial keypad. See next page for d

SetupInitial Preparation31To select characters with the dial keypadPressing the dial keys will select a character as shown below.To select characters

32SetupSetting your facsimile telephone number1Press .Display:2Press , then .3Press .4Enter your facsimile telephone number up to 20 digits using

33VolumesInitial PreparationAdjusting volumesRinger volume4 levels (high/middle/low/off) are available.While the unit is idle, press or .To turn the

34Making and Answering CallsVoice calls - making1Lift the handset.Display:2Dial the telephone number.Example:●If you misdial, hang up and dial again.3

35Making and Answering CallsTelephoneVoice calls - answering1When the unit rings, lift the handset.2When finished talking, replace the handset.Handset

36Making and Answering CallsTONE, RECALL and PAUSE buttonsTONE buttonThe ( ) button is used for rotary pulse dialservices and allows you to temporari

37Making and Answering CallsTelephoneThis feature is set to “TONE” as a pre-selected setting.If you cannot dial, change the dialling mode setting to “

38One-Touch DialTo keep the telephone numbersecretPress (One-Touch Dial key 3) afterentering the telephone number in step 5.●A secret number cannot b

39One-Touch DialTelephoneHelpful hints:●You can confirm the stored items on the display (p. 42)or on the telephone number list (p. 127).●You can use t

4Quick StartInstallation1Paper tray (p. 24)Before installation (p. 23)A. Remove the shipping tape.TabTension barShipping tapeSlotRecording paper (p. 2

40EASY DIALTo keep the telephone numbersecretPress (One-Touch Dial key 3) afterentering the telephone number in step 5.●A secret number cannot be vie

41EASY DIALTelephone1Rotate until the desired name isdisplayed.Example:2Press .3Press to select “EDIT”.●If you do not need to edit the name, skip t

42EASY DIALMaking a voice call using the EASY DIAL directoryBefore using this feature, program the desired names and telephone numbers into the direct

43Caller IDTelephoneCaller ID service from your phone companyThis unit is compatible with a Caller ID service offered by your local telephone company.

44Caller IDViewing the Caller ID list on the displayThe unit stores the caller’s information and makes a list of up to 35 callers in chronological ord

45Caller IDTelephoneCalling back from the Caller ID listYou can easily call back a telephone number recorded in the Caller ID list.Important:●This fea

46Caller IDStoring telephone numbers in the One-Touch Dialand EASY DIAL directory from the Caller ID listYou can store names and telephone numbers in

47Caller IDTelephoneErasing a name/number from the Caller ID listErasing a specific caller’s information (KX-FP121/KX-FM131 only)12 345 678 90STOPCALL

48Caller IDAutomatic Caller ID listThis feature will print a Caller ID list automatically after every 35 new calls.After printing, only the oldest cal

49TelephoneVoice ContactTalking to the caller after fax transmission orreceptionYou can have a conversation with the same call after a fax message is

5Quick StartConnectionsHandset cord1A. Connect to the unit. B. Connect to the handset. Telephone line cord2A. Connect to “LINE” on the unit. B. Co

50Sending FaxesFACE DOWNDocument feeder trayDocument guidesSTOPSTART/SET/COPYREDIAL/PAUSERESOLUTIONDIGITAL SP-PHONEMONITOR(KX-FP121/KX-FM131)(KX-FP101

51Sending FaxesFax/CopySending a fax using the One-Touch Dial1Open the document feeder tray.2Adjust the width of the document guides to the sizeof the

52Sending FaxesSending a fax using the EASY DIAL directory1Open the document feeder tray.2Adjust the width of the document guides to the sizeof the do

53Sending FaxesFax/CopySending a fax by following the voice guideYou can send documents by following the voice guide. After transmission, the voice gu

54Sending FaxesDocuments you can sendNote:●Remove clips, staples or other similar fastening objects.●Check that ink, paste or correction fluid has dri

55Sending FaxesFax/CopySending report for confirmationThe sending report will provide you with a printed record of fax transmission results.One of the

56Sending FaxesAutomatic journal reportThis feature prints a journal report automatically after every 35 new fax communications. After printing, only

57Sending FaxesFax/CopyNote:●You can receive, transmit and copydocuments while delayed transmission is set.To cancel the delayedtransmission setting1.

58Sending FaxesFrom memoryThe unit is able to scan and store documents into memory, and then transmit the stored document.The memory capacity is appro

59Sending FaxesFax/CopyMultiple stationsThis feature is useful for sending the same document to selected parties whose telephone numbers are storedin

6Quick StartVoice calls - answering1When the unit rings, lift the handset.2When finished talking, replace the handset.●For further details, see page 3

60Sending FaxesAdding a new name and number1Rotate until the desiredBROADCAST key is displayed.Example:2Press .3Press to select “ADD”.Example:4Rota

61Sending FaxesFax/CopyErasing a stored name and number1Rotate until the desiredBROADCAST key is displayed.Example:2Press .3Press to select “DELETE

62Sending Faxes1Insert the document FACE DOWN.2Press the desired key.●The document will be fed into the unit andscanned into memory. The unit will th

63Sending FaxesFax/CopyNote:●After transmission, this feature will turn offautomatically.●A slower transmission speed will lengthen the callduration.

64Sending FaxesError correction mode settingECM stands for Error Correction Mode.You can send documents even if there is static interference on the te

65Sending FaxesFax/CopyNote:●The connecting tone volume cannot be adjusted.Connecting toneThis feature allows you to hear connecting tones, such as a

66Receiving FaxesReceiving FaxesReceiving FaxesSetting the unit to receive callsHow youwant the unitto receivecallsYou have toset this.This is howthe

Receiving FaxesFax/CopyOption C Other optionsRemote activationIf you answer atelephone in anotherroom and hear the faxtone, you can activatethe unit r

68Receiving FaxesSetting the unit to receive callsHow youwant the unitto receivecallsYou have toset this.This is howthe unit willoperate.Option A Opti

69Receiving FaxesFax/CopyRemoteactivationIf you answer atelephone inanother roomand hear thefax tone, youcan activate theunit remotely bypressing 9 (

7Quick StartFaxes - sending/receivingFaxes - sendingFACE DOWN(up to 15 pages)Open the document feeder tray.Insert the document until a single beep is

70Receiving FaxesReceiving FaxesTEL modeNote:●For KX-FP101If you do not answer the call within 15 rings, the unitwill temporarily switch to the fax an

71Receiving FaxesFax/CopyFAX ONLY mode(all calls are received as faxes)1Select “FAX ONLY” in step 4 of feature setting #77(p. 78).2If the AUTO ANSWER

72Receiving FaxesThis setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 2 to 9 rings.Hel

73Receiving FaxesFax/CopyChanging the AUTO ANSWER setting to the FAX ONLY modeNote:●This mode should not be used with atelephone line which is used fo

74Receiving FaxesReceiving FaxesThis setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 2

75Receiving FaxesFax/CopyDistinctive Ring service(ring pattern detection feature)This feature is only for use if you subscribe to a Distinctive Ring s

76Receiving FaxesReceiving FaxesReceiving FaxesTEL/FAX mode(receiving voice calls with rings and fax calls withoutrings when you are near the unit)Use

77Receiving FaxesFax/CopyRing pattern when an extension telephone is connectedThe unit will automatically activate the fax function for fax machines t

78Receiving FaxesReceiving FaxesReceiving Faxes For KX-FP1011Press .Display:2Press , then .3Press .4Press or to select “TEL/FAX”.5Press .6Press

79Receiving FaxesFax/Copy1Select “TEL/FAX” in step 4 of feature setting #77(p. 73).2If the AUTO ANSWER light is off, turn it on bypressing .Display:●

8Quick StartFaxes - receiving1When the unit rings, lift the handset.3Replace the handset.2When:— document reception is required,— a fax calling tone (

80Receiving FaxesThis setting determines the number of times the extension telephone rings in the TEL/FAX mode. You canchoose from 2 to 9 rings.This s

81Receiving FaxesFax/CopyExtension telephoneIf you connect an extension telephone to the same line, you can receive fax documents using the extensiont

82Receiving FaxesA4A4Other size documentsWhen the size of the document sent by the other party is as large as, or larger than the recording paper, the

83Receiving FaxesFax/CopyMemory reception alertWhen received document is stored into memory due to a problem, the unit will alert you with beep tones.

84Receiving FaxesFriendly receptionThe friendly reception feature allows you to receive fax document automatically without pressing(p. 70).When this f

85Receiving FaxesFax/CopyAuto disconnectionThis feature allows you to answer a call with the extension telephone during the silent fax recognition rin

86Receiving FaxesThis feature allows your unit to call your pager when your unit receives a fax document.1Press .Display:2Press , then .3Press .4P

87Receiving FaxesFax/CopyThis feature allows your unit to call your pager when your unit receives a fax document and/or incoming voicemessage.1Press

88Receiving FaxesFilm detectionIf this feature is activated, the display will show the following message when the remaining film will only printabout

89Receiving FaxesFax/CopyReceive pollingThis feature allows you to retrieve a document from another compatible machine. Therefore, you pay for thecall

9Quick StartCopy - makingFACE DOWN(up to 15 pages)Press .START/SET/COPYEnter the number of copies.Press

90CopyingMaking a copyThe unit can make single or multiple copies (up to 99). Any transmittable document (p. 54) can be copied.1Open the document feed

91CopyingAnswering DeviceSize of original documentNote:●If the appropriate reduction rate is not programmed, the document may be divided and the top o

92Setup (KX-FP121/KX-FM131 only)TAD/FAX mode(using the built-in answering device and receiving voiceand fax calls automatically)Setting up the voice m

93Greeting (KX-FP121/KX-FM131 only)Answering DevicePre-recorded greeting messagesThe unit has pre-recorded greeting messages. Depending on the situati

94Greeting (KX-FP121/KX-FM131 only)Note:●If you do not record the TAD/FAX greeting message, the pre-recorded message will be played (p. 93).Note:●If y

95Greeting (KX-FP121/KX-FM131 only)Answering DeviceNote:●If you erase your own recorded TAD/FAXgreeting message, the pre-recorded greetingmessage will

96Greeting (KX-FP121/KX-FM131 only)Recording time for the TAD/FAX greetingmessageYou can choose either 16 seconds or 60 seconds of recording time.Note

97Playing Messages (KX-FP121/KX-FM131 only)Answering DeviceWhen the unit has recorded new voice messages;— the PLAY MESSAGES indicator will flash,— th

98Playing Messages (KX-FP121/KX-FM131 only)Erasing a specific messagePress while listening to the message you wantto erase.Display:Erasing all the me

99Playing Messages (KX-FP121/KX-FM131 only)Answering DeviceFunctions while playing a message(repeating, skipping and stopping)Repeating a messageRotat