Panasonic DP-8025 User Manual

DP-8032 / 8025Getting to KnowYour MachineBefore StartingFacsimileFeaturesInternet FaxFeaturesPrinting Journalsand Lists AppendixOperating Instruction

Safety Information10denotes hazards that could result in minor injury, or damage to the machine.• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26

Edit File Mode100To change the start time, and/or stations in a communication file, follow the steps below.Make sure that the FAX/EMAIL lamp is ON. I

Edit File Mode101Changing the Start Time or the Station of a FileFacsimileFeatures5To delete the station(s), press or key until the station you wa

Edit File Mode102To delete the file in memory, follow the steps below.Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FA

Edit File Mode103FacsimileFeaturesTo print the contents of the communication file, follow the steps bellow.Make sure that the FAX/EMAIL lamp is ON. I

Edit File Mode104To add documents into the file, follow the steps bellow.Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "

Edit File Mode105FacsimileFeaturesIf a memory communication has been unsuccessful due to a busy line, or no answer, the document youstored is automati

memo106

107Internet FaxFeaturesInternet Fax FeaturesPre Installation InformationBefore setting up your Panasonic machine on your network, please read this ent

Pre Installation Information108To install your machine as SMTP Mail Server, the following network parameters need to be programmed onyour network, and

Pre Installation Information109Internet FaxFeaturesTo install your machine as POP3 Client, the following network parameters need to be programmed on y

Safety Information11Getting to KnowYour MachineDo not install the machine near heating, or an air conditioning unit.Avoid exposure to direct sunlight.

Pre Installation Information110For the total system to work properly via LAN, certain information, and additional parameters must be set. Please cont

Pre Installation Information111Internet FaxFeaturesExplanation of ContentsMAC Address:MAC Address from the 2nd page of the General Settings List print

112Internet Communication FeaturesYour machine allows you to transmit documents over the Internet to another Internet Fax, or a PC. Thedocument is fi

Internet Communication Features113Internet FaxFeaturesDirect Internet FAX XMT uses Simple Mail Transfer Protocol (SMTP) to transfer mail reliably, and

Internet Communication Features114Your machine allows you to receive, and print a PC transmitted email automatically, or manually, dependingon its set

Internet Communication Features115Internet FaxFeaturesUsing the Inbound Routing feature, your machine can route documents received from a G3 fax machi

Internet Communication Features116Your machine is capable of transferring all received Internet email, or regular G3 fax documents to a pre-programmed

Internet Communication Features117Internet FaxFeaturesFor convenience, your Internet Fax has an LDAP client feature to enable the search for recipient

118Important InformationYour machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP).The differences from a s

Important Information119Internet FaxFeaturesSending a Document to a PC via LANWhen transmitting a document to an email address, the following instruct

Safety Information12Connecting the CablesLAN Connection Jack(10Base-T/100Base-TX)LAN Cable(10Base-T/100Base-TX Cable)Insert the plug until a click is

120User ParametersSee Operating Instructions (For Facsimile) if you wish to set the basic settings (User Parameters).Before starting, you will need a

User Parameters121Setting the User (Internet) ParametersInternet FaxFeaturesNOTE1. To scroll the display to desired User Parameter in Step 5, press

122Setting the Internet ParametersDepending on how your machine will be configured to communicate on the LAN, the appropriateparameters listed in the

Setting the Internet Parameters123Setting the User Parameters for the LAN InterfaceInternet FaxFeatures* Contact your Network Administrator for this I

124Sending Documents via LANMake sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.Manual Email Addressing

Sending Documents via LAN125Manual Email AddressingInternet FaxFeaturesNOTE1. If your machine sounds an alarm (pi-pi-pi) when pressing the KEYBOARD Bu

Sending Documents via LAN126Address Book Addressing allows you to send email(s) by entering the full email address with a single key.To use this metho

Sending Documents via LAN127Address Book Email AddressingInternet FaxFeaturesNOTE1. The “QUICK MEMORY TRANSMISSION” is disable if multiple stations ar

Sending Documents via LAN128You can store the document(s) into memory, and then send to multiple stations (Up to 270 addresses) viaLAN.Make sure that

Sending Documents via LAN129Internet FaxFeaturesWhen transmitting via LAN, the transmitter is incapable of identifying the receiver's recording p

13memoGetting to KnowYour MachineThe illustration of the “ADDRESS BOOK” screen and the“MODE SETTING” screen used with this manual explains ona screen

Sending Documents via LAN130Internet Fax Ledger Size Document TransmissionTo send with reduction, follow the steps below.Repeat steps 1 to 5, except i

Sending Documents via LAN131Internet FaxFeaturesYour machine can change the File Type, and File Name can change only the File Type.Make sure that the

Sending Documents via LAN132Change the File Format and File NameNOTE1. PDF file is only available if sending the document(s) to a PC.4bSelect File Nam

Sending Documents via LAN133Internet FaxFeaturesWhen using the Internet communication mode, a failure report will print automatically for each transac

Sending Documents via LAN134Using a Mailing List stored in the mail server simplifies the process of entering multiple locations, and allowsyou to sen

135Internet FaxFeaturesReceiving Documents via LANYour machine offers you a choice to receive Fax documents unattended (by default), or manually overr

Receiving Documents via LAN136General DescriptionFigure 2: Internet Fax Received on a PC• For your reference, the above example is from Windows Messag

Receiving Documents via LAN137Internet FaxFeaturesYour machine offers a choice to receive, and print Internet email messages via LAN unattended, orman

Receiving Documents via LAN138Receiving Email from a POP Server4Press or to scroll the display to the desired Fax Parameter.(See page 190)Ex:orP

Receiving Documents via LAN139Receiving Email from a POP ServerInternet FaxFeaturesNOTE1. When an unsupported file attachment is received, an error me

14Control PanelUsed to select theoriginal size manually.Flashes:When receiving printing data.Lights:While printing.Lights/Flashes when trouble occurs.

Receiving Documents via LAN140Receiving Email from a POP ServerUnattended Reception from the POP ServerWhen the Fax Parameter No. 146 (POP TIMER) is s

141Internet FaxFeaturesProgram KeysThis function allows others to share your machine to retrieve their emails from the POP server bypreprogramming the

Program Keys142Setting the POP Email Retrieval KeyNOTE1. If security is a concern, and to prevent unauthorized personnel from retrieving your email fr

Program Keys143Internet FaxFeaturesTo retrieve your Email from the POP Server by using the Program Key, follow the procedure below.Make sure that the

Program Keys144Using the POP Email Retrieval Key3If the POP server has not received any new mail, the following message isdisplayed.4If POP server rec

145Internet FaxFeaturesSender SelectionThis operation allows the user to select one of the 25 preset User Names, and Email Addresses before atransmiss

Sender Selection146Setting the Sender Selection4Press or to scroll the display to the desired Fax Parameter.(See page 190)orPress and enter th

Sender Selection147Setting the Sender SelectionInternet FaxFeatures8Enter an email address to be printed on the "From" field of the email me

Sender Selection148Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.NOTE1. The Sender Selection func

Sender Selection149Internet FaxFeaturesThe Sender Selection List can be printed out following the Fax Parameter List.To enable the printing of the Sen

Control Panel15Getting to KnowYour MachineUsed to switch the machine into energy saving mode.For more details, seeEnergy Saver page of the Operating I

Sender Selection150Printing the Sender Selection ListSample Sender Selection List (Prints following the Fax Parameter List)Explanation of Contents****

151Internet FaxFeaturesInbound RoutingYour machine can route documents received from a G3 fax machine to email address(s), or to Internet Faxmachine(s

Inbound Routing152If the Inbound Routing parameters are set, an ITU-T sub-address, and/or originator's Numeric ID (TSI frameinformation) can be p

Inbound Routing153Entering Address Book Dialing Numbers for Inbound RoutingInternet FaxFeatures3Enter a telephone number (Up to 36 digits), or an emai

Inbound Routing154Entering Address Book Dialing Numbers for Inbound RoutingNOTE1. "+", and "SPACE" entries in the "ROUTING: T

155Internet FaxFeaturesFax ForwardThis feature allows all incoming faxes, or emails to be forwarded to the station registered in the AddressBook. Once

Fax Forward156Setting Fax ForwardNOTE1. When the Fax Forward feature is set, the assigned address book station will be restricted fromediting. Please

Fax Forward157Internet FaxFeaturesWhen your machine is installed with the Fax Communication Board (DA-FG300) options, your machine will allow Fax Forw

158Internet Fax Return ReceiptYour machine automatically sends an Internet Fax Return Receipt to the sender confirming email receptionfrom another Pan

Internet Fax Return Receipt159General DescriptionInternet FaxFeaturesNOTE1. Your machine sends the Internet Fax Return Receipt only when receiving fro

memo16

160Relayed TransmissionThe Internet Relayed Transmission feature can save you time, and transmission costs if you need to sendthe same documents to mu

Relayed Transmission161Internet FaxFeaturesThis Feature saves you time, and long distance phone line costs when sending an Internet Fax directly fromy

Relayed Transmission162Relay NetworkTable 2, 3, and 4 are sample settings for the Sample Network shown in Figure 1.NOTE1. The Relay XMT Password must

Relayed Transmission163Internet FaxFeaturesTo set up your machine as a Relay Station, the following parameters must be set properly.1. Relay XMT (Fax

Relayed Transmission164Programming the End Receiving Station into your Address BookIf the Fax Parameter No. 140 (LAN RELAY XMT REQUEST) is set to &quo

Relayed Transmission165Setting Up Your Machine for Relayed TransmissionInternet FaxFeatures5then enter the station name by using the QWERTY keyboard.(

Relayed Transmission166Setting Up Your Machine for Relayed Transmission9Enter the Address Book station of the Relay Station that you want to assign to

Relayed Transmission167Internet FaxFeaturesOnce you have recorded all the necessary parameters in your machine, you can send a document to one,or mult

Relayed Transmission168Sending Documents via Internet RelayNOTE1. If the Relay Station requires a special access number to get an outside line, enter

Relayed Transmission169Sending Documents via Internet RelayInternet FaxFeaturesTo a Location That Does Not Have a Pre-programmed Relay StationMake sur

17Before StartingBefore StartingLoading DocumentsNOTE1. When an oversized original is sent to another machine, sometimes, it is reduced in accordancew

Relayed Transmission170Sending Documents via Internet RelayNOTE1. If the Relay Station requires a special access number to get an outside line, enter

Relayed Transmission171Internet FaxFeaturesUsing your email application, you can send any document(s) from your PC as a TIFF-F attachment to one,or mu

Relayed Transmission172Sending Document(s) from a PC to a G3 Fax MachineA TIFF Converter software is used on your PC to convert document(s) into a &qu

Relayed Transmission173Internet FaxFeaturesWhen you use Relayed Transmission, relay station will send the following two reports to help you check,and

Relayed Transmission174Printouts and ReportsSample Relayed Transmission Notification Email to a ManagerExplanation of Contents(1) Email address of the

175Setting YourMachineSetting Your MachineSetting the Dialing Method (Tone or Pulse)Your machine can operate with either of two dialing methods (Tone

176Adjusting the VolumeYou can adjust the monitor volume on your machine. The built-in speaker enables you to hear the dial tone,dialing signals, and

177Setting YourMachineUser ParametersYour facsimile machine has several basic settings (User Parameters) to help you keep records of thedocuments you

User Parameters178Setting the User Parameter56Enter your LOGO (Up to 25 characters, and digits) by using the QWERTYKeyboard.Ex: If you make a mistake

User Parameters179Setting the User ParameterSetting YourMachineNOTE1. The current Date & Time must be set because it is required by the Telephone

18Basic Transmission SettingsYou can temporarily change the transmission settings either before, or after you place the document on theADF. These sett

180Address BookThe Address Book contains Speed dialing numbers. To use this dialing method, you must first store the telephone numbers, or Email addre

Address Book181Adding Address Book Dialing NumbersSetting YourMachine4Enter a telephone number (Up to 36 digits), or an email address (Up to 60charact

Address Book182Adding Address Book Dialing Numbers6then enter the key name (Up to 15 characters).(By default, the key name is the first 15 characters

Address Book183Setting YourMachineIf you have to change, or erase any of the Speed dialing numbers, follow the steps below.To change the settings of a

Address Book184Editing the Address Book5 then enter a new telephone number. (See Note 1)(Up to 36 digits including pauses, and spaces) Ex:6 then ente

Address Book185Editing the Address BookSetting YourMachineNOTE1. If you make a mistake, use or to move the cursor beyond the incorrect number, pre

Address Book186Editing the Address BookTo erase an entry from the Address Book1 2 34Enter the station you wish to erase.Ex:Function ModeSelect A Funct

Address Book187Editing the Address BookSetting YourMachineNOTE1. If the Address Book Station has been used for a communication reservation, the settin

188Customizing Your MachineYour facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in theParameter Table, are pres

Customizing Your Machine189Setting the Fax ParametersSetting YourMachineNOTE1. To scroll the Fax Parameters in Step 4, press or .2. To print out a

Basic Transmission Settings19Before StartingYour machine is preset to Standard resolution, which is suitable for most documents.Use Fine, or Super Fin

Customizing Your Machine190Fax Parameter Table* = Factory default settingNo. Parameter Setting Comments000 Print Fax Parameter List Stop Prints the Fa

Customizing Your Machine191Fax Parameter TableSetting YourMachine014 File Acceptance Report *Invalid Selecting whether the machine prints the file acc

Customizing Your Machine192Fax Parameter Table043 Password-Transmit *Off Setting a 4-digit XMT-Password, and selecting whether the machineperforms, an

Customizing Your Machine193Fax Parameter TableSetting YourMachine097 Special TrayNo.1 - 3*None Select up to 3 Special Trays that will not be used for

Customizing Your Machine194Fax Parameter Table144 EMAIL Character Set Japanese Selecting the Character Set when receiving, or sending email text.*Engl

Customizing Your Machine195Fax Parameter TableSetting YourMachine158 PC Remote Update *Invalid Selecting whether the machine will accept commands from

Customizing Your Machine196Fax Parameter TableNOTE1. The factory standard, and the current settings are also shown on the Fax Parameter Listprintout.

197Setting YourMachineSetting Up IPv6This chapter describes the procedures for setting up the IPv6Note:Although the address setting of "IPv6"

Setting Up IPv6198General DescriptionPreparation of a setupArrangement and explanation of an IPv6 address input keyKey name FunctionField Display 4 ch

Setting Up IPv6199Setting YourMachineSetting the IPv6 AddressThe setting method of the IPv6 address is explained.A setup of IPv6 is performed by FUNCT

IMPORTANT INFORMATIONModel No.: Serial No.:

Basic Transmission Settings20The Original setting is useful when sending photographs, or illustrations with gray tones. Your machine ispreset to &quo

Setting Up IPv6200IPv6 Address5 IPv6 will become effective if is chosen.67 or When is chosen, IPv6 address and IPv6 Default Router address is se

Setting Up IPv6201IPv6 AddressSetting YourMachine9bEx: Incase is .Input the IPv6 address.101112aEx: Incase is .IPv6 Default Router Address will be i

Setting Up IPv6202IPv6 AddressNOTE1 Link-Local Address will be generated automatically.1314After completing the setup, cycle the power by turning the

Setting Up IPv6203Setting YourMachineSetting the DNS Server AddressDNS Server Address is set up about the IPv6 Address.DNS Server Address setting scre

Setting Up IPv6204DNS Server AddressNOTE1 Please refer to the Operating Instructions for Setting Up about the setting of "HOST NAME","D

205Printing Journalsand ListsPrinting Journals and ListsJournals and ListsTo help you maintain records of the documents you sent, and received, as wel

Journals and Lists206Transaction JournalNOTE1. If you wish to disable the automatic printing of the Transaction Journal, change the setting ofFax Para

Journals and Lists207Transaction JournalPrinting Journalsand ListsSample Transaction JournalNOTE1. Email transmission sent to multiple locations is re

Journals and Lists208Transaction JournalExplanation of Contents(1) Printout date(2) Printout time(3) Journal number(4) Communication result "OK&q

Journals and Lists209Printing Journalsand ListsThe Communication Journal (COMM. JOURNAL) lets you verify whether the transmission, or polling wassucce

21Before StartingSending Documents1aPlace original(s) face up on the ADF.or1bPlace a book, or an original face down on the Platen Glass.Press to sel

Journals and Lists210Communication Journal (COMM. JOURNAL)Explanation of Contents(1) Indication of communication mode(2) Start time of communication(3

Journals and Lists211Printing Journalsand ListsTo print a Address Book List of the telephone numbers, and email addresses you have stored.Make sure th

Journals and Lists212Address Book ListSample Address Book ListExplanation of Contents************* -ADRESS BOOK LIST- ***************** DATE MMM-dd-yy

Journals and Lists213Printing Journalsand ListsTo print a Program List of the Dialing Patterns that you have previously entered into the Program Keys.

Journals and Lists214To Print a Fax Parameter List:Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

215Problem SolvingProblem SolvingTroubleshootingIf You Have Any of These ProblemsMode Symptom Possible Cause / Action PageDuring TransmissionDocument

Troubleshooting216CommunicationNo dial tone 1. Check the connection of the telephone line.2. Check the telephone line.221No auto answer 1. Check the c

Troubleshooting217Problem SolvingWhen something unusual occurs, the display may show one of the Information Codes listed below. Thesewill help you t

Troubleshooting218Information Codes456 • Unit received a confidential document, or was requested to be polled of a confidential document under any of

Troubleshooting219Information CodesProblem SolvingNOTE1. After identifying the problem, and verifying the recommended action, if the information Codes

Sending Documents22NOTE1. To utilize the above functions, your machine needs to be setup properly on your network.Please contact your network administ

Troubleshooting220To remove the StampKeep stamp, and small parts out of reach of children to prevent chocking, or poisoning. If a stamp isswallowed ac

Troubleshooting221Problem SolvingIf you do not hear a dial tone when the key is pressed, or the incoming call does not ring onyour machine (No autom

memo222

223 AppendixAppendixSpecifications[ For G3 Facsimile ][ For Internet Fax (Email) ]Compatibility ITU-T Group 3Coding Scheme JBIG, MH, MR, MMR (Conform

Specifications224File Format TIFF [IETF RFC 3949 Profile S, F, J]PDFEmail Receiving Width Maximum LEDGER size

225 AppendixFCC Notice for User in USAThis equipment has been tested, and found to comply with the limits for a Class A digital device, pursuant topa

FCC Notice for User in USA226Your telephone company may make changes in it's facilities, equipment, operations, or procedures thatcould affect th

227 AppendixNotice to User in CanadaBefore installing this equipment, users should ensure that it is permissible to be connected to the facilities of

Notice to User in Canada228Avant d'installer ce matériel, l'utilisateur doit s'assurer qu'il est permis de le raccorder aux instal

229 AppendixGlossary10Base-T/100Base-TX An Ethernet standard for cable. The 10/100 refers to its 10/100 Mbps bandwidth, the base to single channel b

Sending Documents23Before StartingWhen a book, or an original is placed on the Platen Glass, the message "ANOTHER ORIGINAL?" is shownon the

Glossary230DDD (Direct Distance Dialing)A telephone service that allows unassisted dialing, no operator assistance is required.DDS (Document Distribut

Glossary231 AppendixEthernet A very common method of networking computers, and equipment in a LAN. Ethernet can handle up to 100 Mbps, and can be us

Glossary232Individual Transmission JournalA report that is printed by the transmitting unit stating information regarding the last document transactio

Glossary233 AppendixMailing List A system that allows people to send an email to one address, whereupon their message is conveyed to multiple subscri

Glossary234POP (Post Office Protocol)POP refers to the way email software such as Eudora, or your machine gets email from a mail server. You must alwa

Glossary235 AppendixServer A computer, or a software package, that provides a specific kind of service to client software running on other computers.

236ITU-T Image No. 1All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).

237IndexNumerics2-Sided Transmission (Receiving) ... 27AActivating the Department Code Feature... 93Adding Telephone Numbe

Index238Setting the RCV To Memory Password ...83Setting Up IPv6 ...197Setting Up Your Machi

239memo Appendix

Sending Documents24Searching and Editing the Address Book EMAIL HEADER Select the input item, and press OK. Confirm the destinations. Enter the subj

Published in JapanJuly 2008PJQMC1208ZBC0708-0 (01)For Service, Call:PANASONIC COMMUNICATIONS COMPANY OF NORTH AMERICA MAKES NO WARRANTIES, GUARANTEES

25FacsimileFeatures Sending DocumentsYou can choose either Memory, or Direct Transmission.Use Memory Transmission if:• You want to send the document

Sending Documents26Memory Transmission2. If memory overflow occurs while storing the document(s), the page will be ejected. Themachine will show "

Sending Documents27FacsimileFeaturesLetter, or A4 Original(s) are placed in a Portrait ( ) direction, the document(s) will be rotated by 90º, andthen

Sending Documents28On-Hook DialingFor On-Hook Dialing, follow the steps below.NOTE1. If you need a special access number to get an outside line, dial

Sending Documents29FacsimileFeaturesDirect Transmission Reservation (Priority Transmission Reservation)If you are in a rush to send an urgent document

3Useful Office Functions1. Facsimile• Plain Paper High-speed Super G3 compatible Fax with JBIG compression when optional Fax Communication Board (DA-F

Sending Documents30Transmission ReservationTo cancel the direct transmission reservation1Make sure the document is on the ADF.23 and then remove the d

Sending Documents31FacsimileFeaturesAutomatic RedialingManual RedialingYou can also redial the last dialed number manually by pressing key.NOTE1. Wh

32Receiving DocumentsYour machine is provided with both automatic, and manual reception modes. The selection of eitherreception mode is made with Fax

Receiving Documents33Manual ReceptionFacsimileFeaturesNOTE1. Your machine requires an external telephone connected to the TEL jack on the left side of

Receiving Documents34This machine can use Letter, Legal, or A4 size plain paper for recording. Sometimes, oversized documentssent to you by the othe

Receiving Documents35FacsimileFeaturesIf the received document is extremely long (over 39% longer than the recording paper), the document will bedivid

Receiving Documents36If the recording paper runs out, or if the toner runs out during reception, the machine automatically startsreceiving documents i

37FacsimileFeaturesMode SettingYou can temporarily change the Basic Menu, Deferred Communication, Polling/Advanced Communication, Select Mode, Edit Fi

Mode Setting38Setting the Mode SettingBASIC MENUSelects SEND MODE (MEMORY, DIRECT) (See pages 21, 25 and 29)2-SIDED ORIGINAL (See page 20)X-STAMP (See

Mode Setting39Setting the Mode SettingFacsimileFeaturesPOLLING/ADV. COMM. Setting the Polling. (See page 48) Setting the Polled. (See page 46) Setting

4Table of ContentsSafety Information ... 9 Connecting the Cables..

Mode Setting40Setting the Mode SettingEDIT FILE MODEPrinting, or Viewing a File List. (See page 98)Changing the Start Time, or the Station of a File.

41FacsimileFeaturesBatch TransmissionTo reduce transmission time, and cost, this feature allows your machine to accumulate different documentsfor the

42Timer Controlled CommunicationsYou can send document(s) to one, or multiple stations at any preset time within the next 24 hours. Up to 50built-in t

Timer Controlled Communications43Deferred TransmissionFacsimileFeaturesNOTE1. If you enter a wrong time in Step 4, press then re-enter the correct t

Timer Controlled Communications44Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.Deferred Polling1

Timer Controlled Communications45Deferred PollingFacsimileFeaturesNOTE1. If you enter a wrong number in Step 4, press , then re-enter the right numbe

46PollingPolling means calling other station(s) to retrieve document(s). The other station must know in advance thatyou will call, and must have docum

Polling47Preparing to be PolledFacsimileFeaturesNOTE1. You can still send, or receive documents even when set to be polled.2. Only 1 polled file can b

Polling48The following procedure lets you poll document(s) from one, or multiple stations. Be sure to set the pollingpassword before polling. (See pa

Polling49Poll Documents from Another StationFacsimileFeaturesNOTE1. If a password is not set in the polled station, you may poll the other station eve

Table of Contents5Program Keys ... 50 G

50Program KeysYour fax machine has special Program Keys. These keys are useful if you frequently need to send, or pollthe same group of stations. You

Program Keys51Setting for Group DialingFacsimileFeatures4Enter the Group Name (Up to 15 characters), and press . Ex: PROG. A and press 5Enter a Ke

Program Keys52Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.Setting for Program Dial1 2 34Enter t

Program Keys53Setting for Program DialFacsimileFeatures5Enter the Program Key Name (Up to 15 characters), and press .6Program each Function.• Deferre

Program Keys54If you have to change, or erase any of the Group Dialing, follow the steps below.To change the setting of Group DialingMake sure that th

Program Keys55Editing for Group DialingFacsimileFeaturesNOTE1. If you make a mistake, use or to move the cursor beyond the incorrect character, pr

Program Keys56To erase the settings in a Program KeyNOTE1. The Program Key cannot be changed, or erased until the communication has finished. Tochange

57FacsimileFeaturesConfidential MailboxYour machine is equipped with two Confidential Communication features which ensure that the Confidentialinforma

Confidential Mailbox58Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.Sending a Confidential Docume

Confidential Mailbox59Sending a Confidential Document to a Remote Station's MailboxFacsimileFeatures5Dial by any one of the following methods:• M

Table of Contents6Edit File Mode ... 98

Confidential Mailbox60After you have been informed that someone has transmitted a confidential document to a remote station'smailbox, you can pol

Confidential Mailbox61FacsimileFeaturesNo special setting is required, your machine comes with this feature ready to use. Your machine receives aconf

Confidential Mailbox62Use the following procedure to store a document in a confidential mailbox in your machine. Once theconfidential document is sto

Confidential Mailbox63FacsimileFeaturesAfter you have been notified that someone has transmitted a confidential document to your machine'smailbox

Confidential Mailbox64If your memory becomes full, or you just want to clean out your confidential documents, you may delete one,or more confidential

Confidential Mailbox65Deleting a Confidential Document Stored in Your Machine's MailboxFacsimileFeaturesTo delete all confidential files in memor

66Sub-AddressingThe Sub-Addressing function allows you further routing, forwarding, or relaying of document(s) to thedesired recipient(s) when used in

Sub-Addressing67FacsimileFeaturesSetting the Sub-Address into a Address Book Number1 2 3Enter the telephone number, press then enter the Sub-address

Sub-Addressing68Setting the Sub-Address into a Address Book NumberNOTE1. separates the Sub-address from the Telephone number, and is indicated by an&

Sub-Addressing69FacsimileFeaturesUsing the Address Book Dialing NumbersThe operation is the same as for normal dialingMake sure that the FAX/EMAIL lam

Table of Contents7Inbound Routing... 151 Se

Sub-Addressing70Use to separate the Telephone number, and the Sub-address.Make sure that the FAX/EMAIL lamp is ON. If not, press to select the &q

Sub-Addressing71FacsimileFeaturesMake sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.Using Sub-Address

Sub-Addressing72Using Sub-Address Temporarily5Enter the Password (Up to 20 digits), and then press .Ex: and press 6Dial by any one of the following

73FacsimileFeaturesFax Cover SheetA Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient'sname, o

Fax Cover Sheet74Using the Fax Cover SheetNOTE1. To change the preset Fax Cover Sheet Setting, change the setting of Fax Parameter No. 56,see page 192

Fax Cover Sheet75Using the Fax Cover SheetFacsimileFeaturesFax Cover Sheet SampleExplanation of Contents***** FACSIMILE COVER SHEET *****(1)MMM-dd-yyy

76Password CommunicationsPassword Communications, including Password Transmission, and Password Reception will prevent yourmachine from sending a fax

Password Communications77FacsimileFeaturesTo set transmission password, and parameter,Setting Password Transmission1 2 3Input Key Operator’s password

Password Communications78Setting Password TransmissionNOTE1. You can change the setting temporarily by using for each transmission. See page 81 fo

Password Communications79FacsimileFeaturesTo set receiving password, and parameter,Setting Password Reception1 2 3Input Key Operator’s password, and p

Table of Contents8Troubleshooting ... 215 I

Password Communications80Setting Password ReceptionNOTE1. Once you set the parameter, you cannot select the parameter, “OFF”, or “ON”, for eachrecepti

Password Communications81FacsimileFeaturesTo use Password Transmission, you can select PASSWORD-XMT “OFF”, or “ON” for each Transmission byfollowing t

Password Communications82Using Password TransmissionUsing Password ReceptionThere is no additional operation required once you set the parameter by fo

83FacsimileFeaturesReceive To MemoryThis feature is used to secure all received documents by storing them into memory. To print thedocument(s) receiv

Receive To Memory84Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.NOTE1. When the memory overflows

Receive To Memory85FacsimileFeaturesAfter receiving documents with the Receive To Memory feature, the following message will appear on thedisplay.To p

Receive To Memory86Printing DocumentsNOTE1. If the password has not been set, your machine will not prompt you to enter the password.The document(s) w

87FacsimileFeaturesPIN Code AccessIf your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine canbe set to p

PIN Code Access88Selecting the Access Method (Prefix or Suffix)5 for suffix code.or for prefix code.6 SuffixPrefixNoneFax ParametersSelect And Press O

PIN Code Access89FacsimileFeaturesMake sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.Dialing with a PI

9Getting to KnowYour MachineGetting to Know Your MachineSafety Informationdenotes a potential hazard that could result in serious injury, or death.• T

PIN Code Access90Dialing with a PIN CodeNOTE1. The PIN code is shown as " * " on the display when dialing the number.2. This feature is not

91FacsimileFeaturesSelective ReceptionYour machine has a special feature, Selective Reception, which can prevent the receiving of unnecessarydocuments

Selective Reception92Setting the Selective ReceptionNOTE1. When the Selective Reception is set, your machine can receive only from those stations whic

93FacsimileFeaturesDepartment CodeThis operation requires the user to input a preset Department Code (8-digit maximum) before transmission.The Departm

Department Code94Activating the Department Code Feature4Press , and use or to scroll the display to thedesired Fax Parameter. (See page 190)orPre

Department Code95FacsimileFeaturesMake sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.Sending Document

Department Code96When the Department Code is set, the Transaction Journal will be sorted by the Department Code numberwhen it is printed. All content

Department Code97Printing a Department Code JournalFacsimileFeaturesSample Department Code Journal / Originated CallsSample Department Code Journal /

98Edit File ModeYour machine has a document image memory which enables you to reserve memory transmission, memorydeferred transmission, memory polling

Edit File Mode99Printing or Viewing a File ListFacsimileFeaturesSample File ListExplanation of Contents*************** -FILE LIST- *******************