Panasonic UF-5100 User Manual

UF-5100/6100Getting to Know Yo ur M achi neInstalling Your MachineProgramming Your MachineBasic OperationsAdvanced FeaturesNetwork FeaturesPrintout J

10Function KeyAny function can be started by first pressing and then enter the function number, or by pressing or scroll key repeatedly until th

100Fax ForwardThis feature allows all incoming faxes to be forwarded to the station registered in the one-touch or abbreviated dialling number. Once t

101Network FeaturesNetwork FeaturesSelective ReceptionYour machine has a special feature, Selective Reception, which can prevent the receiving of unne

102Password CommunicationsPassword Communications, including Password Transmission and Password Reception will prevent your machine from sending a fax

Password Communications103Network FeaturesTo set transmission password and parameter,NOTE1. You can change the setting temporarily by using FUNCTION 8

Password Communications104To set the receiving password and parameter,NOTE1. Once you set the parameter, you cannot select the parameter, “OFF” or “ON

Password Communications105Network FeaturesTo use Password Transmission, you can select PASSWORD-XMT “OFF” or “ON” for each Transmission by following t

Password Communications106There is no additional operation required once you set the parameter by following the procedure on page 104. The parameter,

107Network FeaturesConfidential MailboxYour machine is equipped with two Confidential Communication features which ensure that the Confidential inform

Confidential Mailbox108Sending a Confidential Document to a Remote Station's Mailbox1 Set document(s) face down.ENTER STATION(S)THEN PRESS START

Confidential Mailbox109Network FeaturesAfter you have been informed that someone has transmitted a confidential document to a remote station's ma

11Getting to Know You r Machin eExternal ViewNOTE1. For some countries, the handset may not be available because of the country’s regulation or specif

Confidential Mailbox110No special setting is required, your machine comes with this feature ready to use. Your machine receives a confidential fax th

Confidential Mailbox111Network FeaturesUse the following procedure to store a document in a confidential mailbox in your machine. Once the confidenti

Confidential Mailbox112After you have been notified that someone has transmitted a confidential document to your machine's mailbox, use the follo

Confidential Mailbox113Network FeaturesIf your memory becomes full, or you just want to clean out your confidential documents, you may delete one or m

114Sub-addressingThe Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the desired recipient(s) when used i

Sub-addressing115Network FeaturesNOTE 1. separates the Sub-address from the Telephone number and is indicated by an "s" in the display.To s

Sub-addressing116Using One-Touch/ABBR. Number DiallingThe operation is the same as for normal diallingUsing Manual Number DiallingUse to separate th

117Printout Journals and ListsPrintout Journals and ListsJournals and ListsTo help you maintain records of the documents you sent and received, as wel

Journals and Lists118An Individual Transmission Journal contains the information on the latest transmission.Individual Transmission Journal (IND. XMT

Journals and Lists119Individual Transmission Journal (IND. XMT JOURNAL)Printout Journals and ListsSample Transaction JournalSample Individual Transmis

12Control Panel- Used to enter a pause when entering or dialling a telephone number, or to redial the last dialled number.- Used to start Abbr

Journals and Lists120Individual Transmission Journal (IND. XMT JOURNAL)Explanation of Contents(1) Printout date(2) Printout time(3) Journal number(4)

Journals and Lists121Printout Journals and ListsThe Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was succ

Journals and Lists122Communication Journal (COMM. JOURNAL)Explanation of Contents(1) Indication of communication mode(2) Start time of communication(3

Journals and Lists123Printout Journals and ListsTo print a One-Touch/Abbreviated Number and Directory Search List of the telephone numbers you have st

Journals and Lists124One-Touch/Abbreviated and Directory Search ListSample One-Touch ListSample ABBR. Number List*************** -ONE-TOUCH LIST- ****

Journals and Lists125One-Touch/Abbreviated and Directory Search ListPrintout Journals and ListsSample Directory Search ListExplanation of Contents****

Journals and Lists126To print a Program List of the Dialling Patterns that you have previously entered into the Program Keys.Sample Program ListExplan

Journals and Lists127Printout Journals and ListsSample FAX Parameter ListExplanation of ContentsFAX Parameter List1 PRINT OUT (1-7)ENTER NO. OR ∨

Journals and Lists128To print the Toner Cartridge Order FormsSample Toner Cartridge Order FormToner Cartridge Order Forms1 1:CLEAN ROLLER?3:PRINT O

129Problem SolvingProblem SolvingTroubleshootingIf You Have Any of These ProblemsMode Symptom Cause / Action pageDuring Transmission Document doesn&ap

Control Panel13Getting to Know You r Machin e- Press this button when you want to stop communication, registration operation, or audible tone.-

Troubleshooting130Print Copy Quality Vertical lines printing on the received documentPrint out a Journal report (e.g. FUNCTION, 6, 1 , SET and 1) and

Troubleshooting131Problem SolvingTAM Interface Trouble in Unattended TAM I/F Mode (OUT Mode)Cannot utilize the remote turn-on feature of the telephone

Troubleshooting132TAM Interface Trouble In Unattended Fax Mode (OUT Mode)Fax machine will not start to receive with the telephone answering machine in

Troubleshooting133Problem SolvingWhen something unusual occurs, the display may show one of the Information Codes listed below. Thesewill help you t

Troubleshooting134Information Codes412 No data from the transmitting side. Check with the other party. --414 Polling password does not match. Check th

Troubleshooting135Information CodesProblem SolvingNOTE1. After identifying the problem and verifying the recommended action, if the information Codes

Troubleshooting136If the recording paper becomes jammed in the machine, the display will show an Information Code 001, 002, 007 or 008.NOTE1. The Reco

Troubleshooting137Problem SolvingIf a document becomes jammed in the machine, the display will show the Information Code 030 or 031.Clearing a Documen

Troubleshooting138If the receiving party reports that the received documents were black, or contained black lines, try making a copy on your unit to v

Troubleshooting139Problem SolvingIf you find toner on the back of the recording paper, the printer roller in the fuser unit is probably dirty.NOTE1. I

14Installing Your MachineMain Unit and AccessoriesUnpack the carton and check that you have all the accessories illustrated.NOTE1. The shape of the te

Troubleshooting140If document misfeeding occurs frequently, we suggest you adjust the ADF.Adjusting the Automatic Document Feeder (ADF)To adjust the A

Troubleshooting141Problem SolvingThe Verification Stamp contains ink. When the stamp mark appears faded or hard to see, the stamp should be replaced

Troubleshooting142When you do not hear a dial tone through the telephone connected to the machine or when the telephone does not ring (No automatic re

143AppendixAppendixSpecificationsCompatibility ITU-T Group 3Coding Scheme MH, MR, MMR (Conforms to ITU-T Recommendations)Modem Type ITU-T V.34, V.17,

Specifications144NOTE1. The left and right print margin is 5.5 mm when printing a Letter or Legal size document with 600 dpi from a PC.Print Margin (S

145AppendixRecording Paper SpecificationsIn general, most photocopy papers will also work very well. There are many "name" and "generi

146Options and SuppliesPlease contact your local Panasonic dealer for availability.A. Options:B. Supplies:Order No. Picture DescriptionUE-403176 Hands

147AppendixRegulatory InformationDeclaration of Conformity (DoC)Panasonic Communications Co., Ltd. declares that this G3 Facsimile equipment is in com

Regulatory Information148<For U.K Users.>This appliance is supplied with a moulded three pin mains plug for your safety and convenience.A 5 amp

Regulatory Information149Appendix<For Germany Users>Machine Noise Information-Regulation - 3. GPSGV, January 06, 2004: The highest acoustic pres

15Installing Your MachineInstalling the AccessoriesNOTE1. For some countries, the handset may not be available because of the country’s regulation or

150GlossaryABBR. No.(Abbreviated Number)The ability to store full phone numbers into the dialler and then utilizing a short series of keystrokes to sp

Glossary151AppendixFile A task that has been stored into the memory of your unit. Examples are deferred transactions.Fixed print reduction The method

Glossary152Overlap Printing Documents too long to be reduced are automatically printed on two pages with approximately 10 mm overlap.Panasonic Super S

153AppendixITU-T Image No. 1All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).

154IndexAABBR. Number List ...124Abbreviated Dialling...49, 54Abbreviated Dialling Number

155IndexPPaper Specifications ...145Password Reception ...104Password Transmission...

For Service, Call:For Customer Support:Panasonic Communications Co., Ltd.Fukuoka, Japanhttp://www.panasonic.co.jp/global/Printed in PhilippinesMarch 2

16Installing the Toner Cartridge1Unpack the Toner Cartridge and rock it back and forth as shown for 5 or 6 times to even the toner inside.2Remove the

Installing the Toner Cartridge17Installing Your MachineNOTE1. Used toner cartridge should be disposed properly according to local regulations.4Align t

18Loading the Recording PaperPaper SpecificationsIn general, most bond papers will produce excellent results. Most photocopy papers will also work ver

Loading the Recording Paper19How to Load the Recording PaperInstalling Your Machine41. Load the paper into the Paper Cassette.Slide the paper width gu

IMPORTANT INFORMATIONWhen requesting information, supplies or service always refer to the model and serial number of yourmachine. The model and serial

20Adjusting the Paper Cassette for the Paper LengthThe factory default Paper Length setting for the Paper Cassette is on A4 size. To change the paper

21Installing Your MachineAdjusting the Paper Cassette for the Paper WidthThe factory default Paper Width setting for the Paper Cassette is on A4 size.

22Connecting the Telephone Line Cable and Power Cord Power CordPlug the supply cord into the mains AC socket outlet. Connect the supply cord coupler

Connecting the Telephone Line Cable and Power Cord23Installing Your MachineExternal Telephone (Optional)You can connect an additional standardsingle l

24Setting the Dialling Method (Tone or Pulse)Your machine can operate with either of two dialling methods (Tone or Pulse), depending on the type of te

25Installing Your MachineAdjusting the VolumeYou can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear th

26User ParametersYour facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. Fo

User Parameters27Installing Your MachineWhen you send a document, your LOGO appears on the top of the copy printed out at the other station.The LOGO h

User Parameters28If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote

User Parameters29Installing Your MachineIf the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your ID

3Table of ContentsSafety Information... 7Precau

30Programming Your MachineOne-Touch/Abbreviated Dialling NumbersOne-Touch and Abbreviated Dialling are two fast ways of dialling full telephone number

One-Touch/Abbreviated Dialling Numbers31Entering One-Touch/Abbreviated Dialling NumbersProgramming Your MachineNOTE1. If you require a special access

One-Touch/Abbreviated Dialling Numbers32If you have to change or erase any of the One-Touch/Abbreviated dialling numbers, follow the steps below.NOTE1

One-Touch/Abbreviated Dialling Numbers33Editing One-Touch/Abbreviated Dialling NumbersProgramming Your MachineTo erase the settings of One-Touch/ABBR

One-Touch/Abbreviated Dialling Numbers34After programming a one-touch dialling number, you can print out the directory sheet which includes the first

35Programming Your MachineCustomizing Your MachineYour facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the P

Customizing Your Machine36Fax Parameter TableNo. ParameterSetting NumberSetting Comments01 CONTRAST 1 Normal Setting the home position of the CONTRAST

Customizing Your Machine37Fax Parameter TableProgramming Your Machine18 OP CALL TIMER 1 20 sec. Selecting the length of time that your machine signals

Customizing Your Machine38Fax Parameter Table34 ENERGY SAVER MODE1 Off To reduce the power consumption in standby, select either Energy-Saver or Sleep

Customizing Your Machine39Fax Parameter TableProgramming Your MachineNOTE1. The standard settings are printed on the Fax Parameter List. To print out

Table of Contents4Basic Transmission Settings ... 42 General Des

40Basic OperationsLoading DocumentsIn general, your machine will send any document printed on A4 size paper.Note:The maximum document width that can b

Loading Documents41Basic Operations1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign objects.2.

42Basic Transmission SettingsYou can temporarily change the transmission settings either before or after you place the document on the ADF. These sett

Basic Transmission Settings43Basic OperationsThe Verification Stamp helps you to confirm successful transmissions by stamping the bottom of each succe

Basic Transmission Settings44A Communication Journal lets you verify if the transmission was successful. You can select the condition to print out th

45Basic OperationsSending DocumentsYou can choose either Memory or Direct Transmission.Use Memory Transmission if:• You want to send the document to m

Sending Documents46Your machine quickly stores the document into the machine's memory.Then, starts to dial the telephone number.If the transmissi

Sending Documents47Memory TransmissionBasic OperationsIf you need to retain the incomplete documents even after the last redial, change Fax Parameter

Sending Documents48Memory TransmissionManual Number DiallingTo dial the telephone number manually, follow the steps below.NOTE1. If you need a special

Sending Documents49Memory TransmissionBasic OperationsOne-Touch DiallingOne-Touch Dialling allows you to dial a full telephone number by pressing a si

Table of Contents5Edit File Mode ... 83

Sending Documents50Memory TransmissionDirectory Search DiallingDirectory Search dialling allows you to dial a full telephone number by searching the s

Sending Documents51Memory TransmissionBasic OperationsMulti-Station Transmission (Broadcasting)If you have to send the same document(s) to multiple st

Sending Documents52If your machine's memory is full or you wish to send the document immediately, use Direct Transmission.Manual Number Dialling

Sending Documents53Direct TransmissionBasic OperationsOne-Touch Dialling (Direct Transmission)One-Touch Dialling allows you to dial a full telephone n

Sending Documents54Direct TransmissionAbbreviated Dialling (Direct Transmission)Abbreviated dialling is a speedy way to dial a frequently dialled tele

Sending Documents55Direct TransmissionBasic OperationsDirectory Search Dialling (Direct Transmission)Directory Search dialling allows you to dial a fu

Sending Documents56If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine requires an optional fa

Sending Documents57Voice Mode TransmissionBasic OperationsOn-Hook DiallingFor On-Hook Dialling, follow the steps below.NOTE1. If you need a special ac

Sending Documents58You can do the following while sending a document from memory or receiving a document.• Reserve the next transmission into memory.

Sending Documents59Transmission ReservationBasic OperationsDirect Transmission Reservation (Priority Transmission Reservation)If you are in a rush to

Table of Contents6Confidential Mailbox ... 107 Gen

Sending Documents60Transmission ReservationTo cancel the direct transmission reservation1Make sure the document is on the ADF.DIRECT XMT RESERVED<0

Sending Documents61Basic OperationsAutomatic RediallingManual RediallingYou can also redial the last dialled number manually by pressing key.NOTE1.

62Receiving DocumentsYou can select one of the four modes as shown below.NOTE1. Depending on the model of the Telephone Answering Machine (TAM) that i

Receiving Documents63Basic OperationsWhen your machine is set to this mode, your machine will not receive documents automatically. If you receive a fa

Receiving Documents64When your machine is set to this mode, your machine will switch to document reception or voice communication automatically.Settin

Receiving Documents65Basic OperationsWhen your machine is set to this mode, it will immediately begin to receive documents automatically when a call i

Receiving Documents66Your machine is equipped with a unique feature called TAM Interface which enables it to automatically switch a single telephone l

Receiving Documents67TAM (Telephone Answering Machine) Interface ModeBasic OperationsSetting the TAM Interface ModeOperation of TAM Interface Mode1Cha

Receiving Documents68This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents sent to you by the othe

Receiving Documents69Basic OperationsIf the received document is extremely long (over 39% longer than the recording paper), the document will be divid

7Getting to Know You r Machin eGetting to Know Your MachineSafety InformationWARNING!denotes a potential hazard that could result in serious injury or

Receiving Documents70If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically starts receiving doc

71Basic OperationsMaking Copies Your machine has a copy function which can make single or multiple copies.NOTE1. The copy will be reduced automaticall

72Advanced FeaturesTimer Controlled CommunicationsYou can send a document to one or multiple stations at any preset time within the next 24 hours. Up

Timer Controlled Communications73Advanced FeaturesNOTE 1. If you enter a wrong number in Step 3, press , then re-enter the right number.2. To change

74PollingPolling means calling other station(s) to retrieve a document. The other station must know in advance that you will call and must have a doc

Polling75Advanced FeaturesIn order to let other stations poll your machine, you must prepare your machine with a document stored in memory. Be sure t

Polling76The following procedure lets you poll a document from one or multiple stations. Be sure to set the polling password before polling. (See pag

77Advanced FeaturesProgram KeysYour fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the same group

Program Keys78Setting for Deferred TransmissionTo set a Program Key for deferred transmission1 PROGRAM (1-4)ENTER NO. OR ∨ ∧2 PROGRAM[P ]PRE

Program Keys79Advanced FeaturesSetting for Deferred PollingTo set a Program Key for deferred polling1 PROGRAM (1-4)ENTER NO. OR ∨ ∧2 PROGRAM

Safety Information8CAUTION!denotes hazards that could result in minor injury or damage to the machine.• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY

Program Keys80Setting for Normal PollingTo set a Program Key for normal polling1 PROGRAM (1-4)ENTER NO. OR ∨ ∧2 PROGRAM[P ]PRESS PROGRAM KEY

Program Keys81Advanced FeaturesSetting for One-Touch KeyTo set a Program Key for One-Touch Key1 PROGRAM (1-4)ENTER NO. OR ∨ ∧2 PROGRAM[P ]PR

Program Keys82To change the settings in a Program Key, follow the procedure on setting a Program Key on pages 77 to 81.• Start time or station(s) for

83Advanced FeaturesEdit File ModeYour machine has a document image memory which enables you to reserve memory transmission, memory deferred transmissi

Edit File Mode84To view the contents of a file list on the display without printing it, follow the steps below.Viewing the Contents of a File List1 ED

Edit File Mode85Advanced FeaturesTo change the start time and/or stations in a communication file, follow the steps below.Changing the Start Time or t

Edit File Mode86Changing the Start Time or the Station of a FileNOTE1. Your machine cannot change the start time and/or stations in the file while it

Edit File Mode87Advanced FeaturesTo delete the file in memory, follow the steps below.NOTE1. Your machine cannot delete the file while it is being sen

Edit File Mode88To print the contents of the communication file, follow the steps bellow.NOTE1. Your machine cannot print the file while it is being s

Edit File Mode89Advanced FeaturesTo add documents into the file, follow the steps bellow.NOTE1. Your machine cannot add the document into a file while

9Getting to Know You r Machin ePrecautionCAUTION!denotes hazards that could result in minor injury or damage to the machine.Do not install the machine

Edit File Mode90If a memory communication has been unsuccessful due to a busy line or no answer, the document you stored is automatically erased from

91Advanced FeaturesAccess CodeThe Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code is registered, no

Access Code92The machine can restrict the operation of setting/printing the Fax Parameters only.Ex: When setting the Fax Parameter.Operating Your Mach

93Advanced FeaturesReceive To MemoryThis feature is used to secure all received documents by storing them into the memory. To print out the document

Receive To Memory94After receiving a document with the Receive To Memory feature, the following message will appear on the display.MESSAGE IN MEMORY

95Advanced FeaturesDistinctive Ring Detector (DRD)This function is only effective for companies in countries which offer the DRD Service.Your machine

96Fax Cover SheetA Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient's name, originator's

Fax Cover Sheet97To use the Fax Cover SheetAdvanced FeaturesFax Cover Sheet SampleExplanation of Contents***** FACSIMILE COVER SHEET *****(1)dd-mmm-yy

98PIN Code AccessIf your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to prompt the user t

PIN Code Access99Advanced FeaturesNOTE 1. The PIN code is shown as " " on the display when dialling the number.2. This feature is not ava