Panasonic KX-F700 User Manual

PanasonicTéléphoné Answering System with FacsimileKX-F700Model No. KX-F700CO p er a ti n g/NSTRUCTIONSPlease read these Operating Instructions before

Installation and PreparationInstalling the batteriesThe batteries are required to retain voice messages in memory when the power cord is disconnected

Installation and PreparationConnections and dialing mode settingHelpful hint for setting the dialing mode:1. Ensure that the dialing mode selector is

Installation and PreparationAdjusting VolumesYou can adjust the volume level of the ringer, the handset and the speaker. These volume levels should be

Installation and PreparationRecording Greeting MessagesRecord two types of greeting messages before using the unit as an answering device and a facsim

Installation and PreparationChecking greeting messages0 Open the station key panel.0 Checking the greeting message for the /iA/S/F4Xmode;Press GREET

Installation and PreparationSelecting the Receive ModeSelect a desired receiving mode by pressing the RECEIVE MODE button repeatedly. The selected mod

Basic InstructionsMaking and Answering Voice CaiisMaking voice caiis______________________O Press SP-PHONE or lift the handset, then listen for the di

Basic InstructionsRedialing the last dialed number.If the line is busy or you wish to redial the last dialed number, use the REDIAL7PAUSE button.Press

Basic InstructionsBefore TransmissionAcceptable documentsThe unit can transmit documents that meet the following conditions.—Document width should be

Basic InstructionsLoading documentsO Open the document feeder tray.Q Insert the documents FACE DOWN until a beep tone is heard.—The unit can accept up

Please read IMPORTANT SAFETY INSTRUCTIONS on page 74 before use. Read and understand all instructions.For the United States OnlyThe Telephone Con

Basic InstructionsTransmitting DocumentsTransmitting documents manuaiiy0 Insert the documents FACE DOWN until a beep tone is heard.0 Press SP-PHONE or

Basic InstructionsTransmitting documents using automatic diaiingYou can transmit documents automatically using one-touch dialing and speed dialing.Bef

Basic instructionsReceiving Documents and/or Voice CaiisManual receptionWhen in the TEL mode or during a telephone conversation, you can receive docum

Basic InstructionsSetting the number of rings to answer in the ANS/FAX modeThis feature determines the number of rings after which the unit answers a

Basic InstructionsReceiving in the TEL/FAX modeWhen a call comes in, the unit will work as follows.A call comes in. iKlThe unit will automatically ans

Basic InstructionsSetting the number of rings to answer in the TEL/FAX modeThis feature determines the number of rings after which the unit answers a

Basic InstructionsReceiving in the FAX modeWhen a call comes in, the unit will automatically answer the line after 1 to 4 rings (user

Basic InstructionsMaking a CopyAny transmissible document can be copied {see page 18). To make a copy, follow the steps below.O Insert the documents F

Basic InstructionsOperating the Answering DeviceSetup of voice message and document receptionThe unit can save a total of 15 minutes of voice recordin

Basic InstructionsFunctions during piaybackErasing recorded messagesRepeating a message:Press REPEAT to play back the previous message.Skipping

Thank you for purchasing the Panasonic Telephone Answering System with Facsimile. This unit combines multiple functions of Facsimile,

Basic InstructionsRecording a memo messageIf the user is going out and wants to leave a private message for someone, they can record a voice memo in t

Basic InstructionsSetting the message alertWhen this feature is on, the unit will let you know with a slow beep if a caller’s messag

Basic SettingsUser Programmable FeaturesThe unit has the following programming features.Basic features are the settings that need to be programmed upo

Basic SettingsAdvanced featuresCodeFeatureDescriptionSelection Page#21LOGO POSITIONSetting the logo print position on the transmitted document.OUT/IN/

Basic SettingsHow to enter letters and symbolsThe dial keypad and the direct call station 1 are used as alphabet and symbol character input keys when

Basic SettingsSpecial uses of the direct call station keysDirect call stations 2, 4 and 5 are used as command keys.Character key'----------------

Basic SettingsSetting the date and timeThe internal clock of the unit will print the date and time, on the top line of all fax mess

Basic SettingsSetting your facsimile telephone numberYour programmed phone number will be printed on the top of each page transmitted from your unit.P

Basic SettingsStoring Phone Numbers for Automatic DialingThe unit’s memory allows you to use both one-touch dialing (up to 10 phone numbers) and speed

Basic Settingsstoring phone numbers for speed dialingEach dialing station can store a phone number up to 30 digits in length and the a

Table of Contentsn ¡nstallation and PreparationLocation of Controls... 6Front view...

Advanced InstructionsElectronic Telephone DirectoryThe station names stored in memory for automatic dialing will be automatically registered in the el

Advanced InstructionsPollingPolling means that you call another tacsimile machine to retrieve a document. On the other hand, the documents loaded on y

Advanced InstructionsDelayed TransmissionUsing a built-in clock, this unit can send documents automatically at a specific time. This al

Advanced InstructionsRemote Fax Receiving Using an Extension PhoneIf you have an extension phone connected to the same line, it is possib

Advanced InstructionsChanging the remote fax activation codeYour code can be from 1 to 4 digits long. The numbers 0 through 9 and character * may be u

Advanced InstructionsJunk Mail ProhibitorThis feature is effective to prevent fax receptions from unauthorized stations.With this feature, the unit ca

Advanced InstructionsTransmitting documents to your unit with the prohibitor IDIf the junk mail prohibitor feature is activated, automatic fax recepti

Advanced InstructionsSpecial SettingsLogo print positionYour logo, telephone number, date, time and page number will be printed on the t

Advanced InstructionsSetting the day/night modeYou may wish to use the unit as a telephone and facsimile {TEL/FAX mode) during the business hours and

Advanced InstructionsPaper save reception/copyUse this feature when you wish to save a recording paper during fax reception or copying.

Polling ... 41Polling reception ...

Advanced InstructionsExtension copyWith this feature, the unit will copy a document twice in length.We recommend that you use this feature when

Advanced InstructionsOriginal modeUse this feature when you need to transmit and copy a document with very faint writing or very dar

Advanced InstructionsVoice ContactYou can have a voice conversation on the same call after fax transmission or reception is completed. This saves the

Advanced InstructionsTONE, FLASH and PAUSE ButtonsTONE button________________________________________The TONE (*) button is used when your tine has a

Advanced InstructionsVoice MailboxThe unit has four memory locations—common memory and three mailbox memories. The greeting messages and incoming call

Advanced InstructionsProgramming the mailbox passwordProgram your own password for your mailbox to prevent other users from retrieving messages. You c

Advanced InstructionsRetrieving messages in the maiiboxWhen there is a new message in a mailbox, the mailbox indicator will flash on the display. Exam

Advanced InstructionsRetrieving messages in the mailbox from a remote locationThe following operation allows the unit to play back voice messages stor

Advanced InstructionsOperating the Answering Device from a Remote PhoneYou can access your unit and retrieve the incoming messages from a

Advanced InstructionsProgramming the remote ANS IDThe remote ANS ID is used to access your answering device from a remote location with

Installation and PreparationLocation of ControlsFront view_____________Rear view

Advanced InstructionsRetrieving the recorded messages in the mailbox□©d](Dd®(Your phone©dlf)sd®1number)▼©d©(Your mailboxmmm0©®number)□©©©d©(Mailbox©©©

Advanced InstructionsErasing a specific message from memoryPress 4 when the message you want to erase is being played.—The unit will erase the message

Advanced InstructionsRe-recording a greeting messageYou can change the content of the greeting message from a remote location.O Call your unit.□ ®(fl®

Advanced InstructionsPager AlertThe feature allows your unit to call your pager automatically each time an incoming message is recorde

Reports and ListsPrinting Reports and ListsYou can get the following reports and lists from your unit. See pages 65 and 66 for sample reports and list

Reports and ListsSample reports and listsBasic feature listВЙ51С FEATURE LISTNO.featureSETTING,«01 SET DATE & TIME«02 YOUR LOGO«03 YOUR TELEPHONE

Reports and ListsJournal report(T) Communication mode:TX...Transmission RX... Reception POL.TX...Polling transmission POL.RX...Polling reception@ Numb

Reports and ListsSetting journal auto printThis feature allows the unit to print a record of the last 35 fax communications (transmissions and recepti

Troubleshooting and MaintenanceTroubleshootingError messages on the displayIf the unit detects a problem, one of the following messages will appear on

Troubleshooting and MaintenanceERROR MESSAGECA USE AND REMEDYTRANSMIT ERROR•Transmission error occurred. Try again.UNIT OVERHEATED•The unit is too hot

Installation and PreparationControl panel0 NEW MESSAGES button (page 28)Used to play back only new messages.0 ERASE button (page 29)Used to erase reco

Troubleshooting and MaintenanceFAX RECEPTiON (coni.)Recording image is faint.—The sender transmitted a faint document. Request them to transmit a clea

Troubleshooting and MaintenanceClearing a recording paper jamWhen the unit does not eject a recording paper during reception or copying, the recording

Troubleshooting and MaintenanceClearing a document jamWhen an original document becomes jammed, remove the jammed document by following the steps belo

Troubleshooting and MaintenanceMaintenanceCleaning the document feeder unitWhen the misfeeding occurs frequently or when dirty patterns or black bands

General InformationImportant Safety InstructionsWhen using this unit, basic safety precautions as below should always be followed to reduce the risk o

General InformationAccessory Order InformationUse the following type of recording paper for replacement. For accessory order, call toll free 1 -800-33

General InformationUsers in the U.S.A.If required by the telephone company, inform them of the following.—FCC Registration No.: (found on the rear sid

General InformationLimited Warranty for the U.S.A.PANASONIC PERSONAL FACSIMILELimited WarrantyMatsushita Consumer Electronics Company or Panasonic Sal

General InformationUsers in CanadaSAFETY PRECAUTIONSThis unit may only be connected to electrical outlets that supply 120 V AC.NOTICE:The Canadian Dep

General InformationLimited Warranty for CanadaMatsushita Electric of Canada Limited5770 Ambler Drive, Mississauga, Ontario L4W 2T3Panasonic one year w

Installation and PreparationControl panel (cont.)@ Direct call station keys (pages 16, 21 and 38)Used for one-touch dialing. Also used as character ke

General InformationIndexA Advanced feature list ... 64ALL MESSAGES ...

FAX CORRESPONDENCETO;DATE:FROM:OUR TEL. NO.We would like to take this opportunity to introduce you to our Panasonic telephone answering device with fa

General InformationSpeed dialer listStationNo.Name/Phone No.StationNo.Name/Phone No.0011011202 13031404 1505160617071808190920102182

Servicenter Directory (For the U.S.A. only)PRODUCTINFORMATiON^ OPERATION ASSISTANCE* LITERATURE REQUESTS* DEALER LOCATIONSDIAL TOLL FREE: 1-800-HELP-F

Answering device remote operation cardMailbox Remote OperationRecording a message into a mailbox:1. Call your unit.2. Press □ and the mailbox no. (□

Key Remote CommandDRepeating a messageBSkipping a messageaNew message playbackBAll message playback□Room monitoring□Re-recording a greeting message□St

FAX ADVANTAGE PROGRAM (For the U.S.A. only)We are proud to present the Panasonic Fax Advantage Program, IPs an incredible service program thaPs full o

Installation and PreparationInstalling Your UnitInstalling the recording paper0 Slide the lever toward you to open the top cover.0 Place a recording p