Panasonic DPC322 User Manual

Digital Colour Imaging SystemsOperating InstructionsModel No. DP-C262/C322Before operating this machine, please read this manual completelyand keep

10 Chapter 1 Getting to Know Your MachineChapter 1Getting to Know Your MachineMenu MapThe main screen and menu of the fax feature are as follows:Ad

100 Chapter 5 Internet FaxSending an Email ProcedureThe basic operation to send an Email is as follows:z Email Addresses and Fax Stations can be mi

101 Chapter 5 Internet Fax3.Select “Email”.4.Enter an Email address by selecting “Keyboard” or select a pre-programmed Email address.z Refer to Ent

102 Chapter 5 Internet FaxEntering an Email AddressEmail addresses can be entered by any of the following methods:Using the onscreen keyboardUsing

103 Chapter 5 Internet FaxUsing the Onscreen KeyboardTo enter an Email address directly from the onscreen keyboard, follow the steps below:1Follow

104 Chapter 5 Internet FaxUsing the Address Book Use a Key NameIf an Email address is pre-programmed in the address book, it can be selected by us

105 Chapter 5 Internet Fax Use Group DiallingFor transmission to multiple destinations with group dialling, follow the steps below.z To use a Grou

106 Chapter 5 Internet FaxSearching for Destinations  Search through the Address Book (Local Search)The Email address of a remote station programm

107 Chapter 5 Internet Fax Search through the LDAP server (LDAP Search)LDAP search is a feature that searches through the address book on an LDAP

108 Chapter 5 Internet Fax6Choose a destination, and then select “OK”.z Only one Email address can be selected at a time.z You can switch between t

109 Chapter 5 Internet FaxMemo

11 Chapter 1 Getting to Know Your MachineBasic Menu Screen• Quality Adj. (Setting Original Quality: See page 26)• File Type and Name (Setting a Fil

110 Chapter 5 Internet FaxUsing Cc, Bcc and FromWhen creating an Email, you have the option of setting Cc and Bcc as its destinations and entering

111 Chapter 5 Internet FaxSetting Cc and BccTo set Cc and Bcc as Email destinations, follow the steps below:1On the Email screen, select “Cc” or “B

112 Chapter 5 Internet FaxSetting From fieldThe From field is preset in the Machine, you can change the From field by selecting “From” on the Email

113 Chapter 5 Internet FaxSetting SubjectEvery time you send Email, you can enter its subject manually. To enter a subject, follow the steps below:

114 Chapter 5 Internet FaxSetting a File Type and a FilenameDocuments can be scanned into a PDF or TIFF format, and renamed as well.z Internet Fax

115 Chapter 5 Internet Fax7Enter a filename, and then select “OK”.z The filename can be up to 20 characters long.z For using the onscreen keyboard,

116 Chapter 5 Internet FaxEmailing an A3-Sized DocumentReceiving stations may not receive large documents depending on their recording capability (

117 Chapter 5 Internet Fax5Select “A3 Email XMT”.6Select “On”, and then select “OK”.7Set an Email address.z Refer to Entering an Email Address. (Se

118 Chapter 5 Internet FaxSetting Message Delivery Notice (MDN)To enable Message Delivery Notice feature, follow the procedures below.z Standard se

119 Chapter 5 Internet Fax7Set an Email address.z Refer to Entering an Email Address. (See page 102)8Press the Start key.The original(s) are stored

12 Chapter 1 Getting to Know Your MachineMore Menus > Advanced Comm. ScreenMore Menus > Select Mode Screen• Deferred Comm. Transmit (Deferred

120 Chapter 5 Internet FaxWhen Email Transmission FailsIf the Email fails to reach its destination, an error mail is returned from the mail server

121 Chapter 5 Internet FaxUsing a Completion Notice Using Completion Notice feature, completion of sending Email or fax transmission is informed to

122 Chapter 5 Internet FaxReceiving an EmailIf the machine connects to a network as a POP Client, it can receive Email either automatically or manu

123 Chapter 5 Internet FaxReceiving Email ManuallyWith “147 Auto POP Receive” set to “Invalid” in Function Parameters (Fax/Email Settings> Fax P

124 Chapter 5 Internet FaxReceiving Email with the Program KeyThis function allows others to share your machine to retrieve their Emails from the P

125 Chapter 5 Internet FaxMemo

126 Chapter 5 Internet FaxReceiving an Email on a ComputerThis section explains how to receive Emails transmitted from the machine to a computer, a

127 Chapter 5 Internet FaxOpening EmailWhen you open an Email received from Internet Fax, the screen as shown below is displayed.z For your referen

128 Chapter 5 Internet FaxInbound RoutingWhat is Inbound Routing?Using the Inbound Routing feature, your machine can route documents received from

129 Chapter 5 Internet FaxRouting Setup FlowBefore the inbound routing feature can be used, the Function Parameters and address book programming is

13 Chapter 1 Getting to Know Your MachineMore Menus > Edit File Mode ScreenMore Menus > Print Out Screen•File List (Displaying a Communicatio

130 Chapter 5 Internet FaxSettings for Inbound RoutingTo use the inbound routing feature, program the following parameters to meet the type of rout

131 Chapter 5 Internet FaxProgramming the Address Book for Inbound RoutingTo use the inbound routing feature, program the transferring destination

132 Chapter 5 Internet Fax7Enter a key name, and then select “OK”.z Key names are used to select the destinations on the touch-panel display.z For

133 Chapter 5 Internet Fax11To enable routing by a numeric ID, enter a numeric ID, and then select “OK”.z This screen appears when “153 TSI Routing

134 Chapter 5 Internet FaxUsing the Relay FeatureWhat is the Relay Feature?From your PC or your machine, you can send documents to the End Receivin

135 Chapter 5 Internet FaxRelay Station• Sends Email received from the initial sending station to an end receiving station (a fax station connected

136 Chapter 5 Internet FaxSetting up a Relayed Transmission NetworkThis section explains how to set up a relayed broadcasting network. What is the

137 Chapter 5 Internet FaxExample of a Relayed Transmission Network An example of a relayed transmission network using relay stations at two locati

138 Chapter 5 Internet FaxSample Entries in Address Book Table 1: Initial Sending Station (New York)zTelephone number : 212 111 1234zEmail address

139 Chapter 5 Internet Fax Table 3: Relay Station (Singapore)zTelephone number : 65 111 1234 zEmail Address (SMTP) : [email protected]

14 Chapter 2 Basic Fax TransmissionChapter 2Basic Fax TransmissionFax Transmission ProcedureThe basic procedure of transmitting a fax on this machi

140 Chapter 5 Internet FaxFunction Parameters for Relay StationsProgram the following parameters to use this machine as a relay station in Function

141 Chapter 5 Internet FaxFor more Function Parameters details, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters)

142 Chapter 5 Internet FaxAdding End Receiving Stations for Relayed TransmissionYou can add end receiving stations to the Address Book by the follo

143 Chapter 5 Internet Fax6Enter a station name, and then select “OK”.z Enter a station name up to 15 characters.z For using the onscreen keyboard,

144 Chapter 5 Internet FaxRelayed Transmission from Internet FaxDocuments can be transmitted to fax stations on the telephone line via Internet Fax

145 Chapter 5 Internet Fax7Select an end receiving station to which the relay station relays.z For instructions on how to enter destinations, refer

146 Chapter 5 Internet FaxRelayed Transmission from PCUsing your Email application, you can send any document(s) from your PC as a TIFF-F attachmen

147 Chapter 5 Internet FaxRequesting a Relayed Transmission from a ComputerRequesting a relayed transmission, fill the field in your mailer that co

148 Chapter 5 Internet FaxConvenient Application Software TIFF ConverterThe TIFF converter is an application that converts files created in anothe

149 Chapter 5 Internet FaxMemo

15 Chapter 2 Basic Fax Transmission3Enter the fax number from the keypad or select a destination.orz Refer to Entering a Destination. (See page 16)

150 Chapter 5 Internet FaxResult of Relayed TransmissionWhen the relayed transmission feature is used, two reports as described below are transmitt

151 Chapter 5 Internet Fax Fax Relay Log EmailEach time a relay station completes a transmission, it Emails a Fax Relay Log to the administrator c

152 Chapter 5 Internet FaxUseful Terms to RememberDHCP (Dynamic Host Configuration Protocol)DHCP is a protocol for dynamically assigning IP address

153 Chapter 5 Internet FaxMemo

154 Chapter 6 Handling Communication Reservation FilesChapter 6Handling Communication Reservation FilesEditing a Communication Reservation FileYour

155 Chapter 6 Handling Communication Reservation FilesReading the Reservation ReportItems covered in the reservation report are as follows:No. Item

156 Chapter 6 Handling Communication Reservation FilesEditing Communication ReservationsTo change the start time and/or stations in a communication

157 Chapter 6 Handling Communication Reservation Files7Edit the destination.z To delete a destination(s), select “Delete”, and then go to step 9.z

158 Chapter 6 Handling Communication Reservation FilesDeleting a Communication Reservation FileTo delete the file in memory, follow the steps below

159 Chapter 6 Handling Communication Reservation FilesPrinting a Communication Reservation FileCommunication reservation files stored in memory can

16 Chapter 2 Basic Fax TransmissionEntering a DestinationStations can be entered by using the following methods or a combination of these:Manual Di

160 Chapter 6 Handling Communication Reservation FilesAdding Documents to a Communication Reservation FileDocuments can be added to a communication

161 Chapter 6 Handling Communication Reservation FilesResending an Incomplete DocumentWith “31 Incomplete File Save” set to “Valid” in Function Par

162 Chapter 7 Program Destinations/Program KeysChapter 7Program Destinations/Program KeysAddress BookWhat is Address Book?With the fax numbers or E

163 Chapter 7 Program Destinations/Program KeysAdding a Fax Number into the Address BookTo add a fax number to the address book, follow the steps b

164 Chapter 7 Program Destinations/Program Keys7Enter key name, and then select “OK”.z Key names are used to select destinations on the touch-panel

165 Chapter 7 Program Destinations/Program KeysAdding an Email Address to Address BookTo add an Email address to the address book, follow the steps

166 Chapter 7 Program Destinations/Program Keys7Enter a key name, and then select “OK”.z Key names are used to select destinations on the touch-pan

167 Chapter 7 Program Destinations/Program KeysEditing Address BookTo edit the station in the address book, follow the steps below:1Press the Funct

168 Chapter 7 Program Destinations/Program KeysDeleting a Destination from Address BookTo delete a remote station from the address book, follow the

169 Chapter 7 Program Destinations/Program KeysPrinting the Address Book ListTo print the address book list, follow the steps below:z The address b

17 Chapter 2 Basic Fax Transmission Number Pad Screen  Using “Pause” z If you are using a PBX, enter the external access number first, and then s

170 Chapter 7 Program Destinations/Program KeysProgram KeysWhat is Program Keys?There are three ways to use program key as follows: Using for Prog

171 Chapter 7 Program Destinations/Program KeysSetting for Program DiallingTo program a communication feature on program key, follow the steps belo

172 Chapter 7 Program Destinations/Program Keys7Program each desired feature.z Deferred CommunicationTransmit (see page 48)Polling (see page 50)z P

173 Chapter 7 Program Destinations/Program KeysSetting for Group DiallingTo program multiple destinations on program key, follow the steps below:z

174 Chapter 7 Program Destinations/Program Keys7Select the destinations to be programmed, and then select “OK”.The group dialling is programmed.z P

175 Chapter 7 Program Destinations/Program KeysEditing a Group DiallingTo edit a group dialling, follow the steps below:1Press the Function key.2Se

176 Chapter 7 Program Destinations/Program Keys8Select the destination to be programmed, and then select “OK”.z Press Reset key to return the machi

177 Chapter 7 Program Destinations/Program KeysMemo

178 Chapter 7 Program Destinations/Program KeysDeleting the Program Key settingTo delete a program dialling or group dialling destination, follow t

179 Chapter 7 Program Destinations/Program KeysPrinting the Program ListTo print the program list, follow the steps below:z The program list can al

18 Chapter 2 Basic Fax TransmissionUsing the Address Book Use a Key NameIf a destination is registered in the address book, it can be selected by

180 Chapter 7 Program Destinations/Program KeysProgramming Email Manual Reception on Program KeysWhen this machine is connected to a POP Server, PO

181 Chapter 7 Program Destinations/Program Keys8Enter the password, and then select “OK”.9Select “Invalid” or “Valid”, and then select “OK”.The POP

182 Chapter 8 Reading Reports/ListsChapter 8Reading Reports/ListsTransaction JournalThe “Journal” is a record of the last 200 transactions (a trans

183 Chapter 8 Reading Reports/ListsViewing Communication Results on Touch-Panel DisplayTo view the communication results on the touch-panel display

184 Chapter 8 Reading Reports/ListsReading Transaction JournalItems in the transaction journal are listed below.No. Item Explanation(1) Printout da

185 Chapter 8 Reading Reports/Lists(5) Pages Number of pages transmitted or received. The 3-digit number is the number of pages successfully transm

186 Chapter 8 Reading Reports/ListsCommunication JournalThis is a report that is printed at the end of each transaction to keep a record of the com

187 Chapter 8 Reading Reports/ListsItems that are covered in the communication journal are listed below.No. Item Explanation(1) Indication of commu

188 Chapter 8 Reading Reports/Lists(6) Communication result “OK” indicates that the communication was successful.“Busy” indicates that the communic

189 Chapter 8 Reading Reports/ListsMemo

19 Chapter 2 Basic Fax Transmission Use Group DiallingFor transmission to multiple destinations using group dialling, follow the steps below:z The

190 Chapter 8 Reading Reports/ListsAddress Book ListThis section explains how to print and read the address book list.Printing Address Book ListTo

191 Chapter 8 Reading Reports/ListsReading Address Book ListItems in the address book list are listed below.No. Item Explanation(1) The first lette

192 Chapter 8 Reading Reports/ListsProgram ListThis section explains how to print and read the program list.Printing Program ListTo print the progr

193 Chapter 8 Reading Reports/ListsReading Program ListItems in the program list are listed below.No. Item Explanation(1) Key name Key name.(2) Pro

194 Chapter 8 Reading Reports/ListsFax Parameter ListThis section explains how to print and read the fax parameter list.Printing Fax Parameter List

195 Chapter 8 Reading Reports/ListsReading Fax Parameter ListItems in the fax parameter list are listed below.No. Items Explanation(1) Parameter nu

196 Chapter 8 Reading Reports/ListsIndividual XMT JournalThis section explains how to print and read the individual XMT journal.Printing Individual

197 Chapter 8 Reading Reports/ListsReading Individual XMT JournalItems in the individual XMT journal are listed below.No. Item Explanation(1) Date/

198 Chapter 9 Solving ProblemsChapter 9 Solving ProblemsTips for Solving ProblemsIf you encounter the problems, please check following items.Proble

199 Chapter 9 Solving ProblemsCommuni-catingNo dial tone heard • Check the telephone line connection.• Check the telephone line.Checking the Teleph

2 DP-C262/C322 Operating InstructionsThe following Operating Instruction manuals are included with this machine. Please refer to the appropriate m

20 Chapter 2 Basic Fax TransmissionSearching for a Destination Search through the Address Book (Local Search)Select “Search” to look through the a

200 Chapter 9 Solving ProblemsInformation CodesIn the event of communication failures, Information Codes appear in the transmission result or in th

201 Chapter 9 Solving Problems407 No confirmation from the receiving station for the previous page sent.Wait a few minutes and send again.408/409 R

202 Chapter 9 Solving Problems540/541/542/543/544Communication error occurred while transmitting.Reload the document and send again.Check with the

203 Chapter 9 Solving Problems717 Incomplete SMTP Protocol transmission. SMTP Server’s hard disk may be full.SMTP Server is defective.Contact the N

204 Chapter 9 Solving Problems800/814/816/825Unit was requested to relay a document or Confidential Communication but has no capability.Check with

205 Chapter 9 Solving ProblemsPower Failure Power FailureThe fax display remains off for the duration of a power failure, and you cannot send or r

206 Chapter 9 Solving ProblemsChecking the Telephone LineIf you do not hear a dial tone when the “Monitor” is selected after pressing Fax key, or t

207 Chapter 9 Solving ProblemsMemo

208 Chapter 10 AppendixChapter 10AppendixReplacing the Verification StampTo replace the verification stamp, follow the steps below: z DZHT000027 (f

209 Chapter 10 Appendix7Reinstall the Stamp Assembly.

21 Chapter 2 Basic Fax Transmission Search through the LDAP Server (LDAP Search) LDAP search is a feature that searches through the address book o

210 Chapter 10 AppendixGlossaryTerm Meaning10Base-T/100Base-TXAn Ethernet standard for cable.The 10/100 refers to its 10/100 Mbps bandwidth, the ba

211 Chapter 10 AppendixDirect DiallingThe method of dialling where you enter the entire telephone number or Email address through the keypad.Direct

212 Chapter 10 AppendixG3 (Group 3)Refers to the standards and transmission capabilities of the current generation of facsimile machines.Group Dial

213 Chapter 10 AppendixITU-T Image No.1An Industry standard document that allows comparisons of the transmission speeds and capabilities of machine

214 Chapter 10 AppendixNetwork Any time you connect 2 or more computers together so that they can share resources, you have a computer network. Con

215 Chapter 10 AppendixRouter (Gateway)A special purpose computer ( or software package) that handles the connection between 2 or more networks. Ga

216 Chapter 10 AppendixTIFF Tagged Image File Format. One of the many different types of File Format used on PC’s. An image file format for attachm

217 Chapter 10 AppendixMemo

The following trademarks and registered trademarks are used throughout this manual:Microsoft, Windows, Windows NT, Windows Server, Outlook & Windo

22 Chapter 2 Basic Fax Transmission5Select “Fax Number” to display a list of destinations.6Choose a destination, and then select “OK”.z Only one de

23 Chapter 2 Basic Fax TransmissionRediallingTo redial the most recently dialled number, follow the steps below:1Follow the step 1 and 2 on page 14

24 Chapter 2 Basic Fax TransmissionTransmission with Destination MonitoringSelect “Monitor” on the touch-panel screen to obtain a dial tone. This f

25 Chapter 2 Basic Fax TransmissionTalking to the Remote Party Before TransmissionIf an external telephone is connected to your machine, you can se

26 Chapter 2 Basic Fax TransmissionSetting Original Quality Original TypeOriginal type can be specified to suit your needs, you can select from, t

27 Chapter 2 Basic Fax Transmission1Place Original(s).z Refer to Placing Originals (Facsimile/Internet Fax) in the Operating Instructions (For Basi

28 Chapter 2 Basic Fax Transmission Resolutionz The finer a original to be scanned, the more information needs to be transmitted, thus, requiring

29 Chapter 2 Basic Fax TransmissionMemo

3 ConventionsIconsThe following icons are used in this manual.NotationThe following notations are used in this manual.Icon DescriptionIndicated im

30 Chapter 2 Basic Fax TransmissionSetting the Original SizeThe Original Size is usually detected automatically when an original is placed on the p

31 Chapter 2 Basic Fax Transmission5Choose the original size, and then select “OK”.6Set “Quality Adj.” as required.z Refer to Setting Original Qual

32 Chapter 2 Basic Fax TransmissionTransmitting 2-Sided Originals2-sided originals loaded in the ADF are scanned automatically with a specified bid

33 Chapter 2 Basic Fax Transmission5Select a binding position, and then select “OK”.6Set “Quality Adj.” as required.z Refer to Setting Original Qua

34 Chapter 2 Basic Fax TransmissionVerification StampThis function confirms successful transmission or storage into the memory by stamping at the b

35 Chapter 2 Basic Fax TransmissionMemo

36 Chapter 2 Basic Fax TransmissionTransmitting a Document Stored in MemoryDocuments can be quickly scanned and stored in the memory before transmi

37 Chapter 2 Basic Fax TransmissionTo send documents using memory transmission, follow the steps below. (This is an example when the direct transmi

38 Chapter 2 Basic Fax TransmissionDirect TransmissionDocuments can be transmitted immediately on scanning without storing into memory. Direct tran

39 Chapter 2 Basic Fax Transmission6Select a destination.z Refer to Entering a Destination. (See page 16).7Press the Start key.Transmission starts

4 Table of ContentsChapter 1 Getting to Know Your MachineMenu Map...

40 Chapter 2 Basic Fax TransmissionVerifying Communication StatusTo verify the communication status, follow the steps below:1Press the Fax key.2Sel

41 Chapter 2 Basic Fax TransmissionMemo

42 Chapter 2 Basic Fax TransmissionRotated TransmissionIf an A4/Letter-sized document is loaded in a portrait position, it could be interpreted as

43 Chapter 2 Basic Fax TransmissionBatch TransmissionThe batch transmission feature is useful in controlling the reduction of transmission time and

44 Chapter 2 Basic Fax TransmissionGetting an Outside Line Using PIN Code AccessIf your PBX requires a PIN (Personal Identification Number) Code to

45 Chapter 2 Basic Fax TransmissionUsing Program KeysIf frequently used communication tasks are pre-programmed onto a respective program dialling b

46 Chapter 2 Basic Fax TransmissionCancelling a CommunicationTo cancel a communication, follow the steps below:To Cancel Memory Transmission:1Press

47 Chapter 2 Basic Fax TransmissionTo Cancel Direct Transmission:1Press the Stop key while the communication is in progress.2Select “Yes” to stop a

48 Chapter 3 Fax FeaturesChapter 3Fax FeaturesTime Controlled Communication (Deferred)Deferred TransmissionTime must be pre-programmed in advance t

49 Chapter 3 Fax Features5Set the deferred time, and then select “OK”.z Set the time in a 24-hour format. (Ex:) 21:00z If you make a mistake, selec

5 What is Confidential Communication?...“Mail Box” 56Confidential Transmission ...

50 Chapter 3 Fax FeaturesDeferred PollingIf Polling is requested with a deferred time, it will start Polling at the pre-programmed time.z Up to 50

51 Chapter 3 Fax Features5If a password is required, enter the password, and then select “OK”.z If you have set the polling password in “26 Polling

52 Chapter 3 Fax FeaturesPollingPollingPolling is a process of calling the other station(s) for document(s) retrieval. The other station must know

53 Chapter 3 Fax Features5Select a destination.z Refer to Entering a Destination. (See page 16)6Press the Start key.Polling starts.

54 Chapter 3 Fax FeaturesStoring Documents to Be PolledPolled is the process of automatically transmitting document(s) upon receiving the polling r

55 Chapter 3 Fax Featuresz After being polled, the documents stored in the memory will be erased automatically. To retain the documents in memory s

56 Chapter 3 Fax FeaturesUsing a Mailbox (Confidential Communication) What is Confidential Communication?The confidential mailbox allows communicat

57 Chapter 3 Fax FeaturesConfidential TransmissionTo transmit a confidential document, follow the steps below:You must have a mailbox password (4-d

58 Chapter 3 Fax FeaturesConfidential Polling1Press the Fax key.2Select “More Menus”.3Select “Mail Box”.4Select “Polling”.5Enter the mailbox passwo

59 Chapter 3 Fax FeaturesStoring Documents for Confidential Polling1Place Original(s).z Refer to Placing Originals (Facsimile/Internet Fax) in the

6 Message Delivery Notice (MDN)... 93Direct Internet Fax Tran

60 Chapter 3 Fax FeaturesPrinting a Received Confidential DocumentWhen confidential documents are received, a confidential reception report is prin

61 Chapter 3 Fax Features Printing a Received Confidential Document To print a received confidential document, follow the steps below:z After a r

62 Chapter 3 Fax FeaturesDeleting a Confidential DocumentTo delete a confidential document in a mailbox, follow the steps below:1Press the Fax key.

63 Chapter 3 Fax FeaturesMemo

64 Chapter 3 Fax FeaturesSub-Address CommunicationThe Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to

65 Chapter 3 Fax FeaturesSub-Addressed Transmission Using Address BookTo transmit a document by sub-addressing, follow the steps below:z This featu

66 Chapter 3 Fax Features8Select a destination.z Refer to Entering a Destination. (See page 16)z Choose the address except registered for Relayed T

67 Chapter 3 Fax FeaturesSub-Addressed Transmission Using Manual DiallingTo enter a sub-address directly from the keypad, follow the steps below:z

68 Chapter 3 Fax FeaturesPassword CommunicationWhat is Password Communication?Password Communications, including Password Transmission and Password

69 Chapter 3 Fax FeaturesPassword TransmissionTo utilize the password-protected transmission feature, follow the steps below:z You must set the pas

7 Requesting a Relayed Transmission from a Computer... 147Convenient Application Software...

70 Chapter 3 Fax FeaturesSetting Password-Protected TransmissionTo always utilize password-protected transmissions, follow the steps below:z You mu

71 Chapter 3 Fax Features9Select “On” or “Off”, and select “OK”.z Press Reset key to return the machine to the initial screen of the current active

72 Chapter 3 Fax FeaturesPrinting Communication JournalThe communication journal can be printed at the end of each transmission communication.• If

73 Chapter 3 Fax Features1Place Original(s).z Refer to Placing Originals (Facsimile/Internet Fax) in the Operating Instructions (For Basic Operatio

74 Chapter 3 Fax FeaturesTransmitting a Document with a Cover SheetDocuments can be transmitted with a cover sheet stating the date and time of the

75 Chapter 3 Fax Features5Select “Cover Sheet”.6Select “On”, and then select “OK”.7Set “Quality Adj.” as required.z Refer to Setting Original Quali

76 Chapter 4 Fax ReceptionChapter 4Fax ReceptionReceiving DocumentsThere are two ways to receive fax calls on this machine.Automatic ReceptionThe m

77 Chapter 4 Fax ReceptionManual ReceptionWhen your machine is set to this mode, it will not receive documents automatically. After you answered th

78 Chapter 4 Fax ReceptionPrint Reduction and Duplex RecordingPrint ReductionThis machine can use Letter, Legal, A4, B4 or A3 size plain paper for

79 Chapter 4 Fax Reception When Print Reduction is Set to “Fixed” With “24 Print Reduction” set to “Fixed” in Function Parameters (Fax/Email Setti

8 Printing Address Book List ... 190Reading Address Bo

80 Chapter 4 Fax ReceptionSubstitute Memory ReceptionWhen your machine cannot print an incoming document for some reasons, such as when it runs out

81 Chapter 4 Fax ReceptionConvenient Reception FeaturesThis machine supports certain convenient-to-use reception features. Program these features a

82 Chapter 4 Fax ReceptionFax ForwardingThis feature allows all incoming faxes to be forwarded to the station registered in the address book. It is

83 Chapter 4 Fax ReceptionPassword-ReceptionPassword reception will prevent receiving fax from unauthorized stations.To use Password Reception, you

84 Chapter 4 Fax ReceptionReceive to MemoryWhat is Memory Reception?Memory reception allows all incoming documents to be stored in memory, instead

85 Chapter 4 Fax ReceptionProgramming Memory ReceptionTo enable memory reception, follow the steps below:1Press the Fax key.2Select “More Menus”.3S

86 Chapter 4 Fax ReceptionPrinting a Document Received in MemoryWhen a document is received in memory, a message is displayed.To print a document r

87 Chapter 4 Fax Reception6If a password is pre-programmed, enter the password (4-digit), and then select “OK”.z This screen appears when the passw

88 Chapter 5 Internet FaxChapter 5Internet FaxWhat is Internet Fax?What is Internet Fax?It is a feature whereby scanned documents are transmitted t

89 Chapter 5 Internet Fax RoutingYou can forward fax documents or Email to an Internet Fax or networked computers.z Refer to Inbound Routing. (See

9 Memo

90 Chapter 5 Internet FaxWhat Internet Fax Can DoThis section introduces the functions of the Internet Fax feature.The Internet Fax features does n

91 Chapter 5 Internet FaxReceiving EmailWhen this machine receives Email from an Internet Fax or from a computer, it starts printing the Email auto

92 Chapter 5 Internet FaxRelay TransmissionThe Internet Relayed Transmission Feature can save your time and transmission costs if you need to send

93 Chapter 5 Internet FaxMessage Delivery Notice (MDN)If the sender (Internet Fax) desires a processing confirmation, it must request a Message Del

94 Chapter 5 Internet FaxDirect Internet Fax Transmission (Using Direct SMTP)Email is normally distributed by an SMTP mail server using Simple Mail

95 Chapter 5 Internet FaxMemo

96 Chapter 5 Internet FaxTips for Internet FaxYour machine uses the same communication protocols as Email: the Simple Mail Transfer Protocol (SMTP)

97 Chapter 5 Internet Fax Dual Port CommunicationYour machine has dual port capability allowing simultaneous G3 Fax Communication over a telephone

98 Chapter 5 Internet FaxPreparing to Use Internet FaxTo use the Internet Fax feature, your machine needs to be set up properly on your network. Pl

99 Chapter 5 Internet Fax Sending Email (This machine -> Other Internet Fax machine or PC)This machine -> Other Internet Fax machine or PCLA