Panasonic KX-FM220 User Manual

Multi-FunctionPlain Paper FAXModel No.KX-FM220Please read these Operating Instructionsbefore using the unit and save for futurereference.¡This product

Automatic dialing mode settingWhen the power cord is connected, the unit will start detecting the dialing mode.Display:Wait until one of the following

10015Insert the blue gear into the blue core of thenew film.16Insert the three green gears into the remainingcores of the new film.Guide tabsBlue gearBl

101Troubleshootingand Routine CareCleaning the inside of the unitCleaning the document feeder unitIf misfeeding occurs frequently or dirty patterns or

102If required by the telephone company, inform themof the following.¡FCC Registration No.:(found on the bottom of the unit)¡Ringer Equivalence No.:(f

103GeneralInformationPanasonic Sales CompanyDivision of Matsushita Electric of Puerto Rico, Inc.Ave. 65 de Infantería, Km. 9.5, San GabrielIndustrial

104Service center directoryOPERATION ASSISTANCE¡FAX ADVANTAGE PROGRAMDIAL TOLL FREE: 1-800-HELP-FAX (1-800-435-7329) (9:00am–8:00pm Monday–Friday, EST

105GeneralInformationUser informationFor product service¡Service centers are listed on page 104.¡Call toll free 1-800-545-2672 for the location of an

106Specifications1. Applicable Lines: Public Switched Telephone Network2. Document Size: Max. 216 mm (81⁄2w) in widthMax. 600 mm (235⁄8w) in length3. E

107One-touch dialing listDirect callStation No.Name/Telephone No.Direct call Station No.Name/Telephone No.12345678910 ((LOWER) 1)11 ((LOWER) 2)12 ((LO

108One-touch dialing listDirect callStation No.Name/Telephone No.Direct call Station No.Name/Telephone No.12345678910 ((LOWER) 1)11 ((LOWER) 2)12 ((LO

10934353637383940414243444546474849505152535455565758596061626364656667Speed dialing listStationNo.Name/Telephone No.StationNo.Name/Telephone No.Stati

Control panel11Quick StartInstallationFor Assistance, Call 1-800-435-7329Location of controls1 2ABC DEFJKLGHI MNOTUVOPERFAX/MSG.SYS.PRSTONEFLASHSTOPVO

11034353637383940414243444546474849505152535455565758596061626364656667Speed dialing listStationNo.Name/Telephone No.StationNo.Name/Telephone No.Stati

111IndexA Address Book RRRRRRRRR 75, 84, 87Advanced features RRRRRRRRRR 53Resetting RRRRRRRRRRRRR 69ALL MESSAGES button RRRRRR 26, 27ANS/FAX mode RRRR

Free peace of mind,direct from PanasonicNO EXTRA COST 1-year limited warranty1 parts & labor Toll-free help line Free overnight replacement2and re

12Quick StartFor Assistance, Call 1-800-435-7329InstallationHELPFor assistance, press (HELP). The unit will print a quickreference.Help functionALLMES

13Quick StartInitial preparationFor Assistance, Call 1-800-435-73291 2 34 5 67 8 90Setting the date and timeBefore using your unit, program the correc

14Quick StartFor Assistance, Call 1-800-435-7329Initial preparation1 2 34 5 67 8 90DirectcallstationkeysDialkeys12340987651267381 [ ] { } + – /

15Quick StartInitial preparationFor Assistance, Call 1-800-435-7329Setting your facsimile telephone number1Press (MENU).Display:2Press K, then @ C.3Pr

16Quick StartFor Assistance, Call 1-800-435-7329Basic operationsMaking voice calls1Press (DIGITAL\SP-PHONE) or lift the handset.2Dial the telephone nu

17Quick StartBasic operationsFor Assistance, Call 1-800-435-7329Answering voice calls1When the unit rings, press (DIGITAL\SP-PHONE)or lift the handset

18Quick StartFor Assistance, Call 1-800-435-7329Basic operationsMaking a copyAny transmittable document can be copied.1Open the document feeder tray.2

19Quick StartBasic operationsFor Assistance, Call 1-800-435-7329128 mm(5w)128 mm(5w)600 mm(235⁄8w)216 mm(81⁄2w)Paper width216 mm (81⁄2w)208 mm (83⁄16w

For your future referenceDate of purchase Serial No.(found on the bottom of the unit)Dealer’s name and addressDealer’s telephone number2Thank you for

20Quick StartFor Assistance, Call 1-800-435-7329Basic operationsDocumentfeeder tray(RESOLUTION)Transmitting documents1Open the document feeder tray.2I

21Quick StartBasic operationsFor Assistance, Call 1-800-435-7329Need help?—Follow the voice guideFACE DOWNDial keypad(START/COPY/SET)(DIGITAL\SP-PHONE

22Quick StartFor Assistance, Call 1-800-435-7329Basic operationsReceiving documents (receive mode, etc.)Setting the receive modeThe unit has two recei

23Quick StartBasic operationsFor Assistance, Call 1-800-435-7329AUTO RECEIVEFAX/MSG.SYS.Friendly receptionWhen you answer the call and hear a slow bee

24Quick StartFor Assistance, Call 1-800-435-7329Basic operationsReceiving fax documents and/or recording incoming voicemessages automatically (ANS/FAX

25Quick StartBasic operationsFor Assistance, Call 1-800-435-7329Pre-recorded greeting messagesThe unit has pre-recorded greeting messages. According t

26Quick StartFor Assistance, Call 1-800-435-7329Basic operationsOperating the answering deviceListening to recorded messagesWhen the unit receives voi

27Quick StartBasic operationsFor Assistance, Call 1-800-435-7329Functions during playback» To repeat a message»Press (REPEAT) while listening to the m

28Quick StartFor Assistance, Call 1-800-435-7329Basic operationsRecording a telephone conversation1During the telephone conversation, open thestation

29AdvancedOperationsFAX (FAX ONLY) mode(receiving fax documents only)When you turn on the AUTO RECEIVE mode set to FAX (FAX ONLY), the unit works as a

3Important safety instructionsWhen using this unit, basic safety precautionsshould always be followed to reduce the risk of fire,electric shock, or per

30TEL/FAX mode(automatic voice and fax recognition)Use this mode when you wish to receive voice calls with rings, but do not want to hear the unit rin

31AdvancedOperations1 2 34 5 67 8 901Press (MENU).Display:2Press K, then @ H.3Press (START/COPY/SET).4Press or to select TEL/FAX.¡To return to the TE

32TEL/FAX mode (cont.)Using the TEL/FAX mode1Record the TEL/FAX mode greeting message (seepage 43).¡The TEL/FAX mode greeting message will beplayed to

33AdvancedOperations1 2 34 5 67 8 90Storing telephone numbers for automatic dialingThe unit’s memory allows you to use both one-touch dialing and spee

34Making voice calls using automatic dialing1Press (DIGITAL\SP-PHONE) or lift the handset.2aUsing one-touch dialing:For upper stations (1–9)Press the

35AdvancedOperationsP, Q, R, S, 7T, U, V, 8W, X, Y, Z, 90Other symbols(Used for speeddialing.)Dialkey1A, B, C, 2D, E, F, 3G, H, I, 4J, K, L, 5M, N, O,

36Voice contact(talking to the caller during or after fax reception ortransmission)You can have a conversation with the same call after the fax messag

37AdvancedOperations1 2 34 5 67 8 90TONE buttonThe TONE (*) button is used for rotary pulse dialservices and allows you to temporarily change frompuls

38Polling(retrieving fax documents)The polling feature allows you to receive a document from another compatible machine where you pay for thecall. Thi

39AdvancedOperations1Insert the documents FACE DOWN.2Press (MENU).Display:3Press K, then B E.4Press (START/COPY/SET).5Press or to select “ON”.¡If thi

4For Assistance, Call 1-800-435-7329Before you start¡Included accessories RRRRRRRRRRRRRRRRRRRRRRR 6¡Accessory order information RRRRRRRRRRRRRRRRRRRR 6

40Reserving transmission during fax receptionWhile the unit is receiving documents, you can reserve your fax transmission to another station.The unit

41AdvancedOperations1 2 34 5 67 8 90Receiving using an extension telephone1Press (MENU).Display:2Press K, then D A.3Press (START/COPY/SET).4Press or

421 2 34 5 67 8 90Receiving with a distinctive ring serviceThis feature can only be used by those who subscribe to a distinctive ring pattern service

43AdvancedOperationsAnswering deviceRecording your own greeting messagesThe recording time is limited to 16 seconds for each message. Record your mess

44Erasing your own recorded greeting messages1Open the station key panel.2Press (SELECT) until the desired greeting isdisplayed.Example: Message trans

45AdvancedOperationsTransferring incoming call messagesThis feature allows your unit to call a designated telephone or pager number each time an incom

Transferring incoming call messages (cont.)461 2 34 5 67 8 901Press (MENU).Display:2Press K, then F @.3Press (START/COPY/SET).4Press or to select the

47AdvancedOperations515050515151Operating the answering device from a remotetelephoneThe following operations can be performed from a remote location

48Operating the answering device from a remotetelephone (cont.)1 2 34 5 67 8 90Programming the remote operation IDThe remote operation ID is used to a

49AdvancedOperationsListening to messages1Call your unit.2Enter the remote operation ID during the ANS/FAXgreeting playback.—The voice guide will tell

5Quick StartFor Assistance, Call 1-800-435-7329AdvancedOperationsSpecial Settings Multi-FunctionCenterTroubleshootingand Routine CareGeneralInformatio

50Operating the answering device from a remotetelephone (cont.) To erase a specific message Press J D while listening to the message you wantto erase

51AdvancedOperations To re-record a greeting message You can change the contents of the greeting messages for the ANS/FAX mode.1. Press G to start r

521 2 34 5 67 8 90OFF (pre-selected)92%72%LetterLegalLetterLetterLetterLetter, A4, LegalA4LegalSize of original documentSize of recording paperModeMak

Code#21#22#23#25#26#30#31#35#36#39#41#42#43#44#46#47#54#60#67#70#79#80PagePreselected settingAvailable settingsFeatureLOGO POSITIONJOURNAL AUTO PRINTO

Setting the ANS/FAX mode ring countThis feature determines the number of rings after which the unit answers a call in the ANS/FAX mode.You can choose

1 2 34 5 67 8 9055Special SettingsSetting the FAX (FAX ONLY) mode ring countThis feature determines the number of rings after which the unit answers a

56Setting the TEL/FAX mode ring countThis feature determines the number of rings after which the unit automatically answers a call in the TEL/FAXmode.

57Special SettingsSetting the silent fax recognition ring countWhen a fax call is received in the TEL/FAX mode, the unit will automatically activate t

58Setting the dialing modeIf this feature is set to AUTO, the unit will automatically set the dialing mode to TONE or PULSE when the unitis turned on.

59Special SettingsChanging the logo print positionThe logo, telephone number, date, time and page number will be printed on the transmitted document f

Model No. DescriptionKX-FA135 Film cartridgeKX-FA136KX-FA180Replacement filmSerial cableSpecifications Comment1 cartridge and 1 film [216 mmq 100 m (81⁄2

60Sending documents overseasYou may experience difficulty in transmitting documents overseas. This feature makes sending documentseasier as the transm

61Special SettingsOFF92%(pre-selected)86%72%LegalLetterLegalLetterLetterLetter, A4LetterLegalA4LegalSize of original documentSize of recording paperMo

62Changing the display contrastUse this feature to adjust the brightness of the display.NORMAL: (Pre-selected setting)DARKER: Used when the display co

63Special Settings1 2 34 5 67 8 90Setting the message alertWhen this feature is on, the unit will let you know with a slow beep that a caller’s messag

64Setting the friendly receptionThe friendly reception feature allows you to receive fax documents automatically without pressing(START/COPY/SET). See

65Special Settings1 2 34 5 67 8 90Setting the fax voice guidanceOne of the following choices is available (see pages 20 and 23).ON: The voice guidance

661 2 34 5 67 8 90Changing the recording time for the ANS/FAXgreeting messageYou can choose either 16 seconds or 60 seconds of recording time.1Press (

67Special Settings1 2 34 5 67 8 90Signaling your pager that you have received a faxdocumentThis feature allows your unit to call your pager when your

68Setting the film detectionIf this feature is activated, the display will show the following message when the remaining film prints approx.15 letter si

69Special Settings1 2 34 5 67 8 90Resetting the advanced featuresUse this feature to return the advanced features (see page 53) to their initial setti

OverviewDocument feedertrayRecording paperset leverDiverterPaper stackerPaper trayRecording paper exitDocument guide(s)Front cover openleverSerial int

701 2 34 5 67 8 90Printing reports and listsYou can print out the following reports/lists from your unit:Feature list—provides you with the current se

71Special SettingsSetting the transmission report printingOne of the following choices is available:ERROR: The transmission report will print out only

72CODE MEANINGPRINTED MESSAGEJournal report sampleTransmission report sampleCommunication messages on the reportWhen a problem has occurred, one of th

73Special SettingsSetting the caller list to print automaticallyThis unit will automatically print a caller list after every 35 calls. After printing,

74PreparationConnecting to a computerTo run the Multi-Function Center software, you need the following software and hardware.¡IBM PC 386, or higher, o

75Multi-FunctionCenterInstalling the Multi-Function Center software1Start Windows 3.1/3.11/95 and close allapplications.2Insert disk #1 into disk driv

76Printing/faxing from a Windows applicationPrinting documents from a Windows applicationYou can print documents created from a Windows application.Se

77Multi-FunctionCenterFor Windows 3.1/3.11 Users:1Open the document you wish to print.2Select Print from the File menu.¡The Print dialog box will appe

78Faxing from a Windows applicationYou can access the fax function from a Windows application by using the Print command in the File menu.Select Panas

79Multi-FunctionCenterFor Windows 3.1/3.11 Users1Open the document you wish to send.2Select Print from the File menu.3Select the Setup button.¡The Set

8Quick StartFor Assistance, Call 1-800-435-7329InstallationInstalling the diverterInsert the diverter into the slots on the main unit until itclicks i

80Receiving faxes on your PCSetup for receiving faxes on your PCStatus messagesComplete—The facsimile was received successfully but has not been print

81Multi-FunctionCenterViewing received faxes on the PC screenTo view a fax in your Inbox1Select the fax you wish to view in the Inboxwindow. <Fig.

Receiving faxes on your PC (cont.)821Select the document you wish to print in theInbox window.2Select Print from the File menu or the PRINTbutton from

83Multi-FunctionCenterFaxing a document on the facsimile unit1Place the document(s) on your fax machine.<Fig. 1>2For Windows 95 Users:Select the

Making an Address BookThe Address Book is your personal information database for fax and telephone numbers.84To make the Address Book:1For Windows 95

85Multi-FunctionCenterScanning and saving documentsYour facsimile unit can be used as a scanner to enable you to incorporate image files into other Win

86Receiving faxes directly to your fax machineIf you do not want to be disturbed by incoming faxes when using the PC, but want to receive faxes direct

87Multi-FunctionCenterGetting help for further informationTo obtain information about the Multi-Function Center applications, use the help function.Fo

88¡Cover page—Creating and Setting up¡Setting Up Your Personal Information—PC Fax Logo, Telephone Number, andNight Delivery Time¡Time/Date stamp on re

¡There is something wrong with the unit. Contact our service personnel (p. 104).¡The front cover is open. Close it.¡The document is not fed into the u

9Quick StartInstallationFor Assistance, Call 1-800-435-73296Pull out the paper stacker from the bottom of theunit completely.¡Do not place the unit in

90¡The fax function cannot be operated on the PC. The RS232C cable is notconnected correctly, or the software is not running on the PC.¡The unit is ch

91Troubleshootingand Routine CareFor Assistance, Call 1-800-435-7329CAUSE & REMEDYPROBLEMBefore requesting helpI cannot make and receive calls.I c

92For Assistance, Call 1-800-435-7329Before requesting help (cont.)I cannot receive documentsautomatically.The recording image is faint.The printing q

93Troubleshootingand Routine CareFor Assistance, Call 1-800-435-7329If a power failure occurs...When a power failure occurs, note the following:¡The u

94For Assistance, Call 1-800-435-7329Error codes on your PC when using Multi-Function Center softwareWhen using the Multi-Function Center software and

95Troubleshootingand Routine CareFor Assistance, Call 1-800-435-7329» Error code for “Scanner not ready.” status:Document feed:When this digit is “1”,

96Clearing a recording paper jamIf the unit does not eject any recording paper during reception or copying, the recording paper has jammed.Remove the

97Troubleshootingand Routine CarePull the recording paper set lever forwards, then pull outthe jammed recording paper from the recording paperentrance

98A CBClearing a document jamIf the unit does not release the original document during feeding, remove the document as follows:1Slide the front cover

99Troubleshootingand Routine CareChecking the remaining filmPress (FILM\REMAINING) while the unit is idle. The display indicates the approximate amount