Panasonic UF-490 User Manual

Operating InstructionsBefore operating this equipment, please readthese instructions completely and keep theseoperating instructions for future refere

10External ViewPaper Tray CoverDocument Sub TrayControl PanelDocument Return TrayRecording Paper TrayHandset(Available as an option,See page 110)Paper

Troubleshooting100Information CodesNOTE1. After identifying the problem and verifying the recommended action, if the information Codeskeep reoccurring

Troubleshooting101Problem SolvingIf the recording paper becomes jammed in the machine, the display will show an Information Code 001 or007.NOTE1. The

Troubleshooting102If a document becomes jammed in the machine, the display will show the Information Code 030 or 031.Clearing a Document JamTo clear t

Troubleshooting103Problem SolvingIf the receiving party reports that the received documents were black, or contained black lines, try making acopy on

Troubleshooting104If you find toner on the back of the recording paper, the printer roller in the Fuser unit is probably dirty.Cleaning the Printer Ro

Troubleshooting105Problem SolvingIf document misfeeding occurs frequently, we suggest you adjust the ADF.Adjusting the Automatic Document Feeder (ADF)

Troubleshooting106If you do not hear a dial tone when the key is pressed or the incoming call does not ring onyour machine (no automatic receive).Ch

107AppendixAppendixSpecificationsCompatibility ITU-T Group 3Coding Scheme MH, MR, MMR (Conforms to ITU-T Recommendations)Modem Type ITU-T V.34, V.17,

Specifications108Recording Paper Capacity Approx. 150 sheets (using 20 lbs paper)One-Touch/Abbreviated Dialing Memory Capacity100 stations (including

109AppendixRecording Paper SpecificationsIn general, most photocopy papers will also work very well. There are many "name" and "generic

11Getting to Know Your MachineControl PanelOne-Touch Keys (01-16)- Used for One-Touch Dialing. (See pages 43 and 47)Program Keys (P1-P2)- Used to

110Options and SuppliesPlease contact your local Panasonic dealer for availability.A. Options:B. Supplies:Order No. Picture DescriptionUE-403167 Hands

111AppendixFCC Notice for User in USAThis equipment has been tested and found to comply with the limits for a Class B digital device, pursuant toPart

FCC Notice for User in USA112This equipment is hearing aid compatible.For protection against the risk of electric shock, always disconnect all cables

113AppendixNotice to User in CanadaThis equipment meets telecommunications network protective, operational and safety requirements asprescribed in the

Notice to User in Canada114L'étiquette de Industrie Canada identifie le matériel homologué. Cette étiquette certifie que le matériel estconforme

115AppendixGlossaryABBR. No.(Abbreviated Number)The ability to store full phone numbers into the dialer and then utilizing a short series ofkeystrokes

Glossary116Function The control panel key that will be utilized to begin an operation or configuration of a feature.G3 Mode (Group 3) Refers to the st

Glossary117AppendixPolling The ability to retrieve a document(s) from another facsimile machine.Polling Password A 4-digit programmed code that enable

118ITU-T Image No. 1All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).

Index119AABBR Number List ... 88, 89Abbreviated Dialing Numbers ... 27Access Code ...

Control Panel12Keypad- Used for manual number dialing, recording phone numbers, and numerical entries.Tone Key- Used to temporarily change the

For Service, Call:PANASONIC DOCUMENT IMAGING COMPANY MAKES NO WARRANTIES, GUARANTEES ORREPRESENTATIONS, EXPRESSED OR IMPLIED, TO CUSTOMER WITH RESPECT

13Installing Your MachineInstalling Your MachineMain Unit and AccessoriesUnpack the carton and check that you have all the accessories illustrated.NOT

14Installing the AccessoriesFinal Installed ViewHandset [Available as an Option]Handset Cord [Available as an Option]Handset Cradle [Available as an O

15Installing Your MachineInstalling the Drum Unit/Toner Cartridge Assembly1Unpack the Toner Cartridge and rock it backand forth as shown for 5 or 6 ti

Installing the Drum Unit/Toner Cartridge Assembly16NOTE1. If you are replacing the Drum Unit or Toner Cartridge, it is recommended to clean the Printe

17Installing Your MachineLoading the Recording PaperIn general, most bond papers will produce excellent results. Most photocopy papers will also work

18Connecting the Telephone Line Cable and Power CordPower CordPlug one end of the power cord into an ordinary 3 prong AC outlet and the other end into

Connecting the Telephone Line Cable and Power Cord19Installing Your MachineExternal Telephone (Optional)You can connect an additional standardsingle l

IMPORTANT INFORMATIONWhen requesting information, supplies or service always refer to the model and serial number of yourmachine. The model and serial

20Setting the Dialing Method (Tone or Pulse)Your machine can operate with either of two dialing methods (Tone or Pulse), depending on the type oftelep

21Installing Your MachineAdjusting the VolumeYou can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear th

22User ParametersYour facsimile machine has several basic settings (User Parameters) to help you keep records of thedocuments you send or receive. For

User Parameters23Installing Your MachineWhen you send a document, your LOGO appears on the top of the copy printed out at the other station.The LOGO h

User Parameters24If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character IDwill appear on the remote

User Parameters25Installing Your MachineIf the remote machine does not have a Character ID but it has an ID Number, when sending or receiving,your ID

26Entering CharactersThe Keypad also serves as character and symbol input key when recording LOGO, Character ID andstation name. Select the desired ch

27Programming Your MachineProgramming Your MachineOne-Touch/Abbreviated Dialing NumbersOne-Touch and Abbreviated Dialing are two fast ways of dialing

One-Touch/Abbreviated Dialing Numbers28Entering One-Touch/Abbreviated Dialing NumbersNOTE1. If you require a special access number to get an outside l

One-Touch/Abbreviated Dialing Numbers29Programming Your MachineIf you have to change or erase any of the One-Touch/Abbreviated dialing numbers, follow

3Table of ContentsSafety Information... 6Functi

One-Touch/Abbreviated Dialing Numbers30Editing One-Touch/Abbreviated Dialing NumbersNOTE1. If you make a mistake, use or to move the cursor one spa

One-Touch/Abbreviated Dialing Numbers31Programming Your MachineAfter programming a one-touch dialing number, you can print out the directory sheet whi

32Customizing Your MachineYour facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in theParameter Table, are prese

Customizing Your Machine33Programming Your MachineFax Parameter TableNo. ParameterSetting NumberSetting Comments01 CONTRAST *1 Normal Setting the home

Customizing Your Machine34Fax Parameter Table22 SUBSTITUTE RCV 1 Invalid Selecting whether the machine receives to memory whenthe recording paper runs

Customizing Your Machine35Fax Parameter TableProgramming Your MachineNOTE1. Setting number marked with an asterisk (*) indicates the factory standard

36Basic OperationsLoading DocumentsIn general, your machine will send any document printed on A4, Letter or Legal size paper.Note: The maximum documen

Loading Documents37Basic Operations1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreignobjects.2.

38Basic Transmission SettingsYou can temporarily change the transmission settings either before or after you place the document on theADF. These setti

Basic Transmission Settings39Basic OperationsA Communication Journal lets you verify if the transmission was successful. You can select the condition

Table of Contents4Sending Documents... 40 General

40Sending DocumentsYou can choose either Memory or Direct Transmission.Use Memory Transmission if:• You want to send the document(s) to multiple stati

Sending Documents41Basic OperationsYour machine quickly stores the document(s) into the machine’s memory.Then, starts to dial the telephone number.If

Sending Documents42Memory TransmissionManual Number DialingTo dial the telephone number manually, follow the steps below.NOTE1. If you need a special

Sending Documents43Memory TransmissionBasic OperationsOne-Touch DialingOne-Touch Dialing allows you to dial a full telephone number by pressing a sing

Sending Documents44Memory TransmissionDirectory Search DialingDirectory Search dialing allows you to dial a full telephone number by searching the sta

Sending Documents45Memory TransmissionBasic OperationsMulti-Station Transmission (Broadcasting)If you have to send the same document(s) to multiple st

Sending Documents46If your machine’s memory is full or you wish to send the document(s) immediately, use Direct Transmission.Manual Number Dialing (Di

Sending Documents47Direct TransmissionBasic OperationsOne-Touch Dialing (Direct Transmission)One-Touch Dialing allows you to dial a full telephone num

Sending Documents48Direct TransmissionAbbreviated Dialing (Direct Transmission)Abbreviated dialing is a speedy way to dial a frequently dialed telepho

Sending Documents49Direct TransmissionBasic OperationsDirectory Search Dialing (Direct Transmission)Directory Search dialing allows you to dial a full

Table of Contents5Sub-Addressing... 79 Gen

Sending Documents50If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machinerequires an optional fax

Sending Documents51Voice Mode TransmissionBasic OperationsOn-Hook DialingFor On-Hook Dialing, follow the steps below.NOTE1. If you need a special acce

Sending Documents52You can do the following while sending a document(s) from memory or receiving a document(s).• Reserve the next transmission into me

Sending Documents53Transmission ReservationBasic OperationsDirect Transmission Reservation (Priority Transmission Reservation)If you are in a rush to

Sending Documents54Automatic RedialingManual RedialingYou can also redial the last dialed number manually by pressing key.RedialingIf a busy line is

Sending Documents55RedialingBasic OperationsNOTE1. While the unit is displaying "WAITING TO DIAL", you can press to start redialingimmedia

56Receiving DocumentsYou can select one of the four modes as shown below.NOTE1. Depending on the model of the Telephone Answering Machine (TAM) that i

Receiving Documents57Basic OperationsWhen your machine is set to this mode, your machine will not receive documents automatically. If youreceive a fax

Receiving Documents58When your machine is set to this mode, your machine will switch to document reception or voicecommunication automatically.Setting

Receiving Documents59Basic OperationsWhen your machine is set to this mode, it will immediately begin to receive documents automatically when acall is

6Getting to Know Your MachineSafety InformationWARNING!denotes a potential hazard that could result in serious injury or death.• TO PREVENT FIRE OR SH

Receiving Documents60TAM (Telephone Answering Machine) Interface ModeSetting the TAM Interface ModeOperation of TAM Interface Mode1Change Fax Paramete

Receiving Documents61Basic OperationsThis machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documentssent to

Receiving Documents62If the received document is extremely long (over 39% longer than the recording paper), the document will bedivided into separate

Receiving Documents63Basic OperationsIf the recording paper runs out or jams or if the toner runs out during reception, the machine automaticallystart

64Making CopiesYour machine has a copy function which can make single or multiple copies.NOTE1. The copy will be reduced automatically depending on th

65Advanced FeaturesAdvanced FeaturesTimer Controlled CommunicationsYou can send document(s) to one or multiple stations at any preset time within the

66PollingPolling means calling other station(s) to retrieve document(s). The other station must know in advance thatyou will call and must have docume

Polling67Advanced FeaturesThe following procedure lets you poll document(s) from one or multiple stations. Be sure to set the pollingpassword before p

68Program KeysYour fax machine has special Program Keys. These keys are useful if you frequently need to send or pollthe same group of stations. You c

Program Keys69Advanced FeaturesSetting for Deferred TransmissionTo set a Program Key for deferred transmission1 PROGRAM DIAL?2PRESS P-KEY3Ex:[P1]E

Safety Information7Getting to Know Your MachineCAUTION!denotes hazards that could result in minor injury or damage to the machine.• TO REDUCE THE RISK

Program Keys70Setting for PollingTo set a Program Key for polling1 PROGRAM DIAL?2PRESS P-KEY3Ex:[P1]ENTER NAME4Enter the Key Name (up to 15 charac

Program Keys71Advanced FeaturesSetting for One-Touch KeyTo set a Program Key for One-Touch Key1 ONE-TOUCH DIAL?2PRESS P-KEY3Ex:[P1]ENTER NAME4Ente

Program Keys72To change the settings in a Program Key, follow the procedure on setting a Program Key on pages 68 to 71.• Start time or station(s) for

73Advanced FeaturesAccess CodeThe Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Codeis registered, no on

Access Code74The machine can restrict the operation of setting and printing the Fax Parameters only.Ex: When setting the Fax Parameter.Operating Your

75Advanced FeaturesDistinctive Ring Detector (DRD)Your machine has a special feature in conjunction with an optional service provided by many localtel

76PIN Code AccessIf your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine canbe set to prompt the user to

PIN Code Access77Advanced FeaturesNOTE1. The PIN code is shown as " " on the display when dialing the number.2. This feature is not availab

78Fax ForwardThis feature allows all incoming faxes to be forwarded to the station registered in the one-touch orabbreviated dialing number. Once the

79Network FeaturesNetwork FeaturesSub-AddressingThe Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to thede

Safety Information8CAUTION!denotes hazards that could result in minor injury or damage to the machine.Do not install the machine near heating or an ai

Sub-Addressing80NOTE1. separates the Sub-Address from the Telephone number and is indicated by an "s"in the display.Setting the Sub-Address

Sub-Addressing81Network FeaturesUse to separate the Telephone number and the Sub-Address.NOTE1. separates the Sub-Address from the Telephone number

82Printout Journals and ListsJournals and ListsTo help you maintain records of the documents you sent and received, as well as lists of the numbers yo

Journals and Lists83Printout Journals and ListsAn Individual Transmission Journal contains the information on the latest transmission.Individual Trans

Journals and Lists84Individual Transmission Journal (IND. XMT JOURNAL)Sample Transaction JournalSample Individual Transmission Journal (IND. XMT JOURN

Journals and Lists85Individual Transmission Journal (IND. XMT JOURNAL)Printout Journals and ListsExplanation of Contents(1) Printout date(2) Printout

Journals and Lists86The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling wassuccessful. You may select the pr

Journals and Lists87Communication Journal (COMM. JOURNAL)Printout Journals and ListsExplanation of Contents(1) Indication of communication mode(2) Sta

Journals and Lists88To print a One-Touch/Abbreviated Number and Directory Search List of the telephone numbers youhave storedOne-Touch/Abbreviated and

Journals and Lists89One-Touch/Abbreviated and Directory Search ListPrintout Journals and ListsSample One-Touch ListSample ABBR. Number List***********

9Getting to Know Your MachineFunction KeyAny function can be started by first pressing and then enter the function number, or bypressing or scro

Journals and Lists90One-Touch/Abbreviated and Directory Search ListSample Directory Search ListExplanation of Contents*************** -DIR. SEARCH LIS

Journals and Lists91Printout Journals and ListsTo print a Program List of the Dialing Patterns that you have previously entered into the ProgramKeysSa

Journals and Lists92To print a Fax Parameter ListSample FAX Parameter ListExplanation of ContentsFAX Parameter List1 FAX PARAM. LIST?2* PRINTING ***

Journals and Lists93Printout Journals and ListsTo print the Supply Order FormsSample Supply Order FormsToner Cartridge and Drum Unit Supply Order Form

Journals and Lists94If a power failure occurs, the document information stored in machine’s memory will be lost. In this case, aPower Failure Report w

95Problem SolvingProblem SolvingTroubleshootingIf You Have Any of These ProblemsMode Symptom Cause / Action pageDuring Standby The display is blinking

Troubleshooting96Communication No dial tone 1. Check the connection of the telephone line.2. Check the telephone line.107No auto answer 1. Check the c

Troubleshooting97Problem SolvingTAM Interface Trouble in Unattended TAM I/F Mode (OUT Mode)Cannot utilize the remote turn-on feature of the telephone

Troubleshooting98TAM Interface Trouble In Unattended Fax Mode (OUT Mode)Fax machine will not start to receive with the telephone answering machine in

Troubleshooting99Problem SolvingWhen something unusual occurs, the display may show one of the Information Codes listed below. Thesewill help you to i