Panasonic KX TGA420B User Manual Page 1

ilte.Panasonicy.4CiH.z Cordlt;-;i; vSffition Ui’iH:Model No. KX-TGA420BPulijft-ftr-l/’jiiH OiilliKii capabilityOperating InstructionstT"KX'r

InstallationBattery Charge (To Use the Battery Power Mode)The station unit can be used with the AC adaptor connected {AC power mode). However, if you

Battery informationAfter your Panasonic battery is fully charged {p 10)OperationOperating timeWhile in use (TALK)with the handset 8 hourswith the spea

RegistrationThis station unit must be registered at the KX-TG4000B/KX-TG2000B base unit. The station unit will be assigned the extension number at reg

Registering the Station Unit Using the PINIf the PIN (Personal Identification Nunnber) has been stored with the base unit to prevent unauthorized pers

Programmable SettingsProgramming GuidelinesThis station unit has programmable functions. Most of them are selected from the function menu on th

Function Menu TableYou can use the following functions to customize your unit according to your needs. After pressing 1 functionI. the main menu is di

Programmable SettingsSelecting the Ringer VoiumeYou can set the nnger volume to HIGH, LOW or OFF Your phone comes from the factory set to HIGH Make su

Making CallsFor users registered to KX-TG4000B: Four calls can be handled simultaneously on separate telephone lines by 4 units.For users registered t

Making Calls• If the unit detects a problem, an error message will be displayed (p. 64).• For users registered to KX-TG4000B:If 4 other units are in

Ex. Handset volume: HighTo adjust the handset volume (High, Medium or Low) or the speaker volume (8 levels)Press or V while talking.• Each t

Before Initial UsePlease read IMPORTANT SAFETY INSTRUCTIONS on page 72 before use.Read and understand all instructions.Thank you for purchasing your n

Answering CallsWhen a call is being received, the station unit rings and “incoming call” is displayed. The called line status icon flashes

Using Other Lines During a ConversationDuring a conversation, if an incoming call is being received on another line, you will hear two tones and the l

IntercomYou can talk to the operator (base unit user) or another extension user (cordless handset user or another station unit user) using the interco

Transferring a CallYou can transfer an external call to the operator {base unit) or another extension (cordless handset/another station unit).J During

ConferenceThis feature allows you to join two other calls to make a conference call. At least one of the other two parties should be on an external li

Using the DirectoryYou can store names and phone numbers in the directory. The station unit can store up to 50 items. Ail directory items are sorted b

Using the DirectorySelecting characters to enter namesThe dialing buttons (® to (9]) can be used to enter letters and symbols. The letters are printed

J Press ◄ or ► to enter the directory.2 Press V or A to find the desired item.• All directory items are sorted in the order shown on the right

Using the DirectoryEditing an Item in the DirectoryMake sure that the station unit is in the standby mode.J Press ◄ or ► to enter the directory.2 Pre

Caller ID ServiceThis unit is compatible with a Caller ID service offered by your telephone company. After subscribing to a Caller ID service, the cal

An Introduction to the Station UnitHow the station unit takes part in the systemThe station unit KX-TGA420B is one of the stations (extensions) of the

Using the Caller ListIf you have received new calls, “Received calls” will be displayed in the standby mode.Viewing the Caller ListTo check who has ca

30VAnew calls ►-DirectorySMITH,JACK 1-234-567-8901 3:10P JUN. 9Calling Back from the Caller ListJ Press V or /s to enter the list.2 Press V or /\ to

Using the Caller ListStoring Caller List Information in the DirectoryYou can store names and phone numbers that are in the Caller List into the direct

After checking the Caller List, you can erase some or all of the entries of the station unitMake sure that the station unit is in the standby modeTo e

Special FeaturesHow to Use the PAUSE Button(For Analog PBX Line/Long Distance Service Users)We recommend you press I^USEl if a pause is requir

Temporary Tone Dialing(For Rotary or Pulse Service Users)Press [TONEI before entering access numbers which require tone dialing.• The dialing mode cha

other Programmable SettingsCalling Line SelectionThe station unit will automatically select a free line when you make a call. You can change the calli

Incoming Call ToneWhile using one line, you can be informed if another call arrives on another line by two tones. During an intercom call or while lis

Other Programmable SettingsErasing the Directory, Caiier List and Rediai ListYou can erase all entries in the directory, caller list and redial list.M

Canceling RegistrationIf you no longer need to use the station unit or if you need to register the unit to a different KX-TG4000B/KX-TG2000B base unit

ContentsLocation of Controls 6Display7Installation 8Installing the Battery8Connecting the Handset 8Connecting the AC Adaptor9Battery Charge (To Use th

Voice Mail SystemThe Voice Mai! System allows you to receive and deliver voice messages using your personal mailbox. The system accommodates one gener

Setting the Mailbox PasswordAssign a 4-digit password (0000-9999) to your personal mailbox to prevent unauthorized persons from accessing your mailbox

Automated Attendant SystemHow Automated Attendant System WorksThe Automated Attendant System is a flexible communication tool that can enhance your pr

Setting the Answer ModeIf you are out of the office or unavailable to answer calls, turn ON the answer mode. Callers who calls your extension will be

Automated Attendant SystemRecording a Personal Greeting MessageIf the answer mode is ON (p. 43), callers will hear a pre-recorded personal greeting me

1. Press [VOICE mail! while the station unit is in the standby mode, and lift the handset off the cradle.• If the direct access mode is OFF (p. 41),

Automated Attendant SystemCall Transfer StatusWhen a caller specifies an extension by pressing the extension number {(T) to (U) followed by the call i

Call Operator StatusWhen a caller specifies the operator by pressing (o| and (#), the call is connected to the operator. If the operator is on another

Listening to MessagesYou can access your personal mailbox and listen to the messages, transfer the messages to other mailboxes or erase unnecessary me

To listen to messages from the handsetWhile the station unit is in the standby mode, press (VOICE MAIL], and lift the handset off the cradle.• The dis

Temporary Tone Dialing (For Rotary or Pulse Service Users)...35Other Programmable Settings...

Listening to MessagesTransferring a MessageAfter listening to a message left in your personal mailbox, you can transfer it to other mailboxes.7During

Delivering Your Own Memo MessageYou can record and send your own voice memo message of up lo 3 minutes, to other extensions and the operator in a si

other Voice Mail System FeaturesTransferring a Call to Other Person’s MailboxAfter you answer an incoming call, the call can be transferred to a mailb

Remote Operation from a Touch Tone PhoneYou can access the Voice Mail System from any touch tone phone if the Automated Attendant System or the

^ Remote Operation from a Touch Tone PhoneDuring message playbackDuring playback or before the start of the next message,To repeat the message, press

To switch to the general delivery mailbox from your personal mailboxAfter entering your mailbox, you can switch to the general delivery mailbox to lis

Pager CallThis feature allows the station unit to alert your pager when your mailbox has received an incoming message from an outside caller (When a m

storing the Pager Display NumberAfter storing one of the unit’s phone numbers, you can check that pager number is stored correctly This phone nu

Pager CallTo erase the pager numberPress I FUNCTION, and press v or A until the arrow points to “Pager setting”, and press ►While “Pager number” is at

Battery ReplacementIf “Recharge” IS displayed with the battery icon “CE” flashing, please recharge the battery for another 8 hours If “Recharge” still

Location of ControlsNavigator Key (v. A, ►) {p. 12, 14, 19, 27, 30, 49)1 enter! Button (p. 13, 14, 25, 32)[CLEAR] Button (p. 25, 28, 33, 38, 39, 50) I

Using an Optional HeadsetPlugging an optional headset into the station unit allows a hands-free phone conversation. Please use only the Panasonic KX-T

IntercomJ To make an intercom call:Press 1 INTERCOMI. and enter the desired extension number ((o), (D to (!)) • To Stop paging, press lINTE

Wall MountingThis unit can be mounted on a wall phone plate,J Pull down the handset hook until it locks, so the tab holds the handset.2 Connect th

4 Mount the unit on the wall phone plate, then slide down.• Raise the antenna.• The telephone jack on the plate will be covered by the unit.To tempor

Error MessagesDisplay messagesIf the station unit detects a problem, one of the following messages will be displayed. Error beeps or a busy tone will

Display messageCause & RemedyLinenot availableThe station unit has been registered to KX-TG2000B;-The ILINE 31 and (LINE 4l buttons are inoperativ

Error MessagesVoice messagesIf the station unit detects a problem, one of the following messages will be announced.Voice message Cause & Remedy“So

Before Requesting HelpTelephoneProblem { RemedyThe unit does not work. |.• Be sure that the AC adaptor is connected properly {p. 9),• Charge the batte

Before Requesting HelpProblem RemedyYou cannot program | *Do not pause for over 60 seconds whilefunction items, such as the | programming,line selecti

Problem 1RemedyThe unit exits the Caller list/directory while you are viewing it.• Do not pause for over 60 seconds while searching.You cannot registe

Display©Voice Mail Icon ©Line Status IconI ©Battery Icon-F[SI wwi gyi fgi Hna»:©The voice mail icon flashes if there is at least one new message in yo

Before Requesting HelpSystem Features (Voice Mail System/Automated Attendant System/Answering System)ProblemRemedyI The Automated Attendant I System i

ProblemRemedyDuring playback, incoming call tones are heard• To answer the call, press the called line button To resume playback, press IVOICE MAIL)

Important Safety Instructions________When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric sho

CAUTION:To reduce the risk of fire or injury to persons, read and follow theseinstructions1 Use only the battery(ies) specified2 Do not dispose of t

FCC and Other Information74When programming emergency numbers and/or making test calls to emergency numbers:1. Remain on the line and briefly explain

IndexA Access to General Delivery Mailbox ..50,55Access to personal mailbox...48, 53Accessories...

For product service• Call 1-800-211-PANA{7262) for the location of an authorized servicenter.• Panasonic’s e-mail address for customer inquiries: cons

InstallationInstalling the BatteryIf you want to use the station unit in a remote location from the power outlet, a rechargeable Nickel-Metal Hydride

Connecting the AC AdaptorThe station unit is powered by the AC power while the AC adaptor is connected (AC power mode). At the same time the battery i