Panasonic KXFL401E Operations Instructions

Please read these operating instructions before using the unit and save for future reference.This unit is compatible with Caller ID. To use this featu

Table of Contents81. Ta ble of Contents1. Introduction and InstallationAccessories1.1 Included accessories... 91.2

1. Introduction and Installation91 Introductio n and Installation1.1 Included accessories*1 Part numbers are subject to change without notice.Note:L I

1. Introduction and Installation101.2 Accessory information1.2.1 Sales and Support InformationCustomer Care CentreL For customers within the UK: 08701

1. Introduction and Installation11Finding t he Controls1.4 Description of buttonsL Keep the front cover page open for button locations.A Station keysL

1. Introduction and Installation121.5 Overview*1 The paper stacker and document stacker may not be shown in all illustrations.Removing the shipping ta

1. Introduction and Installation13Installation1.6 Toner cartridge and drum unit The included toner cartridge is a starter toner cartridge. It will pri

1. Introduction and Installation14L If the lower glass (3) is dirty, clean it with a soft and dry cloth.7 Install the drum and toner unit (1) by holdi

1. Introduction and Installation151.7 Paper trayInsert the paper tray (1) into the slot (2) on the back of the unit.Note:L Do not place the unit in an

1. Introduction and Installation161.9 Document stackerInsert the document stacker (1) into the slots (2).Note:L Make sure the document stacker is inse

1. Introduction and Installation171.11 Recording paperA4 size recording paper can be used.The unit can hold:– Up to 200 sheets of 60 g/m2 to 75 g/m2 p

iLocation of Con trolsHow to use the operating instructionsWhen following operating instructions, always keep the front cover page (next page) open fo

2. Preparation182 Preparat ionConnections and Setup2.1 ConnectionsPlug in the mains lead and the telephone line cord. (Switch on AC mains outlet.)Cau

2. Preparation19Help Button2.2 Help functionThe unit contains helpful information which can be printed for quick reference.– “BASIC SETTINGS”:How to s

2. Preparation202.4 Date and timeYou must set the date and time.1 Press {MENU}.SYSTEM SETUPPRESS [()]2 Press {#}, then {0}{1}.SET DATE & TIMEPRESS

2. Preparation212.5 Your logoThe logo can be your name or the name of your company.1 Press {MENU}.SYSTEM SETUPPRESS [()]2 Press {#}, then {0}{2}.YOUR

2. Preparation22To change uppercase or lowercase lettersPressing the {*} key will change to uppercase or lowercase alternately.1. Press {2} 2 times.LO

3. Telephone233 TelephoneAutomatic Diallin g3.1 PhonebookThe phonebook allows you to make calls without having to dial manually. You can store 100 nam

3. Telephone242 Press {A} or {B} repeatedly to display the desired item.3 Press {MENU}.4 Press {#}.L To cancel erasing, press {STOP}.5 Press {SET}.L T

3. Telephone252 Press {A} or {B} repeatedly to display the desired item.3 Press {MENU}.4 Press {#}.L To cancel erasing, press {STOP}.5 Press {SET}.L T

3. Telephone26To confirm caller information by printing the Caller ID list– To print manually, see page 64.– To print automatically after every 30 new

3. Telephone27To change the way caller information is displayedPress {CALLER ID} repeatedly after the caller information is displayed.Example: SAM LEE

iiLocation of controlsPlease keep this page open when following operating instructions.For a description of each button, see page 11.Buttons (Listed i

3. Telephone283.8 Storing caller information into the phonebook / one-touch dialImportant:L This feature is not available if the caller information do

4. Fax294FaxSending Faxes4.1 Sending a fax manually1 Adjust the width of the document guides (1) to fit the actual size of the document.2 Insert the d

4. Fax30Printing a sending reportA sending report provides you with a printed record of transmission results. To print sending reports, make sure feat

4. Fax314.3 Sending a fax using one-touch dial feature and phonebookBefore using this feature, store the desired names and telephone numbers into one-

4. Fax324.4.2 Adding a new item into the broadcast memoryAfter initial programming, you can add new items (up to a combined total of 20).1 Press {>

4. Fax33Receiving Faxes4.5 Selecting the way to use your fax machineDepending on your situation, select the way you prefer to use your fax machine.– U

4. Fax34L Set the ring count in FAX ONLY mode of the fax machine to more than 4 (feature #06 on page 42), if you use with auto answer ON.How to receiv

4. Fax354.6 Receiving a fax automatically – Auto answer ON4.6.1 Activating FAX ONLY modePress {AUTO ANSWER} repeatedly to display the following.FAX ON

4. Fax36How to use a telephone to receive faxesIf you have an extension telephone (a telephone connected to the [EXT] socket of this unit, or another

4. Fax374.8 Using the unit with an answering machine4.8.1 Setting up the fax machine and an answering machine1Connect the answering machine (1).L Answ

2Thank you for purchasing a Panasonic fax machine.Things you should keep a record ofAttach your sales receipt here.For your future referenceCaution:L

4. Fax384.10 Junk fax prohibitor (preventing fax reception from undesired callers)If you subscribe to Caller ID service (page 25), this feature preven

5. Copy395 CopyCopying5.1 Making a copy1 Adjust the width of the document guides (1) to fit the actual size of the document.2 Insert the document (up

5. Copy40To collate multiple copiesThe unit can collate multiple copies in the same order as the original document pages.1. Insert the document, then

6. Programmable Features416 Programma ble FeaturesFeatures Summ ary6.1 Programming1 Press {MENU}.2 Press {#} and the 2-digit code (page 42 to page 46)

6. Programmable Features426.2 Basic featuresFeature/Code SelectionSetting the date and time{#}{0}{1}Enter the date and time using the dial keypad. See

6. Programmable Features436.3 Advanced featuresFeature/Code SelectionSetting the journal report to print automatically{#}{2}{2} {1} “ON” (default): Th

6. Programmable Features44Changing the silent fax recognition ring setting{#}{3}{0}To change the number of times the unit rings while in TEL/FAX mode.

6. Programmable Features45Setting the auto disconnection{#}{4}{9}To answer a call with an extension telephone in TEL/FAX mode (page 36), activate this

6. Programmable Features46Setting the connecting tone{#}{7}{6}If you often have trouble when sending faxes, this feature allows you to hear connecting

7. Help477Help7.1 Error messages – ReportsIf a problem occurs during fax transmission or reception, one of the following messages will be printed on t

Important Information3Important InformationSafe ty Ins truc tionsImportant safety instructionsWhen using this unit, basic safety precautions should al

7. Help487.2 Error messages – DisplayIf the unit detects a problem, one or more of the following messages will appear on the display.Display Cause &am

7. Help49“REMOVE DOCUMENT” L The document is jammed. Remove the jammed document (page 60).L The document is longer than 600 mm. Press {STOP} to remove

7. Help50Troubleshooting7.3 When a function does not work, check here7.3.1 Initial settings7.3.2 General7.3.3 Fax – sendingProblem Cause & Solutio

7. Help517.3.4 Fax – receivingI cannot send a fax overseas. L Use the overseas transmission mode (feature #23 on page 43).L Add two pauses at the end

7. Help527.3.5 CopyingWhen an extension telephone is connected, I cannot receive documents by pressing {*}{#}{9}.L You must set remote fax activation

7. Help537.3.6 Using an answering machine7.3.7 If a power failure occursL The unit will not function.L The unit is not designed for making emergency t

7. Help54Replacem ent7.4 Replacing the toner cartridge and the drum unitWhen the display shows the following, replace the toner cartridge.TONER LOWTON

7. Help55L If you replace only the toner cartridge, tap on the used toner cartridge several times to allow the remaining toner to fall into the drum u

7. Help5611 Make sure that the triangles (1) match, to install the toner cartridge correctly.L If the lower glass (2) is dirty, clean it with a soft a

7. Help57Jams7.5 Recording paper jamThe display will show the following.PAPER JAMMED7.5.1 When the recording paper has jammed near the drum and toner

Important Information4Laser radiationL The printer of this unit utilises a laser. Use of controls or adjustments or performance of procedures other th

7. Help583 Remove the recording paper (1), then remove the drum and toner unit (2) to allow the jammed paper (3) to pull free from the rear cabinet.L

7. Help59L Before re-inserting, make sure to fan and straighten the recording paper.10 Push back the tension plate.7.5.3 When the recording paper is n

7. Help607.6 Document jamsNote:L Do not pull out the jammed document forcibly before opening the front cover.1 Remove the handset and document stacker

7. Help616 Close the front cover (1) by pushing down on both sides, until locked.7 Place the handset on the cradle and attach the document stacker.7.7

7. Help624 Clean the document separation roller (1) with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.5 Pull ope

7. Help6310 Re-install the drum and toner unit (1) by holding the tabs.L Make sure that the triangles (2) match to install the drum and toner unit cor

8. General Information648 General InformationPrinted Repor ts8.1 Reference lists and reportsYou can print out the following lists and reports for your

8. General Information65Specifications8.2 SpecificationsApplicable lines:Public Switched Telephone NetworkDocument size:Max. 216 mm in width, Max. 600

8. General Information66Recording paper specificationsRecording paper size:A4: 210 mm × 297 mmRecording paper weight:60 g/m2 to 90 g/m2Note for record

8. General Information67Drum lifeThe drum unit is a consumable item and needs to be replaced regularly. There are various factors that determine the a

Important Information5L The unit should be kept away from heat sources such as heaters, kitchen stoves, etc. It should not be placed in rooms where th

8. General Information68Guarantee8.3 Condition of guaranteeSerial No.Panasonic Business Systems U.K.Receipt No.Model No.KX-FL401EDate of Purchase1. T

9. Index699. Index9.1 Index# #01 Date and time: 20#02 Your logo: 21#03 Your fax number: 22#04 Sending report: 30, 42#06 FAX ring count: 42#17 Ringer

9. Index70FAX ONLY (Feature #06): 42Silent fax (Feature #30): 44TEL/FAX (Feature #78): 46S Scan contrast (Feature #58): 45Sending faxesBroadcast: 32F

71NotesFL401E-PFQX2587ZA-en.book Page 71 Tuesday, May 9, 2006 5:16 PM

PFQX2587ZA CM0406DT0PFQX2587ZACM0406DT00682 Panasonic Communications (Malaysia) Sdn. Bhd.PLO No.1, Kawasan Perindustrian Senai, KB No. 104, 81400

Important Information6Important InformationThe connection to the telecommunication systems must not be hard wired and must be unplugged before the ear

Important Information7For your safetyThis appliance is supplied with a moulded three pin mains plug for your safety and convenience.A 13 amp fuse is f