Panasonic KX-E4500 User Manual download pdf (Page 140)

Mail List

The mail list is created under a separate text name and contains

all variable information necessary to merge into the form letter.

The variable information is inserted in the order it is typed in the

mail list. Therefore, type the name and address variable first so

the mail list can also be used to address envelopes and labels.

Each variable in the mail list is enclosed in square brackets [ ], not

parenthesis ( ). If you accidentally enter parenthesis or do not

enter a closing square bracket, the system will not merge.

Manual returns entered within the square brackets are inserted

into the form letter and will return at that point. Manual returns

entered outside the square brackets will not affect the print out of

the form letter. They simply separate each variable and make it

easier to read the mail list if printed out.

Each group of variable information (e.g., name and address, ac

count number, etc.) is called a record. Each record is separated by

CODE -I- / (SLASH).

Below is an example of the same mail list with and without returns

entered between each variable.

130

1 2 ... 135 136 137 138 139 140 141 142 143 144 145 ... 251 252

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Panasonic KX-E4500 User Manual Page 140